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Equipment Rental Administrator Jobs (NOW HIRING)

Generac

Rental Coordinator

Corona, CA · On-site

$29 - $36/hr

Administer and track warranty claims and repairs, ensuring timely resolution and minimal equipment downtime. * Maintain rental fleet availability by proactively scheduling maintenance, repairs ...

Generac

Rental Coordinator

Corona, CA · On-site

$18.25 - $24/hr

Administer and track warranty claims and repairs, ensuring timely resolution and minimal equipment downtime. * Maintain rental fleet availability by proactively scheduling maintenance, repairs ...

Sunbelt Rentals

Service Administrator

Rayville, LA · On-site

$18.04 - $24.80/hr

Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From ... Summary Service Administrator * Develop a career track * Leverage your current skills while ...

ASRC

Equipment and Fleet Administrator

Anchorage, AK · On-site

Maintain accurate fleet, equipment, rental, assignment, location, utilization, and asset records in ... Administer work order and preventive maintenance programs through company software systems.

Dobbs Equipment

Rental Coordinator

Riverview, FL · On-site

$15.75 - $20.75/hr

Coordinate and administer rental agreements for John Deere equipment and allied products * Source and allocate equipment to meet customer rental needs while optimizing fleet availability * Ensure all ...

Emsere

Systems Administrator

Peachtree City, GA · On-site

As a Systems Administrator, you will analyze and resolve practical issues by applying existing ... With over 25 years of expertise, we support clients through equipment rental, study supplies ...

Emsere

Systems Administrator

Peachtree City, GA · On-site

As a Systems Administrator, you will analyze and resolve practical issues by applying existing ... With over 25 years of expertise, we support clients through equipment rental, study supplies ...

Sunbelt Rentals

Service Administrator

Rayville, LA

$18.04 - $24.80/hr

Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From ... Summary Service Administrator Are you seeking an entrepreneurial, empowering workplace that allows ...

Sunbelt Rentals, Inc.

Service Administrator

Rayville, LA · On-site

$18.04 - $24.80/hr

Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From ... Summary Service Administrator Are you seeking an entrepreneurial, empowering workplace that allows ...

Sunbelt Rentals

Service Administrator

Rayville, LA

$18.04 - $24.80/hr

Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From ... Summary Service Administrator Are you seeking an entrepreneurial, empowering workplace that allows ...

Sunbelt Rentals

Service Administrator

Rayville, LA · On-site

$18.04 - $24.80/hr

Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From ... Summary Service Administrator Are you seeking an entrepreneurial, empowering workplace that allows ...

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Equipment Rental Administrator information

What does an equipment rental administrator do?

An Equipment Rental Administrator is responsible for managing the rental process of equipment within a company or rental agency. Their duties typically include processing rental orders, maintaining inventory records, coordinating equipment deliveries and returns, and communicating with clients to ensure their needs are met. They also handle rental agreements, billing, and may assist with scheduling maintenance or repairs for rented equipment. Organizational skills and attention to detail are important in this role. The position often involves working closely with sales, logistics, and customer service teams.

What are the key skills and qualifications needed to thrive as an equipment rental administrator?

To thrive as an Equipment Rental Administrator, you need strong organizational skills, attention to detail, and familiarity with inventory management, often supported by a high school diploma or equivalent. Experience with rental management software, ERP systems, and Microsoft Office Suite is typically required. Excellent customer service, communication, and problem-solving skills set top performers apart in this role. These skills ensure efficient operations, accurate record-keeping, and high customer satisfaction in a fast-paced rental environment.

What are the typical challenges faced by an equipment rental administrator and how can they be effectively managed?

Equipment Rental Administrators often manage multiple reservations and schedules simultaneously, which can lead to challenges such as tracking equipment availability, coordinating deliveries and returns, and handling last-minute changes or urgent client requests. Staying organized through digital inventory management systems and maintaining clear communication with clients and the operations team are key to overcoming these challenges. Additionally, proactively addressing maintenance needs and being adaptable to shifting priorities can help ensure smooth operations and high customer satisfaction.

What is the difference between Equipment Rental Administrator vs Equipment Rental Coordinator?

