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Event Associate Jobs in Vienna, VA (NOW HIRING)

Occasions

Event Manager

Washington, DC · On-site

$60K - $65K/yr

Event Manager * Salary: $60,000 to $65,000 * Other forms of compensation: Quarterly Bonus: Based on ... Associate Shopping Program * Health and Wellness Programs * Discount Marketplace * Identity Theft ...

Compass Group

Event Manager

Washington, DC · On-site

$60K - $65K/yr

Event Manager * Salary: $60,000 to $65,000 * Other forms of compensation: Quarterly Bonus: Based on ... Associate Shopping Program * Health and Wellness Programs * Discount Marketplace * Identity Theft ...

Compass Group

Event Manager

Washington, DC

$60K - $65K/yr

Event Manager * Salary: $60,000 to $65,000 * Other forms of compensation: Quarterly Bonus: Based on ... Associate Shopping Program * Health and Wellness Programs * Discount Marketplace * Identity Theft ...

Compass Group

Event Manager

Washington, DC · On-site

$60K - $65K/yr

Event Manager * Salary: $60,000 to $65,000 * Other forms of compensation: Quarterly Bonus: Based on ... Associate Shopping Program * Health and Wellness Programs * Discount Marketplace * Identity Theft ...

Hyatt Regency Bethesda

Event Manager

Bethesda, MD

Event Manager Oversee event functions and coordinate guest activities and/or events in accordance ... Support associates by ensuring they perform in accordance with established brand or hotel standards ...

Hyatt Regency Bethesda

Event Manager

Bethesda, MD

Event Manager Oversee event functions and coordinate guest activities and/or events in accordance ... Support associates by ensuring they perform in accordance with established brand or hotel standards ...

Axios

Associate, Axios Live - Talent Pool

Washington, DC · On-site

$20.75 - $23.75/hr

As our events portfolio and initiatives grow, we regularly assess and expand the team with Associates who can support event execution, manage logistics, coordinate cross-functional partners, and ...

Hyatt Regency Bethesda

Event Manager

Bethesda, MD

Event Manager Oversee event functions and coordinate guest activities and/or events in accordance ... Support associates by ensuring they perform in accordance with established brand or hotel standards ...

Axios

Associate, Axios Live - Talent Pool

Washington, DC · On-site

$20.75 - $23.75/hr

As our events portfolio and initiatives grow, we regularly assess and expand the team with Associates who can support event execution, manage logistics, coordinate cross-functional partners, and ...

Marriott International

Senior Event Manager

Bethesda, MD · On-site

$78K - $99K/yr

JOB SUMMARY Prepares all event documentation and coordinates with Sales, property departments and ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Marriott

Senior Event Manager

Bethesda, MD · On-site

Reviews comment cards and guest satisfaction results with associates. Coordinates and communicates verbally and in writing with customer (internal and external) regarding event details. At Marriott ...

Marriott

Event Manager

Adelphi, MD · On-site

Ensures their property events have a seamless turnover from sales to service back to sales ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Marriott

Event Manager

Adelphi, MD · On-site

Ensures their property events have a seamless turnover from sales to service back to sales ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

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All JobsEvent Associate JobsEvent Associate Jobs in Vienna, VA

Event Associate information

See Vienna, VA salary details

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How much do event associate jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for event associate in Vienna, VA is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $20.29 per hour, depending on experience, location, and employer.

What are some common challenges faced by event associates when coordinating multiple events simultaneously?

Event Associates often juggle several events at once, which can present challenges such as managing competing deadlines, coordinating logistics across different venues, and ensuring clear communication with vendors and team members. Staying organized and prioritizing tasks is crucial, as last-minute changes or unforeseen issues frequently arise. Successful Event Associates rely on strong time management skills and adaptability to keep events running smoothly and deliver positive experiences for clients and attendees.

What is an event associate?

Event Associates are professionals who assist in the planning, coordination, and execution of events such as conferences, meetings, weddings, and trade shows. Their responsibilities often include handling logistics, communicating with vendors, setting up event spaces, and ensuring that everything runs smoothly on the day of the event. They work closely with event managers and other staff to deliver a successful experience for attendees. Attention to detail, strong organizational skills, and the ability to work under pressure are key qualities for this role.

What are the key skills and qualifications needed to thrive as an event associate?

To thrive as an Event Associate, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or certificate. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving, and teamwork abilities help you coordinate with vendors, clients, and team members. These skills are essential for executing successful events, ensuring client satisfaction, and handling unexpected challenges efficiently.

What is the difference between Event Associate vs Event Coordinator?

AspectEvent AssociateEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree in hospitality, marketing, or related field often preferred
Work EnvironmentAssist with event setup, registration, and on-site support; often entry-levelOversees planning, logistics, and execution; more responsibility and coordination
Employer & Industry UsageEvent planning companies, corporate events, nonprofitsEvent planning firms, corporate events, conferences, festivals

While both roles support event execution, an Event Associate typically handles on-site support and setup, whereas an Event Coordinator manages planning, logistics, and overall event organization. The Coordinator role usually requires more experience and responsibility, making it suitable for those seeking to advance in event management.

What are the most common event associate jobs?

Common event associate jobs include assisting with event setup and breakdown, managing guest registration, coordinating logistics, and supporting event staff during conferences, trade shows, weddings, and corporate events. These roles often require strong communication skills, attention to detail, and the ability to work flexible hours, including evenings and weekends.
What are the most commonly searched types of Event jobs in Vienna, VA? The most popular types of Event jobs in Vienna, VA are:
What cities near Vienna, VA are hiring for Event Associate jobs? Cities near Vienna, VA with the most Event Associate job openings:
Event Associate jobs near you
Infographic showing various Event Associate job openings in Vienna, VA as of July 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,676 per year, or $19.6 per hour.

