Entry Level Vital Statistics Jobs (NOW HIRING)

APPLICATIONS FOR THIS POSITION WILL BE ACCEPTED UNTIL THE POSITION HAS BEEN FILLED.
MONTGOMERY COUNTY RESERVES THE RIGHT TO CLOSE THIS POSTING WITHOUT NOTICE.
Department: County Clerk's Office
Job Title: Deputy Clerk I - Vital Statistics
Job Grade: 5
Location: 210 W. Davis Street
Civil Service: YES
Shift Hours: Monday-Friday (8:00am-5:00pm)
To be considered for this position, applicants must submit a short introduction video (approximately one minute) along with their application. This video should briefly introduce yourself and highlight why you're interested in the role. Instructions on how to submit the video can be found here: https://forms.gle/vEZwYyeAmBZhazw99
Purpose of this Position:
The Montgomery County Clerk's Office is seeking a dependable, detail-oriented Deputy Clerk I to support the Vital Statistics Division. This entry-level position is ideal for someone who enjoys working with the public, is organized, and is interested in developing a long-term career in public service. The selected candidate will learn the core processes of issuing, reviewing, and maintaining vital records while supporting day-to-day division operations.
Primary Job Duties
• Process customer transactions related to birth certificates, death certificates, marriage licenses, and other vital records.
• Assist with verifying eligibility, identity, and all required documentation.
• Learn proper procedures for handling sensitive and confidential records in accordance with state regulations.
• Review documents for accuracy, completeness, and compliance.
• Collect fees, issue receipts, and balance transactions as assigned.
• Provide clear, accurate information to the public while following established state and county requirements.
• Perform data entry, scanning, filing, and digital/physical record maintenance.
• Assist with document management workflows and office support tasks as needed.
• Follow all county policies, procedures, confidentiality laws, and record retention requirement
Education, Experience and Skill Requirements
Required
• Must be able to work in person; this position is not remote
• High school diploma or equivalent.
• Strong customer service and communication skills.
• Professional demeanor and reliability.
• Attention to detail and ability to follow procedures.
• Basic computer skills and comfort using office technology.
• Ability to handle confidential and sensitive information with discretion.
• Ability to learn new systems, processes, and regulations.
Preferred
• Bilingual (English/Spanish).
• Prior experience in customer service or administrative roles.
• Experience working with the public in a fast-paced environment.
• Cash-handling or transaction-processing experience.
• Interest in government, legal records, or public service.
Ideal Candidate Traits
• Friendly, professional, and service-oriented.
• Dependable with strong attendance and punctuality.
• Calm and respectful when working with the public.
• Organized, accurate, and detail-focused.
• Team-oriented with a positive attitude.
Compensation
This position pays $19.00 per hour ($39,520 annually), paid on a bi-weekly schedule. Employees are eligible for applicable County cost-of-living adjustments (COLAs) and promotional increases in accordance with the County's step plan. A probationary increase may be available after six months of service, based on performance and completion of required training, with pay increasing up to $20.24 per hour ($42,099.20 annually). Upon successful completion of the required educational components for Deputy Clerk I and one year of service with the County Clerk, employees are eligible for promotion to Deputy Clerk II.
Montgomery County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
After receiving a conditional offer of employment, applicant must pass a drug screen (1/2 cost = $20.00, responsibility of applicant) and may need a physical agility test (1/2 cost = $22.50, responsibility of applicant) before becoming an employee of Montgomery County.
Montgomery County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.