AspectEquipment Rental AdministratorEquipment Rental Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in logistics or customer serviceSimilar credentials; often requires experience in customer service or logistics
Work EnvironmentOffice-based with frequent interaction with clients and warehouse staffOffice and on-site interactions, coordinating rental activities and equipment delivery
Employer & Industry UsageUsed across construction, industrial, and event rental companiesCommonly used in similar industries, focusing on coordinating rental processes
Search & Comparison IntentPeople compare roles related to equipment rental management and administrationOften searched together for roles involving rental coordination and customer service

The Equipment Rental Administrator and Equipment Rental Coordinator roles share similar credentials and work environments, both serving in rental companies across various industries. The main difference lies in the focus: administrators handle overall rental management, while coordinators focus on day-to-day rental operations and client interactions.

What states have the most Equipment Rental Administrator jobs?

States with the most job openings for Equipment Rental Administrator jobs include:

What are popular job titles related to Equipment Rental Administrator jobs?

For Equipment Rental Administrator jobs, the most frequently searched job titles are:

Infographic showing various Equipment Rental Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Lease and Rental Administrator

Kansas City, MO • On-site

Summit Truck Group
Manufacturing • 1 - 5K employees
Learn more about Summit Truck Groupexternal

Full-time

Re-posted 7 days ago

Job description

Lease and Rental Administrator
Take your career to the Summit…
At Summit Idealease, one of the country’s leading heavy duty truck dealer groups, our success depends on serving our customers with the best team members in the industry. If your career goals include making a valuable contribution as a Lease and Rental Administrator in an exciting and growing company and working with top professionals in the industry then consider joining our team.
Summit Idealease in Kansas City, MO is seeking an enthusiastic, hard-working, customer-oriented individual who can work in a team environment as a Lease and Rental Administrator.
Responsible for overall Leasing office activities and assistance with the reception area. Gathers information for reporting purposes. Maintains good customer service, contacts prospects and customers to solicit additional business and builds positive customer relationships. Assists the Rental Manager, Area Operations Director, Lease Manager, and Service Manager with various Departmental duties.
Responsibilities:
  • Gathers information for monthly billing, lease statements for CSO as needed.
  • Record fuel drops as needed (EFT’s amp; JE’s) and report current mpg cost to rental/service
  • Daily fuel billing and reconciliation
  • Data entry, monitor the phones, prepare files, electronic communication internally and externally.
  • Manage trip records and troubleshoot billing issues
  • Prepare any reports as needed
  • Enter purchase orders for Service Department
  • Collection calls and involvement as needed form direction of CSO, Leasing Manager, Service Manager, and/or Area Operations Director.
  • Register trucks for rebates, verify completion, accrue rebates-record receipt of rebates/monitor, and warranty validation and status on new equipment.
  • Monitor lease truck insurance certificates, license and permits, and registrations.
  • Asset management, rental billing, daily yard check and utilization reports.
  • Review accounting information and rebill customers as necessary.
  • Daily yard checks-physically walking the yard
  • Rental reservations, and rental check in / out
  • Rental damage process
  • DTR’s – lease amp; rental
  • Verify and monitor Certificate of Insurance (COI) for lease amp; rental units
  • Submitting credit applications and new account set up
  • PM notifications for rental fleet
  • The duties listed above are intended only as illustrations of the various types of work that may be performed.
  • The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position
Qualifications:
  • College degree or equivalent work experience. Combination of education, training, or experience that provides the required knowledge, skills and abilities.
  • Proven detail oriented and results-driven sales person with the ability to prioritize and handle numerous tasks simultaneously.
  • Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required.
  • Strong written/verbal communication skills required.
  • Ability to work independently and deal with people.
  • Capacity to analyze equipment utilization, revenue, projections and production.
  • Valid Drivers license required.
Your rewards will be an exciting environment with advancement opportunities at one of the nation’s leading and growing heavy duty truck dealer groups. Summit Idealease offers great career opportunities, along with a competitive salary, benefits, training and a culture where we strive to help our employees to be successful.
About our Company:
Summit Holdings is a privately held company that does business as Summit Truck Group, Summit Bus, and Summit Lease amp; Rental. The company operates 31 commercial truck and bus dealerships in Arkansas, Kansas, Mississippi, Missouri, New Mexico, Oklahoma, Tennessee and Texas. Summit Truck Group represents and services International®, Kenworth, Volvo, Mack, Ford and Isuzu commercial trucks, and Crane Carrier specialty vehicles. Summit Truck Group delivers exceptional customer service through its more than 1,200 employees, 440 technicians, and 458 service bays.
Summit Idealease is an Equal Opportunity Employer and a drug-free workplace.

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