Event Aide Jobs in Utah (NOW HIRING)

The Athletics Operations Aide provides part-time support in administrative, creative, event, sponsorship, and fundraising areas for the Department of Athletics. Working closely with the Director of Athletics, this position coordinates administrative tasks including, sponsor and donor outreach, benefit fulfillment, communications, special events, game-day recognition, presentations, graphics, and other departmental projects. The ideal candidate is organized, professional, creative, and able to manage multiple priorities independently, with strong communication skills and basic graphic design and possible video-editing experience.

This position will work on average 10-20 hours a week on a variable and mostly flexible schedule with in person, on campus, and some remote work opportunities.

This position is telework eligible within the state of Utah.

Administrative and Project Support

• Provide administrative and organizational support to the Director of Athletics.
• Coordinate calendars, meetings, agendas, invitations, RSVPs, presentations, records, deadlines, and follow-up assignments.
• Draft routine emails, letters, reports, proposals, and other departmental communications.
• Track projects and complete assigned work independently to help the Director of Athletics focus on strategic decisions, relationships, and problem-solving.

Sponsorship Fulfillment, Stewardship, and Donor Development

• Research prospective sponsors, donors, foundations, grants, corporate-giving programs, and other funding opportunities.
• Develop prospect lists and conduct introductory outreach to local, regional, national, and international organizations.
• Request sponsorship and donor meetings, schedule appointments, prepare background information, and coordinate follow-up communication.
• Assist with sponsorship proposals, donor materials, presentations, grant applications, and fundraising campaigns.
• Maintain accurate records of prospects, outreach, responses, agreements, renewals, and next steps.
• Track sponsorship agreements, payments, trade arrangements, renewal dates, and promised benefits.
• Coordinate sponsored games, promotions, recognition, signage, passes, tickets, hospitality, digital advertising, and program placement.
• Maintain sponsor, donor, and VIP attendance information for games and special events.
• Coordinate thank-you emails, cards, gifts, videos, and other recognition efforts.
• Help ensure sponsors and donors receive a consistent, professional experience.

Creative and Game-Day Support

• Create and update basic graphics, advertisements, presentations, printed materials, and short videos.
• Prepare sponsor content for video boards, game-day programs, social media, presentations, and other displays.
• Create, update, print, and distribute game-day programs.
• Maintain organized files of sponsor logos, advertisements, graphics, videos, and promotional materials.
• Ensure sponsor recognition and athletics branding are accurate across printed and digital platforms.

Special Events

• Coordinate the planning and execution of athletics fundraising, recognition, and community events.
• Assist with golf tournaments, casino nights, auctions, Hall of Fame activities, donor events, and hospitality functions.
• Manage event timelines, invitations, registration, vendors, volunteers, signage, gifts, programs, budgets, and follow-up communication.
• Help welcome and recognize sponsors, donors, alumni, institutional leaders, and other important guests.

Minimum Qualifications

• High School Graduation or an equivalent combination of education and relevant experience.
• Experience in administrative support, communications, marketing, events, fundraising, project management, or a related area.
• Strong written, verbal, organizational, and interpersonal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar productivity software.
• Basic graphic-design and video-editing skills using Canva, Adobe products, CapCut, or comparable software.

Preferred Qualifications

• Associate or Bachelor’s degree in communications, marketing, business, public relations, event management, sports management, or a related field or an equivalent combination of education and relevant experience.
• Experience in collegiate athletics, higher education, fundraising, advancement, sponsorships, nonprofit work, or community relations.
• Experience coordinating sponsorship fulfillment, donor stewardship, large events, or fundraising activities.
• Experience with graphic design, photography, video production, printing, signage, digital displays, or game-day production.
• Experience researching funding opportunities or assisting with grants, sponsorship proposals, and donor communications.
• Experience using donor databases, customer relationship management systems, or project-management platforms.

Knowledge, Skills, and Abilities

• Ability to manage multiple projects, deadlines, records, and events with attention to detail.
• Ability to create professional emails, presentations, proposals, printed materials, and digital content.
• Ability to work independently, exercise good judgment, maintain confidentiality, and follow projects through completion.
• Ability to communicate professionally with sponsors, donors, business leaders, alumni, campus personnel, and community members.
• Ability to work occasional evenings and weekends for games and special events.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

**Document size may not exceed 10 MB.**

Work may take place in office, athletic, recreation, event, and facility environments.
Some evening, weekend, and event-related hours may be required.
Position may involve standing, walking, lifting, carrying, setting up equipment, and responding to facility needs throughout athletic venues.
Duties may vary based on athletic seasons, event schedules, facility usage, and department needs.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025–26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 07/2026

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Civil Rights & Title IX Office

Old Main Room 405

1475 Old Main Hill, Logan UT 84322

titleix@usu.edu

(435) 797-1266

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 08/2026