Entry Level Vital Statistics Jobs (NOW HIRING)

Description The County of Siskiyou is an Affirmative Action / Equal Opportunity Employer We welcome applications of any race, religion, or ancestry. For exact salary information please refer to the current salary schedule, County website. General Statement of Duties: Under general supervision, to perform a variety of entry level, specialized clerical and technical duties related to the operations of the Assessor-Recorder's Office; and to perform related work as required.

Reports to: Administrative Assessment Supervisor or County Recording Supervisor, Deputy Assessor- Recorder, Assistant Assessor-Recorder, and Assessor-Recorder Classifications Supervised: This is not a supervisory class. Examples of Duties Essential Functions: (The following is used as a partial description and is not restrictive as to duties required.) This is the entry and first working level in the Assessor- Recorder Technician class series. In the Assessor's Office, learns and performs entry level work in the preparation, processing, and maintenance of the assessment roll; assists the public at the counter, answers and routes phone calls to appropriate staff members; analyzes documents and applies appropriate tax law, maintains records and indexes involving ownership, exemption, mailing addresses and tax area codes; identifies documents by entering parcel numbers; assembles and transfers information from other sources; verifies information received on various forms, logs, files, etc.; sorts forms returned by public for correct processing and routing; types letters from rough drafts, types reports, form letters, and statistical data; assists other Assessor-Recorder Technicians in specialized areas, searches and copies documents, receives and receipts monies; receives and distributes mail, operates computer and various office and copying equipment

In the Recorder's Office, learns to receive and check for acceptability and accuracy from a variety of legal instruments; examines documents submitted for recording to determine if document is in accordance with laws governing recording; determines recordability, determines the proper recording fee, and records documents; maintains and does indexing and/or verifying to create indexes of official records; prepares documents for imaging, scans images; reviews scanned images for accuracy; maintains simple statistical reports and cash drawers; accepts birth, marriage, and death certificates, maintains vital statistics indexes; provides public a variety of information and assists public at the counter, on the telephone, and by mail. Knowledge of: Modern office practices and procedures; operation of office equipment; common terminology routinely used in legal documents; clerical practices and procedures; windows-based computer software. Ability to Learn: Functions, policies, and procedures of the Assessor-Recorder's Office.

Codes and laws affecting the ownership and appraisal of property. Laws, rules, regulations, and policies affecting the recording of documents and assessment of documentary transfer tax. General knowledge of terminology, concepts, methods and procedures used in assessment of property.

Methods and practices of updating and maintaining assessment rolls. Computers and software used in maintaining Assessor-Recorder's Office records. Read and understand codes, statutes, and information related to Assessor- Recorder's Office support work and make decisions based on the analysis of legal documents processed by the Assessor-Recorder's Office.

Desired Skills: Follow oral and written directions. Gather and organize data and information. Assist with the preparation of reports.

Make mathematical calculations quickly and accurately. Work with computerized information systems and use a computer for maintaining and updating assessment roll and property information. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the Assessor-Recorder's Office.

Establish and maintain cooperative working relationships. Type at a speed necessary for successful job performance. Typical Qualifications Typical Qualifications: Any combination of training or experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying.

A typical way, but not required, to obtain the required knowledge and skills would be: -Two years of previous Assessor- Recorder office support work Or -Three years of previous financial and/or statistical record keeping work experience in a position requiring substantial public contact Special Requirements: Possession of, or ability to obtain, an appropriate California Driver's License. Supplemental Information TYPICAL PHYSICAL REQUIREMENTS Sit, stand and walk for extended periods of time; ability to walk in uneven terrain; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; some assignments performed alone in remote locations; continuous contact with other staff and the public.