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Equipment Rental Administrator Jobs (NOW HIRING)

Venturis Capital

Rental Coordinator

Round Rock, TX · On-site

$50K - $56K/yr

Lonestar Forklift offers new equipment, used equipment, rentals, service, parts, fleet management ... Administer contracts and monitor billing of machinery on rentals * Manage quoting and territory ...

Venturis Capital

Rental Coordinator

Round Rock, TX · On-site

$50K - $56K/yr

Lonestar Forklift offers new equipment, used equipment, rentals, service, parts, fleet management ... Administer contracts and monitor billing of machinery on rentals * Manage quoting and territory ...

Venturis Capital

Rental Coordinator

Round Rock, TX · On-site

$50K - $56K/yr

Lonestar Forklift offers new equipment, used equipment, rentals, service, parts, fleet management ... Administer contracts and monitor billing of machinery on rentals * Manage quoting and territory ...

Lonestar Forklift

Rental Coordinator

Round Rock, TX · On-site

$50K - $56K/yr

Lonestar Forklift offers new equipment, used equipment, rentals, service, parts, fleet management ... Administer contracts and monitor billing of machinery on rentals * Manage quoting and territory ...

Venturis Capital

Rental Coordinator

Round Rock, TX · On-site

$50K - $56K/yr

Lonestar Forklift offers new equipment, used equipment, rentals, service, parts, fleet management ... Administer contracts and monitor billing of machinery on rentals * Manage quoting and territory ...

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Equipment Rental Administrator information

What does an equipment rental administrator do?

An Equipment Rental Administrator is responsible for managing the rental process of equipment within a company or rental agency. Their duties typically include processing rental orders, maintaining inventory records, coordinating equipment deliveries and returns, and communicating with clients to ensure their needs are met. They also handle rental agreements, billing, and may assist with scheduling maintenance or repairs for rented equipment. Organizational skills and attention to detail are important in this role. The position often involves working closely with sales, logistics, and customer service teams.

What are the key skills and qualifications needed to thrive as an equipment rental administrator?

To thrive as an Equipment Rental Administrator, you need strong organizational skills, attention to detail, and familiarity with inventory management, often supported by a high school diploma or equivalent. Experience with rental management software, ERP systems, and Microsoft Office Suite is typically required. Excellent customer service, communication, and problem-solving skills set top performers apart in this role. These skills ensure efficient operations, accurate record-keeping, and high customer satisfaction in a fast-paced rental environment.

What are the typical challenges faced by an equipment rental administrator and how can they be effectively managed?

Equipment Rental Administrators often manage multiple reservations and schedules simultaneously, which can lead to challenges such as tracking equipment availability, coordinating deliveries and returns, and handling last-minute changes or urgent client requests. Staying organized through digital inventory management systems and maintaining clear communication with clients and the operations team are key to overcoming these challenges. Additionally, proactively addressing maintenance needs and being adaptable to shifting priorities can help ensure smooth operations and high customer satisfaction.

What is the difference between Equipment Rental Administrator vs Equipment Rental Coordinator?

AspectEquipment Rental AdministratorEquipment Rental Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in logistics or customer serviceSimilar credentials; often requires experience in customer service or logistics
Work EnvironmentOffice-based with frequent interaction with clients and warehouse staffOffice and on-site interactions, coordinating rental activities and equipment delivery
Employer & Industry UsageUsed across construction, industrial, and event rental companiesCommonly used in similar industries, focusing on coordinating rental processes
Search & Comparison IntentPeople compare roles related to equipment rental management and administrationOften searched together for roles involving rental coordination and customer service

The Equipment Rental Administrator and Equipment Rental Coordinator roles share similar credentials and work environments, both serving in rental companies across various industries. The main difference lies in the focus: administrators handle overall rental management, while coordinators focus on day-to-day rental operations and client interactions.

What states have the most Equipment Rental Administrator jobs?

States with the most job openings for Equipment Rental Administrator jobs include:

What are popular job titles related to Equipment Rental Administrator jobs?