Events and Meetings Associate

The Aspen Institute

Washington, DC • On-site

$62K - $70K/yr

Full-time

Re-posted 21 days ago

Job description

ABOUT US
The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society's greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.
FINANCIAL SECURITY PROGRAM
The Aspen Institute Financial Security Program's (Aspen FSP) mission is to illuminate and solve the most critical financial challenges facing American households and to make financial security for all a top national priority. We aim for nothing less than a more inclusive economy with reduced wealth inequality and shared prosperity. We believe that transformational change requires innovation, trust, leadership, and entrepreneurial thinking. Aspen FSP galvanizes a diverse set of leaders across the public, private, and nonprofit sectors to solve the most critical financial challenges. We do this through deep, deliberate private and public dialogues and by elevating evidence-based research and solutions that will strengthen the financial health and security of financially vulnerable Americans.
ABOUT THIS ROLE
Reporting to the Event and Operations Manager,the Events and Meetings Associate coordinates and executes a portfolio of in-person, digital, and hybrid meetings and events for Aspen FSP. The Events and Meetings Associate manages multiple simultaneous workstreams, ensuring a stellar quality of experience with the brand while engaging with key internal and external stakeholders to promote engagement with Aspen FSP and help initiatives achieve their goals. The salary range for this position is $62,000 - $70,000. The role is based at Aspen's Washington D.C. headquarters, with an in-office expectation of a minimum of 2x a week to collaborate with colleagues.
WHAT YOU WILL DO
Logistics and Event Execution
  • Execute logistical responsibilities of digital, in-person, and hybrid events, including site selection and management of vendor contracts (AV, catering, room rental, subscriptions).
  • Scout, source, and manage hotel or conference services (BEO selection and review, room blocks).
  • Lead pre-event planning including runs-of-show, tech checks, and speaker management and preparation.
  • Own on-site or on-platform event operations, including setup, registration, troubleshooting, and breakdown. Serve as the onsite point of contact during live events.
  • Coordinate attendee logistics such as registration, travel, accommodations, and accessibility accommodations.

Strategic Alignment and Goal-Setting
  • Partner with program leads to understand and refine the purpose, objectives, outcomes, and target audiences for each meeting or event; help advance progress toward the event's strategic goal.
  • Advise on and contribute to the impact goals for events and meeting management, and collect and maintain updated metrics to ensure quality, consistency, and attendee experience across Aspen FSP.
  • Translate program priorities into event formats and agenda, recommending the appropriate event modality and scale based on objectives, audience, and resources.

Project Management and Planning
  • Generate comprehensive meeting or event workplans, complete with major milestones, roles and responsibilities, and internal meeting agendas to ensure that goals and deadlines are met.
  • Project-manage the workplans from kick-off to completion, proactively tracking dependencies and resolving issues to keep events on schedule, while coordinating across internal teams and external partners to ensure all contributors understand their deliverables and timelines.
  • Anticipate risks and develop contingency plans to keep events on track when circumstances change.
  • Lead internal planning meetings and status check-ins, keeping stakeholders informed of progress, decisions, and open items.

Content and Materials Production
  • Guide the lifecycle of event materials and agendas; maintain quality control and manage the production pipeline with marketing, design, and digital publishing teams.
  • Develop and proofread event collateral, including invitations, programs, signage, presentations, and attendee communications.
  • Ensure brand consistency and accuracy across all event-facing materials.

Budget and Financial Management
  • Build, monitor, and track individual event budgets; manage vendor RFPs, contract proposals, and day-to-day costs.
  • Performing full post-event hard cost reconciliations and analysis to inform future event projections and resource planning.
  • Ensure accurate, on-time payments to all external stakeholders.

Additional
  • Maintain a high standard of event execution, stay up to date on industry trends and innovations, and work to consistently improve the overall quality and accessibility of Aspen FSP events.
  • Assist in planning internal Aspen FSP staff meetings, such as team retreats, annual gatherings, and management team meetings.
  • Handle other duties as they emerge.
  • Occasional evening and weekend events (5%) and some work travel (up to 10%) is required.

WHAT YOU WILL NEED TO THRIVE
  • 1 - 3 years of relevant meeting and event management experience and bachelors's degree required.
  • Demonstrated ability to drive overlapping workstreams forward while understanding changing priorities and meeting deadlines in a multi-stakeholder, collaborative environment.
  • Strong organizational skills, high degree of attention to detail, and excellent interpersonal communication.
  • Strong proactive problem-solving skills; proven ability to anticipate or identify roadblocks to deadlines and independently propose and negotiate timely solutions.
  • Exemplary customer service skills when interacting with event attendees or other external parties.
  • Fluency with event registration software, websites (Wordpress), digital meeting software (Zoom), and CRM software.
  • Proficiency with core Google Workplace applications (Documents, Sheets, Slides) and Microsoft Office applications (Word, Excel, PowerPoint).
  • Knowledge of and passion for the mission of the Aspen Institute Financial Security Program.

ADDITIONAL INFORMATION
While not a minimum or mandatory qualification, we strongly encourage candidates from historically underrepresented demographics, and those with first-hand experience of financial insecurity to apply for this role.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or hav questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.

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