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HVAC Master Contractor / HVAC Master Technician

Department: Operations & Maintenance
 Reports To: Director of Maintenance
 FLSA Status: Non-Exempt (or Exempt, depending on district classification)
 Contract: 12 Months

Position Summary

The HVAC Master Contractor is responsible for overseeing the installation, maintenance, repair, and operation of all heating, ventilation, air conditioning, refrigeration, and related mechanical systems throughout the school district. This position ensures all HVAC systems operate efficiently, safely, and in compliance with federal, state, and local regulations. The HVAC Master Contractor serves as the district's subject matter expert for HVAC systems and provides technical leadership to maintenance personnel and outside contractors.

Essential Duties and Responsibilities

HVAC Operations

• Install, inspect, maintain, troubleshoot, and repair commercial HVAC systems.
• Perform preventive maintenance on all HVAC and refrigeration equipment.
• Diagnose complex mechanical, electrical, pneumatic, and electronic control system issues.
• Maintain boilers, chillers, rooftop units, split systems, exhaust systems, pumps, cooling towers, air handlers, VAV systems, and associated equipment.
• Monitor and maintain building automation and energy management systems.
• Ensure proper indoor air quality and ventilation throughout district facilities.
• Respond to HVAC emergencies during and after normal work hours as needed.

Project Management

• Plan and oversee HVAC replacement, renovation, and capital improvement projects.
• Review mechanical plans and specifications for new construction and renovations.
• Coordinate work performed by outside HVAC contractors.
• Inspect contractor work to ensure compliance with district standards and applicable codes.
• Recommend equipment upgrades and energy-efficient solutions.

Maintenance Management

• Develop and implement preventive maintenance schedules.
• Maintain accurate service records, repair histories, and maintenance documentation.
• Order equipment, tools, replacement parts, and supplies.
• Assist in preparing annual maintenance budgets.
• Maintain inventory of HVAC materials and equipment.

Compliance and Safety

• Ensure compliance with OSHA, EPA, ASHRAE, IMC, NFPA, state mechanical codes, and local building codes.
• Maintain EPA refrigerant handling compliance.
• Ensure proper handling, recovery, and disposal of refrigerants.
• Follow all district safety procedures and promote safe work practices.
• Participate in emergency preparedness and disaster response efforts.

Leadership

• Provide technical guidance and training to maintenance staff.
• Assist in evaluating HVAC contractors and vendors.
• Recommend improvements to district HVAC standards and procedures.
• Communicate effectively with principals, administrators, staff, and vendors regarding HVAC issues.

Required Qualifications

Education

• High school diploma or GED required.
• Technical or vocational training in HVAC preferred.

Experience

• Minimum of seven (7) years of progressively responsible commercial HVAC experience.
• Experience with large institutional or educational facilities preferred.
• Experience with Building Automation Systems (BAS) preferred.
• Experience supervising projects and contractors preferred.

Licenses and Certifications

• Valid Oklahoma Driver License.
• Oklahoma HVAC Mechanical Contractor License or Oklahoma HVAC Journeyman License (as applicable).
• EPA Universal Refrigerant Certification.
• Oklahoma Mechanical Contractor License preferred if required by district operations.
• Master HVAC certification preferred.

Knowledge, Skills, and Abilities

Knowledge of:

• Commercial HVAC systems
• Chilled water and boiler systems
• Refrigeration systems
• Building automation systems
• HVAC electrical controls
• Pneumatic and DDC controls
• Mechanical and energy codes
• Preventive maintenance practices
• OSHA safety regulations
• Indoor air quality standards
• Energy management principles

Ability to:

• Diagnose complex HVAC system failures.
• Read blueprints, schematics, and technical manuals.
• Use computerized maintenance management systems (CMMS).
• Operate diagnostic equipment and testing instruments.
• Prioritize multiple work orders.
• Work independently with minimal supervision.
• Communicate effectively with staff and contractors.
• Maintain accurate maintenance records.

Physical Requirements

The employee must regularly:

• Lift up to 75 pounds; occasionally lift over 100 pounds with assistance.
• Climb ladders and scaffolding.
• Work in confined spaces.
• Work on rooftops.
• Crawl, kneel, stoop, bend, and reach.
• Work in varying weather conditions.
• Work around electrical and mechanical equipment.

Working Conditions

• Indoor and outdoor work environments.
• Exposure to heat, cold, dust, noise, chemicals, refrigerants, and mechanical hazards.
• Occasional evening, weekend, or emergency call-out work.
• Travel between district facilities.

Performance Responsibilities

The HVAC Master Contractor shall:

• Maintain district HVAC systems to maximize reliability and energy efficiency.
• Ensure comfortable learning and working environments for students and staff.
• Complete assigned work orders in a timely manner.
• Maintain compliance with all applicable codes and regulations.
• Support district initiatives related to energy conservation and sustainability.
• Demonstrate professionalism, integrity, and excellent customer service.

Preferred Qualifications

• Experience in K12 school facilities.
• Experience with Trane, Carrier, Johnson Controls, Siemens, or Honeywell building automation systems.
• Knowledge of commissioning and retro-commissioning practices.
• Experience with energy conservation programs.
• Certification in building automation systems or energy management.