For Equipment Rental Administrator jobs, the most frequently searched job titles are:

Infographic showing various Equipment Rental Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Lead Equipment Technician, Rental

Meridian, ID • On-site

Western States
Real Estate • 1 - 10 employees
Learn more about Western Statesexternal

$41K - $53K/yr

Full-time

Re-posted 13 hours ago

Job description

SUCCESS AT WESTERN STATES: Western State's culture is based on passion for our Vision, Mission, and VALUES. We are fiercely committed to SAFETY and sending every employee, safely home, every day. We strive for EXCELLENCE in all we do and are proud to be a "play to win" organization. We act with INTEGRITY in each and every decision we make. Our People and TEAMWORK drive a fun and engaging culture. We are ACCOUNTABLE as individuals and as an organization.
JOB SUMMARY: The Rental Lead Technician is responsible for performing and overseeing the assigned workload in the Cat Rental Store ensuring preparation of the rental fleet according to Western States' standards, in order to meet or exceed the client's needs repairs and processes are performed to satisfaction. As a "working lead" this role completes the removal, installation, diagnoses, repairs, disassembly, assembly, and failure analyses of all Caterpillar and Allied equipment and attachments; with the opportunity in continued education and training initiatives as outlined in the Western States Equipment Technician Career Development Plan. (TCDP)
ESSENTIAL FUNCTIONS:
Safety
  • Actively cares, promotes, manages, and advocates safety at Western States. As a leader and team member in the organization, it is critical to ensure all employees, vendors, and clients have a safe work environment while adhering to all applicable safety policies, procedures and standards.
  • Maintains clean/clutter free personal work areas to ensure safe environments for all WSECO employees.
  • Adhering to required personal protective equipment (PPE) as identified in safety policy.

Oversight, Troubleshooting, and Customer Resolution
  • Oversees employees. Assists in performance review and helps administer discipline.
  • Assists Rental Coordinators and Rental Foreman in developing rental schedule, which includes future and current rental needs, work order status, preventative maintenance schedules, and annual/quarterly machine inspection schedules. Completes operational inspection of all rental machines and decides if repair will be done by Rental or will be sent to the Service Department. Works directly with Service for efficient scheduling of repairs to maintain optimum rental availability.
  • Research machine warranty status and schedules warranty repairs with service.
  • Uses troubleshooting methods to repair and diagnose machine failures and perform repairs. Performs repairs in the field, shop, or at customer locations which can include overtime. Adheres to all customer requirements while on job site.
  • Communicates machine issues, problem resolution plan(s) and status of repair(s) to customer during repairs. Solves any customer issues or disputes. Refers issues to Rental Foreman as needed.

Repairs, Parts Orders, Service Manuals and SIS
  • Performs repairs on all Allied equipment in the rental fleet, and orders parts as needed.
  • Completes documents for rental closeout upon return.
  • Maintains rental yard in a neat and orderly fashion.
  • Assists customers with loading and unloading of rental equipment.
  • Changes machine attachments and verifies proper operation before renting.
  • Uses service manuals, SIS and Allied parts information effectively to address technical issues.
  • Performs all required tasks in accordance with outlined procedures.
  • Maintains safe working conditions and insures that employees follow proper procedures.
  • Assists and mentors' technicians in learning new skills.
  • Adheres to all customer care standards.
  • Actively cares and advocates safety at Western States. Adhere to all applicable safety policies, procedures and standards.
  • Serves as a team member in support of Western States' strategic programs, projects, and initiatives.
  • Work within and promote corporate vision, mission, and values of the organization.
  • Performs other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES:
  • Excellent customer service skills.
  • Ability to self-schedule and perform duties with minimal supervision required.
  • Ability to quickly assess situation and make logical decisions.
  • Knowledge and use of Microsoft computer products or other comparable systems required.
  • Ability to use SIS, Microsoft A/X, ET, and Smartequip
  • Ability to establish and maintain effective working relationships with others to include customers, vendors, employees, and the public.
  • Ability to work overtime with minimal notice required.
  • Consistent attendance.

EDUCATION AND EXPERIENCE:
  • Proof of high school diploma or General Education Degree (GED).
  • Associates Degree or technical training from an accredited vocational school preferred.
  • Two years minimum experience working on heavy equipment with hydraulic, engine and power train experience required.
  • Comprehensive knowledge on how to read schematics, troubleshoot, disassemble, assemble, remove and install machine components and systems required.
  • Minimum of one-year previous lead or supervisory experience preferred.
  • Must be able to communicate (speak, read, comprehend, write in English).

PHYSICAL CHARACTERISTICS:
  • Must be able to stand for long periods of time along with walking, sitting, climbing stairs, reaching pushing, pulling, leaning and twisting.
  • Able to lift up to 50 lbs in accordance with Western States' Lifting Safe Work Practice to include amount and approach.
  • Must be able to meet all safety requirements for applicable safety policies.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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