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Event Administrator Jobs (NOW HIRING)

The Last Chapter Book Shop

Event Coordinator

Chicago, IL · On-site

$17/hr

Author events and signings Book clubs and community programming Vendor, pop-up, and small business partnerships Marketing and promo for events (social media, newsletter, graphics coordination) Admin ...

New

Roessel Joy

Office Administrator

Hyde Park, MA · On-site

$30/hr

\n \n \n A well\-established hospitality and event services organization is seeking an Office Administrator\/ Event Planner to support daily operations in a fast\-paced, client\-focused environment.

PINX LLC

Sales Administator

San Leandro, CA · On-site

$25 - $30/hr

Sales Administrator EMPLOYER: Pinx Catering DEPARTMENT: Sales    REPORTS TO: Sales Manager ... Enter, maintain, and update client and event information in company systems. * Prepare proposals ...

CareerNation

Clinical Administrator

Staten Island, NY · On-site

$32.50 - $44.25/hr

Clinical Administrator Flu Vaccination Event Date: Thursday, October 13th Time: 11:00 am - 4:30 pm Position Overview The admin will report prior to the start of the event at the assigned time to ...

University of San Francisco

Office Administrator

Orange, CA · On-site

$19.25 - $26.50/hr

This individual will also assist with admission and enrollment services for students and their families, as well as event coordination. The Orange County Campus Office Administrator reports to both ...

University Prep Schools

Web Administrator

Detroit, MI · On-site

Web Administrator Department: Marketing and Communications Organization: University Prep Schools ... Post announcements, news stories, events, staff information, forms, photographs, and other content.

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Event Administrator information

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How much do event administrator jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for event administrator in the United States is $20.67, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $24.52 per hour, depending on experience, location, and employer.

What does an event administrator do?

An Event Administrator is responsible for coordinating and overseeing the logistical aspects of events, such as conferences, meetings, and parties. Their duties typically include managing event budgets, booking venues, handling registrations, communicating with vendors, and ensuring all event details run smoothly. Event Administrators often work closely with event planners and organizers to make sure everything is prepared and executed according to plan. They play a crucial role in troubleshooting issues that arise before or during an event to ensure its success.

What are the key skills and qualifications needed to thrive as an event administrator, and why are they important?

To thrive as an Event Administrator, you need strong organizational skills, attention to detail, and experience in event planning or coordination, often backed by a relevant degree or certification. Familiarity with event management software, budgeting tools, and venue booking systems is typically required. Excellent communication, problem-solving abilities, and adaptability help you manage stakeholders and respond to changing circumstances. These skills are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges an event administrator faces when coordinating multiple events simultaneously?

Event Administrators often juggle several events at once, which requires strong organizational skills and the ability to prioritize tasks effectively. One common challenge is managing overlapping deadlines and ensuring that all event logistics, such as venue bookings, vendor arrangements, and guest communications, are handled without conflicts. Collaboration with internal teams and external suppliers is key, as is the ability to adapt quickly to unexpected changes or last-minute requests. Staying calm under pressure and maintaining clear communication channels can help ensure all events run smoothly.

What is the difference between Event Administrator vs Event Coordinator?

AspectEvent AdministratorEvent Coordinator
Primary RoleHandles administrative tasks, logistics, and support for eventsPlans, organizes, and executes event details and activities
Required SkillsAdministrative skills, communication, organizationEvent planning, coordination, problem-solving
Work EnvironmentOffice setting, event venues, client meetingsOn-site at event locations, client interaction
Common CertificationsEvent planning certifications, administrative trainingEvent planning certifications, project management

While both roles support events, the Event Administrator focuses on administrative and logistical support, whereas the Event Coordinator is more involved in planning and executing event activities. Understanding these differences helps employers and job seekers align expectations and skills for each position.

What is an event administrator?

An event administrator is responsible for planning, coordinating, and managing events such as conferences, weddings, or corporate functions. They handle tasks like scheduling, vendor communication, and logistics, often using event management software. Strong organizational skills and attention to detail are essential for this role.
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Event Administrator jobs near you
Infographic showing various Event Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $42,996 per year, or $20.7 per hour.

