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Event Coordinator Assistant Jobs (NOW HIRING)

Exeter

Event Coordinator Assistant

Exeter, NH · On-site

$22 - $23.50/hr

Event Coordinator Assistant REPORTS TO: Event Coordination Supervisor SCHEDULE: Part time. Hours will vary based on department and Academy need. Nights and weekends are required. Most hours are ...

State of Montana

Event Coordinator Assistant

Helena, MT · On-site

The Event Venue Assistant supports the successful execution of events by assisting with venue setup, coordinating logistics, and providing professional customer service to event clients, vendors, and ...

State of Montana

Event Coordinator Assistant

Helena, MT · On-site

The Event Venue Assistant supports the successful execution of events by assisting with venue setup, coordinating logistics, and providing professional customer service to event clients, vendors, and ...

Montana

Event Coordinator Assistant

Helena, MT · On-site

The Event Venue Assistant supports the successful execution of events by assisting with venue setup, coordinating logistics, and providing professional customer service to event clients, vendors, and ...

Microsoft C

Event Coordinator

Miami Beach, FL

$38K - $48K/yr

An event coordinator assistant must be well-organized and competent in sales management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of ...

Stagen Leadership Academy

Event Coordinator

Dallas, TX · On-site

Event Planning: * Assist with scheduling all external events in the Academy and offsite * Assist with documenting all hospitality-related events on the calendars by coordinating with the Academy ...

BrandWhizz

Event Coordinator

Miami, FL · On-site

$45K - $55K/yr

An event coordinator assistant must be well-organized and competent in sales management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of ...

BrandWhizz

Event Coordinator

Miami, FL

$45K - $55K/yr

An event coordinator assistant must be well-organized and competent in sales management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of ...

Orpheum

Event Coordinator

New Orleans, LA

Key Responsibilities Event Planning & Coordination * Assist in planning and executing events such corporate meetings/receptions, weddings, fundraisers, and live performances. * Consult with clients ...

Orpheum Theater

Event Coordinator

New Orleans, LA · On-site

Key Responsibilities Event Planning & Coordination * Assist in planning and executing events such corporate meetings/receptions, weddings, fundraisers, and live performances. * Consult with clients ...

Liberty

Event Coordinator

Lynchburg, VA · On-site

The Event Coordinator is responsible for meeting with their customers to assist with logistical planning for events, including creating event layouts, events and adhering to facility safety standards.

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How much do event coordinator assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for event coordinator assistant in the United States is $20.60, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an event coordinator assistant, and why are they important?

To thrive as an Event Coordinator Assistant, you need excellent organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant associate’s or bachelor’s degree. Familiarity with event management software, scheduling tools, and basic budgeting systems is highly beneficial. Strong communication, teamwork, and problem-solving abilities are crucial for handling client needs and unexpected challenges. These skills ensure smooth event execution, client satisfaction, and successful collaboration within fast-paced environments.

Is event coordination a stressful job?

Event coordination can be stressful due to tight deadlines, managing multiple vendors, and ensuring all details are executed smoothly. Coordinators often work long hours, especially during events, and need strong organizational and problem-solving skills to handle unexpected issues effectively.

What is an assistant event coordinator?

An assistant event coordinator supports the planning and execution of events by handling tasks such as coordinating vendors, managing schedules, and ensuring logistics run smoothly. They often work under the supervision of a lead event coordinator and may use tools like event management software. Strong organizational skills and attention to detail are essential for this role.

What are the most common challenges faced by an event coordinator assistant, and how can I prepare for them?

Event Coordinator Assistants often juggle multiple tasks simultaneously, such as managing vendor communications, tracking timelines, and handling last-minute changes. One common challenge is adapting quickly to unexpected issues, like schedule shifts or supply delays. Being highly organized, proactive in anticipating needs, and maintaining clear communication with team members and vendors can help you excel. Familiarity with event planning software and strong problem-solving skills will also serve you well in this dynamic, fast-paced environment.

How do you become an assistant event coordinator?

To become an assistant event coordinator, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in event planning or customer service can be beneficial, and familiarity with event management tools or software may improve job prospects. Entry-level positions often require demonstrating the ability to support event logistics and coordinate with vendors and clients.

What does an event coordinator assistant do?

