ZipRecruiter

Log In

1

Estate Assistant Jobs in California (NOW HIRING)

Place

Real Estate Showing Assistant

Visalia, CA · On-site

Summary Become a Showing Assistant and Elevate Your Real Estate Career Seize the opportunity to collaborate with and learn from the top 20% of real estate professionals in North America. As a Showing ...

PLACE

Real Estate Showing Assistant

Visalia, CA · On-site

$75K - $120K/yr

Summary Become a Showing Assistant and Elevate Your Real Estate Career Seize the opportunity to collaborate with and learn from the top 20% of real estate professionals in North America. As a Showing ...

iStaffing

Be Seen First

Executive Assistant, Sales Operations

Orange, CA · On-site

$28 - $35/hr

... Assistant to support a VP of Sales and California Real ... Estate Broker . This is more than an administrative role. You'll play a key part in helping drive ...

Place

Real Estate Showing Assistant

Long Beach, CA · On-site

... Showing Assistant, and we will provide the path to becoming a Lead Listing or Buyer Agent. Are You Ready to Level Up? If you are coachable, consistent, and ready to treat real estate like a ...

PLACE

Real Estate Showing Assistant

Long Beach, CA · On-site

$55K - $85K/yr

... Showing Assistant, and we will provide the path to becoming a Lead Listing or Buyer Agent. Are You Ready to Level Up? If you are coachable, consistent, and ready to treat real estate like a ...

Place

Licensed Real Estate Showing Assistant

Napa, CA · On-site

... estate experts, acquiring the essential skills and insights to excel at the highest level of the industry. In the role of Showing Assistant, you will play a vital part in supporting our lead agents ...

PLACE

Licensed Real Estate Showing Assistant

Napa, CA · On-site

$60K - $100K/yr

... estate experts, acquiring the essential skills and insights to excel at the highest level of the industry. In the role of Showing Assistant, you will play a vital part in supporting our lead agents ...

Place

Real Estate Showing Assistant

Napa, CA · On-site

Summary Real Estate Showing Assistant - Fast-Track Your Career Are you ready to accelerate your path in real estate? At EO&A, we give Showing Assistants the structure, systems, and mentorship to move ...

PLACE

Real Estate Showing Assistant

Napa, CA · On-site

$60K - $100K/yr

Summary Real Estate Showing Assistant - Fast-Track Your Career Are you ready to accelerate your path in real estate? At EO&A, we give Showing Assistants the structure, systems, and mentorship to move ...

previous pagenext page

Showing results 21-40

All JobsEstate JobsEstate Assistant JobsEstate Assistant Jobs in California

Estate Assistant information

What is an estate assistant?

Estate Assistants are professionals who support the management and daily operations of private estates, large properties, or residences. Their duties often include administrative tasks, coordinating maintenance, managing household staff, scheduling events, and ensuring the property runs smoothly. They may also handle vendor relationships, oversee budgets, and assist with personal errands for the estate owners. The specific responsibilities can vary depending on the size and needs of the estate. Estate Assistants help ensure that all aspects of the property are well-organized and efficiently managed.

What are the key skills and qualifications needed to thrive as an estate assistant?

To thrive as an Estate Assistant, you need strong organizational abilities, attention to detail, and experience in property management or administration, often supported by a relevant diploma or certificate. Familiarity with property management software, scheduling systems, and basic bookkeeping tools is commonly required. Excellent communication, discretion, and problem-solving skills help you effectively support estate operations and interact with clients, staff, and vendors. These skills are essential for ensuring the smooth running of estate activities and maintaining high standards of service and confidentiality.

What are some typical challenges estate assistants face when managing multiple properties, and how can they effectively prioritize tasks?

Estate Assistants often juggle responsibilities across several properties, including coordinating maintenance, managing vendor relationships, and handling administrative duties. The main challenge is staying organized and responsive to urgent needs while maintaining routine tasks. Effective prioritization involves using digital tools for scheduling, maintaining clear communication with property managers and owners, and regularly reviewing task lists to address time-sensitive issues promptly. Building strong relationships with reliable vendors and staying proactive with preventive maintenance can also help minimize unexpected emergencies.

What is the difference between Estate Assistant vs Property Manager?

AspectEstate AssistantProperty Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in property managementRelevant certifications like CAM or CPM often preferred
Work EnvironmentAssists estate staff, works in residential or commercial estates, often in support rolesOversees property operations, interacts directly with tenants and vendors
Employer & IndustryReal estate firms, estate management companies, private estatesReal estate firms, property management companies, commercial and residential sectors

The main difference is that an Estate Assistant provides support within estate operations, while a Property Manager takes on broader responsibilities including tenant relations and property maintenance. Both roles require similar credentials but differ in scope and responsibilities.

What do I need to be an estate assistant?

To become an estate assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to handle administrative tasks. Experience with property management software and basic knowledge of real estate practices can be beneficial. Some positions may require background checks or certifications depending on the employer.

What are the most commonly searched types of Estate jobs in California?

The most popular types of Estate jobs in California are:

What cities in California are hiring for Estate Assistant jobs?

Cities in California with the most Estate Assistant job openings:

Estate Assistant jobs near you
Infographic showing various Estate Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Real Estate Assistant - Operations Coordinator

Place

Redlands, CA • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Summary
We Can't Wait to Meet You!
You're the engine that keeps a high-performance real estate team running.
At the Mark Nazzal Real Estate Group, the Operations Coordinator role goes far beyond administrative tasks - you are the architect of our systems, the master organizer, the guardian of quality, and the essential link that ensures a seamless client journey from initial lead to closing.
If you thrive in structured environments, excel at creating order, enjoy supporting a dynamic team, and want to contribute to a group that values energy, innovation, and excellence every day, this position is your perfect fit.
You'll collaborate directly with Mark, assist our agents, enhance our operational processes, and play a vital part in shaping the team's future. This is a unique chance to advance your career in real estate while helping deliver a refined, boutique-level client experience.
Responsibilities
Job Responsibilities:
  • Collaboratively build, implement, maintain, and OWN all systems for internal communication, team calendar, company social media presence internally and externally, office management, client care systems, team retention and recognition including events and moments campaigns, onboarding systems for new agents, and referrals.
  • Assist as needed in creating and refining the systems of other departments, including but not limited to customer service, lead generation, agent recruiting, and tracking.
  • Create and maintain the team's operations manual that documents all systems and standards that are not able to exist within our technology leverage, Brivity Technology.
  • Oversee all contracts through closing and listing launch.
  • Keep the team leaders informed regarding any problems or issues that arise and help to develop solutions.
  • Develop onboarding and training systems.
Qualifications
Desirable Qualifications:
  • At least two years of experience in operations
  • Outstanding organizational abilities with meticulous attention to detail
  • Proactive and supportive leadership with a service-first problem solving mentality
  • Adept at safeguarding the time and resources of leaders and team members
  • True team player who takes full accountability
  • Excellent, clear, and positive communication skills, both written and spoken
  • Skilled in creating, documenting, following, and teaching systems/processes
  • Competent in using Google Apps for Business
About-our-team
About Mark Nazzal Real Estate Group
At Mark Nazzal Real Estate Group, we're all about delivering best-in-class service to our clients. We embrace cutting-edge technology to expand our reach, foster collaboration, and deliver exceptional results. Our culture is all about empowerment and support. We show up each day with energy, ready to embrace challenges and growth, and our clients succeed because we invest in our team. When passionate people have access to the right education, tools, and support, success just happens. Come join us and discover the best version of yourself.

Apply