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Estate Assistant Jobs in Indiana (NOW HIRING)

PLACE

Showing Assistant

Crawfordsville, IN · On-site

$45K - $60K/yr

Unlock FREE Real Estate Courses with our exclusive Kaplan University scholarship! Elevate your career by becoming a Licensed Showing Assistant and join the elite top 20% of real estate professionals ...

PLACE

Showing Assistant

Lafayette, IN · On-site

$25/hr

Summary Become a Real Estate Agent with Cary Team Realty and collaborate with the top 20% of real estate experts across North America. We provide a strong platform for your success, featuring time ...

Trueblood Real Estate

Real Estate Listing Agent

Kokomo, IN · On-site

$48K - $196K/yr

Active Real Estate License in Indiana or KY Required, depending on your location. Are you a ... Be readily available to assist and support your clients. * Maintain accurate records in all systems ...

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Estate Assistant information

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.

What are the key skills and qualifications needed to thrive as an Estate Assistant, and why are they important?

To thrive as an Estate Assistant, you need strong organizational abilities, attention to detail, and experience in property management or administration, often supported by a relevant diploma or certificate. Familiarity with property management software, scheduling systems, and basic bookkeeping tools is commonly required. Excellent communication, discretion, and problem-solving skills help you effectively support estate operations and interact with clients, staff, and vendors. These skills are essential for ensuring the smooth running of estate activities and maintaining high standards of service and confidentiality.

What are some typical challenges Estate Assistants face when managing multiple properties, and how can they effectively prioritize tasks?

Estate Assistants often juggle responsibilities across several properties, including coordinating maintenance, managing vendor relationships, and handling administrative duties. The main challenge is staying organized and responsive to urgent needs while maintaining routine tasks. Effective prioritization involves using digital tools for scheduling, maintaining clear communication with property managers and owners, and regularly reviewing task lists to address time-sensitive issues promptly. Building strong relationships with reliable vendors and staying proactive with preventive maintenance can also help minimize unexpected emergencies.

What are Estate Assistants and what do they do?

Estate Assistants are professionals who support the management and daily operations of private estates, large properties, or residences. Their duties often include administrative tasks, coordinating maintenance, managing household staff, scheduling events, and ensuring the property runs smoothly. They may also handle vendor relationships, oversee budgets, and assist with personal errands for the estate owners. The specific responsibilities can vary depending on the size and needs of the estate. Estate Assistants help ensure that all aspects of the property are well-organized and efficiently managed.

What qualifications do you need to be a real estate assistant?

A real estate assistant typically needs a high school diploma or equivalent, strong organizational and communication skills, and familiarity with real estate software or databases. Some positions may require previous administrative experience or knowledge of real estate practices, but formal certifications are not usually mandatory.

What does an estate assistant do?

An estate assistant supports estate managers by handling administrative tasks, maintaining property records, coordinating repairs, and assisting with daily operations of the estate. They often need good organizational skills and may use tools like property management software; some roles require knowledge of estate security and maintenance procedures.

What is the difference between Estate Assistant vs Property Manager?

AspectEstate AssistantProperty Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in property managementRelevant certifications like CAM or CPM often preferred
Work EnvironmentAssists estate staff, works in residential or commercial estates, often in support rolesOversees property operations, interacts directly with tenants and vendors
Employer & IndustryReal estate firms, estate management companies, private estatesReal estate firms, property management companies, commercial and residential sectors

The main difference is that an Estate Assistant provides support within estate operations, while a Property Manager takes on broader responsibilities including tenant relations and property maintenance. Both roles require similar credentials but differ in scope and responsibilities.

What are the most commonly searched types of Estate jobs in Indiana? The most popular types of Estate jobs in Indiana are:
What cities in Indiana are hiring for Estate Assistant jobs? Cities in Indiana with the most Estate Assistant job openings:
Estate Assistant jobs near you
Infographic showing various Estate Assistant job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Showing Assistant (Licensed or Unlicensed)

Indy Homes Realty Group

Indianapolis, IN

$50K - $100K/yr

Other

Re-posted yesterday

Job description

About Us:

At At Indianapolis Homes Realty Group, we are a forward-thinking, client-focused real estate brokerage driven by innovation and excellence. Our team believes in empowering individuals, delivering exceptional client experiences, and making homeownership dreams a reality.

Position Overview:

We’re seeking a personable, reliable, and detail-oriented Showing Assistant to support our lead agents by facilitating property tours for buyers. Whether you're already licensed or exploring a future in real estate, this role offers direct industry exposure and growth potential in a fast-paced environment.

Responsibilities:

  • Schedule and conduct home showings for buyer clients

  • Maintain consistent communication with clients, keeping them informed and engaged

  • Gather buyer feedback and relay it to the lead agent

  • Ensure properties are secured and presented professionally before and after each showing

  • Assist with driving routes and appointment planning for optimal efficiency

  • Build rapport with clients while maintaining a professional, service-oriented demeanor

  • Update CRM and showing logs with activity and notes

Qualifications:

  • Real estate license preferred but not required

  • Reliable transportation and valid driver’s license

  • Exceptional communication and interpersonal skills

  • Punctual, organized, and able to manage a flexible schedule

  • Comfortable working evenings and weekends as needed

  • Technologically savvy (familiar with real estate apps, GPS, mobile communication)

  • Strong attention to detail and ability to work independently

  • Professional appearance and conduct

Compensation:

  • Hourly rate or per-showing fee (based on experience and licensing status)

  • Opportunity for advancement into licensed agent or full-time roles

  • Bonuses or incentives possible for client satisfaction or successful transactions

Why Join Us?

  • Learn real estate hands-on from an experienced team

  • Flexible scheduling to fit your lifestyle or studies

  • Ideal stepping stone toward a licensed agent career

  • Fun, collaborative, and purpose-driven company culture