As an event coordinator assistant, your job is to assist the main coordinator as they plan the setup, operation, and teardown of an event. In this context, an event is any special situation that clients are hiring you to manage on their behalf. Many event coordinators specialize in specific types of events, such as weddings or corporate training programs. This can influence the job title that companies use to advertise the role. In this position, you may coordinate with vendors, help manage a budget, independently resolve problems, and otherwise ensure the event runs as smoothly as possible. This job often requires travel, so personal transportation and a valid driver's license are also helpful.

What does an event coordinator assistant do?

An Event Coordinator Assistant supports the event coordinator in planning, organizing, and executing events such as conferences, weddings, or corporate gatherings. Their duties often include handling logistics, communicating with vendors, preparing materials, and ensuring that the event runs smoothly. They may also help with tasks like managing guest lists, setting up venues, and troubleshooting any issues that arise during the event. This role requires strong organizational and communication skills, as well as the ability to multitask and work under pressure.
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Event Coordinator Assistant jobs near you
Infographic showing various Event Coordinator Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,843 per year, or $20.6 per hour.

Event Coordinator Assistant

Phillips Exeter Academy

Exeter, NH • On-site

$22 - $23.50/hr

Part-time

Posted 24 days ago

Job description

TITLE:                                    Event Coordinator Assistant

REPORTS TO:                     Event Coordination Supervisor

SCHEDULE:                         Part time. Hours will vary based on department and Academy need. Nights and weekends are required. Most hours are September- December and April- June with slow periods in between. This position is considered essential personnel*.

WAGE RANGE:                   $22 - $23.50 plus shift differential

Pay Group

Type

Status

Fiscal Year Weeks

Class

Department

  Location

BiWkly (Hourly)

Regular

Part-Time

Full year (52 weeks)

Staff

Facilities Management

 On-site

Position Purpose

Assists the Event Coordination Supervisor to provide campus wide event coordination and planning with scheduling, logistics, and on-site execution of assigned events. Serves as a liaison between Facilities Management and stakeholders to ensure event readiness and smooth operation.

Job Responsibilities
  • Assist Event Coordinator in scheduling various events, including all internal and external events. Work directly with stakeholders with availability and event details to ensure a seamless experience.
  • Assist Event Coordination Supervisor with scheduling highly visible and in demand community spaces on campus ).
  • Utilize available software to manage events and rentals.
  • For assigned events, act as the primary point of contact for coordinating Facilities Management’s operational support, coordination, and logistics execution for on campus events by internal departments and external entities.
  • For assigned events, provide excellent customer service, communicating directly and effectively with stakeholders, coordinating equipment, materials, outside vendors, and other resources in addition to labor needs to meet customer requests.
  • Attends events and meetings and ensures that the event runs smoothly – actively executing and checking setups, managing vendors and staff, providing audio visual assistance, and handling any difficulties as they occur to minimize disruptions.
  • For assigned events; oversee setup, execution, and breakdown.
  • Communicate event information with Facilities Management team, Campus Safety, Dining Services to ensure successful events.
  • Develop and maintain strong relationships with new and existing guests through community outreach efforts, networking, and follow-ups.
  • Assist in the campus wide moving of supplies, furniture, records, and/or entire departments.
  • Assist with providing general housekeeping to event/meeting spaces as needed
  • Aid with setting up audio visual systems to support event.
  • Performs other duties as assigned.
Knowledge, Skills and Competencies
  • Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
  • Self-motivated, strong attention to detail, excellent organizational, written, verbal, and interpersonal skills.
  • Excellent computer skills with working knowledge of event management software and computerized maintenance management software.
  • Ability to coordinate all phases in planning and executing an event, paying attention to all timelines and details, and the ability to organize others and establish and balance multiple priorities.
  • Working knowledge of audio-visual systems for operation and set up.
  • Ability to operate a box truck or similar vehicle for transporting equipment, furniture, etc.
Direct/Indirect Reports

None.

Position Requirements

Education

  • High School Diploma.
  • Valid driver’s license

Experience

  • Minimum of 1 year of experience in event coordination, planning and management.
  • Must be at least 21 years old.
  • Experience in an institutional or campus setting
  • Experience working with adolescents in an educational setting is preferred.
Physical Requirements (if applicable)
  1. Ability to lift and transport up to 50 lbs. without assistance.
Additional Requirements
  1. Successfully complete a criminal background check (reviewed every 5 years).
  2. Clean Driving record (reviewed annually), if applicable.
  3. *Essential personnel are required to report to or remain at work if instructed directly by designated personnel during emergency events or inclement weather.

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