Accounting Operations Administrator

Bear Event Design

Denver, CO • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 days ago

Job description

Bear Event Design is a creative event design and décor firm serving events across Denver and the Rocky Mountain region. As we continue to grow, we are investing in our financial infrastructure to better understand our business, improve decision-making, and support long-term scalability.
We are seeking a highly organized, detail-driven, and proactive Accounting Operations Administrator to own the day-to-day financial operations of the business while helping us build a more sophisticated and insightful financial engine. This role is both executional and strategic, responsible for maintaining clean, accurate books while also developing reporting, job costing, and financial systems that help us operate smarter.
This role reports directly to the owners and plays a critical part in shaping how we understand performance across the company.
Your responsibilities:
  • Own all core accounting functions including bookkeeping, accounts payable, accounts receivable, payroll, and monthly reconciliations to ensure accuracy and consistency across all financial data
  • Manage and improve the monthly close process, ensuring books are completed quickly, accurately, and with strong supporting documentation
  • Maintain and audit financial systems including QuickBooks, Ramp, and payroll platforms, ensuring compliance, proper coding, and clean financial records
  • Oversee accounts receivable processes including payment tracking, client communication, and resolving discrepancies in partnership with the sales team
  • Manage accounts payable workflows including vendor setup, invoice processing, and internal communication to ensure timely and accurate payments
  • Own payroll processing and support HR-related financial operations including onboarding/offboarding, benefits administration, contractor payments, and required documentation
  • Lead the implementation and ongoing management of job costing systems, ensuring accurate data collection across departments and building processes where gaps exist
  • Develop and maintain monthly reporting, dashboards, and financial summaries that provide clear visibility into company performance, costs, and profitability
  • Conduct quarterly business reviews with leadership, analyzing departmental performance, identifying trends, and providing actionable insights
  • Continuously evaluate and improve financial workflows, systems, and tools (e.g. QuickBooks, Ramp, Rippling), identifying opportunities for automation, efficiency, and better visibility
  • Act as a central hub between departments to ensure financial data is complete, accurate, and aligned with how the business operates
  • Support ongoing financial hygiene by enforcing guidelines, auditing transactions, and improving internal accountability around spending and documentation

Who you are:
  • Highly detail-oriented with a strong sense of ownership over accuracy and completeness
  • A systems, root-cause analysis thinker who enjoys building processes, improving workflows, and solving operational problems
  • Comfortable operating both in the details and at a higher level, translating financial data into meaningful insights
  • Proactive and self-directed, able to identify gaps and take initiative without waiting for direction
  • Strong communicator who can work across departments to gather information, clarify issues, and drive accountability
  • Organized and able to manage multiple priorities in a fast-paced, evolving environment
  • Adaptable and comfortable building structure within a growing business

Requirements:
  • 4–7+ years of experience in accounting, finance, or a similar role with hands-on responsibility across bookkeeping, AP/AR, and reconciliations
  • Strong experience with QuickBooks Online (or similar accounting software) and financial systems management
  • Experience managing payroll and supporting HR-related financial processes
  • Demonstrated experience building or managing reporting, dashboards, or financial analysis for a business
  • Experience with or strong understanding of job costing, project-based accounting, or cost tracking systems
  • Comfortable working with multiple systems and tools (e.g. expense management, payroll platforms, CRM/project systems)
  • Strong Excel skills for analysis and reporting

Why Bear?
Bear Event Design is a creative event design and rental company serving Denver and the Rocky Mountain region. We specialize in corporate events, experiential activations, and social celebrations, delivering high-impact environments through thoughtful design and precise execution.
Our team operates at the pace of a production company with the mindset of a design studio, creating custom, elevated experiences across a high volume of events each year. We take pride in our collaborative culture, high standards, and commitment to delivering exceptional work.
  • Creative, collaborative team focused on high‑impact work in the event space.
  • Competitive compensation with Medical, Dental, & Vision Health Plans
  • HSA with Annual Employer Contribution
  • 401K with Employer Match
  • Short Term Disability, Long Term Disability, and Life Insurance
  • Generous PTO policy

Why Bear?
  • $65,000 - $80,000 depending on experience

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