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Job Title: Coordinator II - Specialized Services
Reports To: Director of Special Education
Location:
FLSA Status: Exempt
Work Year: 200 days
Salary: $68,365 - $92,494
Position Summary:
The Coordinator II - Specialized Services ensures that all special education programs and services within the high school meet federal, state, and local requirements. This position supports school-based teams to implement compliant, student-centered IEPs and 504 Plans and collaborates with district administration to promote best practices in special education. The coordinator is responsible for ensuring proper documentation, adherence to timelines, and consistent communication with all stakeholders.
Essential Duties and Responsibilities:
Compliance & Legal Oversight
    Monitor compliance with all state and federal regulations (IDEA, Section 504, ISBE guidelines)
    Ensure timely development and implementation of IEPs, 504 Plans, evaluations, re-evaluations, and progress monitoring
    Conduct regular audits of student records to ensure documentation is complete, accurate, and compliant
    Support staff with adherence to legal timelines, procedural safeguards, and parental consent protocols
    Collaborate with district leadership and legal counsel to address due process and formal complaints
Scheduling & Coordination of IEP and 504 Meetings
    Coordinate the scheduling of all IEP and 504 Plan meetings in collaboration with case managers, service providers, families, and general education staff
    Ensure all required team members are invited and available, and that proper notice is provided in accordance with legal timelines
    Maintain a master calendar of meetings and deadlines, and proactively monitor for compliance with annual review and reevaluation due dates
    Serve as or designate the LEA representative at meetings, as needed
School-Based Support & Supervision
    Provide leadership and case management guidance to special education teachers, paraprofessionals, and related service providers
    Ensure IEPs and 504 Plans are being implemented with fidelity, and that student services align with documented supports
    Facilitate the development and monitoring of Functional Behavior Assessments (FBAs) and Behavior Intervention Plans (BIPs)
    Attend and/or lead complex, high-stakes, or legally sensitive IEP and 504 meetings
    Provide professional development and coaching on IEP writing, progress monitoring, compliance, and instructional strategies
Collaboration & Communication
    Serve as the liaison between the building principal, general education staff, and district special education leadership
    Foster positive, collaborative relationships with families, ensuring they are informed and engaged in the process
    Coordinate with external agencies (e.g., therapeutic schools, DCFS, private providers) as needed
    Assist in transition planning for students moving between schools, placements, or post-secondary programs
Data & Reporting
    Track student service delivery and outcomes; analyze data to ensure FAPE is provided
    Prepare for ISBE monitoring visits and audits; support accurate state reporting
    Maintain logs of IEP/504 meetings and service minutes for internal and external accountability
Qualifications:
Required:
    Professional Educator License (PEL) with LBS1 (Learning Behavior Specialist) endorsement
    Minimum of 5 years of successful special education teaching or leadership experience
    Strong working knowledge of IDEA, Section 504, and Illinois special education law
    Proven ability to manage schedules, meet legal timelines, and ensure procedural compliance
    Excellent organizational, interpersonal, and communication skills
Preferred:
    Administrative license (Type 75 or Principal Endorsement)
    Prior experience coordinating special education services at the school or district level
    Familiarity with IEP/504 platforms such as Embrace, Frontline, or SEAS
    Bilingual in Spanish
Working Conditions:
    School-based setting with regular meetings at district offices or other locations
    Occasional evening meetings may be required
    Requires multitasking and coordination of complex schedules and legal deadlines
Evaluation:
Performance of this role will be evaluated annually in accordance with the Board's policy on evaluation of professional personnel.