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Entry Level Transaction Coordinator Jobs in California

Illumination

Finance Coordinator

Santa Monica, CA · On-site

$31 - $36/hr

A strong work ethic and a positive mindset are critical for this entry-level role as well as being ... and transactions are accurately explained and supported * Maintain digital filing of all AP and ...

Illumination

Finance Coordinator

Santa Monica, CA

$31 - $36/hr

A strong work ethic and a positive mindset are critical for this entry-level role as well as being ... and transactions are accurately explained and supported * Maintain digital filing of all AP and ...

Illumination

Finance Coordinator

Santa Monica, CA · On-site

$31 - $36/hr

A strong work ethic and a positive mindset are critical for this entry-level role as well as being ... and transactions are accurately explained and supported * Maintain digital filing of all AP and ...

Robert Half

Accounting Assistant

Santa Clara, CA · On-site

$19 - $22/hr

... billing, transaction processing, and administrative coordination in a collaborative onsite ... At least 1 year of experience in an administrative or entry-level accounting support role ...

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Entry Level Transaction Coordinator information

What is an entry level transaction coordinator?

Entry level transaction coordinators are professionals, often in the real estate industry, who assist with managing the administrative tasks involved in property transactions. Their responsibilities typically include coordinating document flow, scheduling appointments, communicating with clients and stakeholders, and ensuring all paperwork is completed accurately and on time. This role is crucial for keeping transactions organized and moving smoothly from contract to closing, making it a great starting point for those interested in real estate or office administration.

What are the key skills and qualifications needed to thrive as an entry level transaction coordinator?

To thrive as an Entry Level Transaction Coordinator, you need strong organizational skills, attention to detail, and a basic understanding of real estate or administrative processes, often supported by a high school diploma or equivalent. Familiarity with customer relationship management (CRM) software, document management systems, and e-signature platforms like DocuSign is typically required. Effective communication, problem-solving, and time management are vital soft skills that help you coordinate with clients, agents, and other stakeholders. These abilities ensure smooth transaction processes, minimize errors, and enhance client satisfaction in a fast-paced real estate environment.

What are some common challenges faced by entry level transaction coordinators, and how can they be effectively managed?

Entry-level Transaction Coordinators often face challenges such as managing multiple deadlines, maintaining accurate documentation, and coordinating communication between various parties like buyers, sellers, agents, and lenders. Effective time management and organizational skills are key to handling these responsibilities. Utilizing transaction management software and developing clear communication channels within the team can significantly improve workflow and reduce errors. Seeking mentorship from experienced colleagues can also help you navigate complex situations as you build confidence in the role.

What is the difference between Entry Level Transaction Coordinator vs Real Estate Assistant?

AspectEntry Level Transaction CoordinatorReal Estate Assistant
CredentialsNone required, some familiarity with real estate processesNone required, may have real estate license or coursework
Work EnvironmentReal estate offices, title companies, escrow firmsReal estate offices, property management firms
Employer & Industry UsageReal estate brokerages, teams, and agenciesReal estate brokerages, property management companies
Common Search & ComparisonYesYes

While both roles support real estate transactions, an Entry Level Transaction Coordinator primarily manages transaction processes, deadlines, and documentation. A Real Estate Assistant often handles broader administrative tasks, client communication, and marketing. The Transaction Coordinator role is more focused on transaction-specific duties, whereas the Assistant may have a wider range of responsibilities within the real estate office.

What are popular job titles related to Entry Level Transaction Coordinator jobs in California?

For Entry Level Transaction Coordinator jobs in California, the most frequently searched job titles are:

What job categories do people searching Entry Level Transaction Coordinator jobs in California look for?

The top searched job categories for Entry Level Transaction Coordinator jobs in California are:

What cities in California are hiring for Entry Level Transaction Coordinator jobs?

Cities in California with the most Entry Level Transaction Coordinator job openings:

Entry Level Transaction Coordinator jobs near you
Infographic showing various Entry Level Transaction Coordinator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Marketing Coordinator

Harvey & Company, LLC

Newport Beach, CA

$50K/yr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 16 days ago

Job description

Description

Marketing Coordinator

Industries: Private Equity, M&A, Financial Services,

Experience Level: Entry Level (0+)  

Compensation: $50,000

Location: Newport Beach, CA (On-Site) 

Job Type: Full Time 

Education Level: Bachelor's Degree 


Our Company


 Founded in 1998, Harvey & Company is a buyside acquisition search and principal investment firm. We are a unique company in that we have advised the buyer on every one of our 1,200+ transactions. We proactively reach out directly to business owners and companies that align with specific investment and acquisition strategies that we are leading. Our core team is comprised of 120+ professionals dedicated to specific sectors within industrial manufacturing and services, distribution, healthcare, business and financial services, technology, consumer, and energy. For more information, visit our website at www.harveyllc.com  


Job Description


Harvey & Company is currently seeking a highly motivated and detail-oriented Marketing Coordinator to join our team. As a Marketing Coordinator, you will play a vital role in supporting an industry-focused deal team by sending out emails and customized marketing decks to business owners. The ideal candidate should be able to work independently and as part of a team, be able to multitask and prioritize, and be comfortable in a fast-paced environment. Prior experience is not required, but experience in database management, direct marketing, business operations, as well as excellent written communications is important.


Key Job Responsibilities


Managing email and mail marketing campaigns by integrating business information and graphics into brochures, presentations, and letters.

Completing text/mail merges in MS Word, Outlook, Publisher, and PowerPoint.

Printing and packaging hard copy marketing materials and organizing the outbound mailing process.

Managing a large and comprehensive proprietary database (database experience is desirable, but not required-you will be trained on our software and systems).

Coordinate between multiple teams to prioritize and organize different types of marketing strategies.

Verify accuracy and consistency of information and content being sent, thus an extremely detail-oriented person is ideal.



Job Qualifications

College degree from a four-year university. ALL MAJORS ARE ENCOURAGED TO APPLY.

This position requires an organized, energetic, and self-directed professional able to handle multiple tasks effectively.

Previous experience as an Executive Assistant or Administrative Assistant is a big plus.

Knowledge of Adobe InDesign is a plus.

Regardless of one's field of study, candidates should possess a genuine interest in business marketing, mergers & acquisitions, or simply a desire to be a meaningful member of a team of professionals in a business environment.


Full benefits package

Health Insurance

Dental Insurance

Vision Insurance

401(k) Plan


Harvey & Company LLC is an Equal Opportunity Employer who is committed to maintaining an inclusive work environment. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, veteran status, gender identity, pregnancy, or any other legally protected status based on federal, state or local law, including national origin or citizenship.


Harvey & Company LLC is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact sbennett@harveyllc.com for assistance.

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