Entry Level Invoice Processing Jobs in Houston, TX

About SEG Solar

Founded in 2021 and based in Houston, Texas (Cypress area), SEG Solar is a leading solar module manufacturer committed to delivering high-quality products and advancing clean energy solutions. Our vertically integrated supply chain supports utility‑scale, commercial, and residential solar projects, with a strong emphasis on operational excellence, safety, and compliance.

About the Role

The Indirect Procurement Coordinator is an entry-level procurement role responsible for sourcing, purchasing, and administering non-production goods and services at SEG. The scope of this role covers general facility equipment, maintenance and repair services, facility upgrade and construction contracts, janitorial and grounds services, and other indirect spend categories that keep SEG’s facilities operating safely and efficiently. Under the day-to-day guidance of the VP of Operations, this coordinator will learn to navigate supplier relationships, competitive bidding, purchase order management, contractor compliance documentation, and spend tracking.

This role is well-suited to a recent graduate or early-career professional with strong organizational skills, an interest in operations and supply chain, and a willingness to learn the specific requirements of an industrial manufacturing environment. No prior procurement experience is required; training will be provided on the job.

Minimum Qualifications:

• Bachelor's degree in Supply Chain Management, Business Administration, Operations Management, Finance, or a related field — OR demonstrated equivalent work experience.
• 0–2 years of experience in procurement, purchasing, supply chain, or administrative operations; recent graduates are encouraged to apply.
• Proficiency in Microsoft Office Suite — particularly Excel (data entry, basic formulas, sorting/filtering) and Outlook.
• Strong organizational skills: ability to track multiple open transactions, deadlines, and vendor interactions simultaneously without items falling through.
• Clear written and verbal communication skills; able to correspond professionally with vendors, contractors, and internal stakeholders.
• Attention to detail in documentation, recordkeeping, and compliance tracking.
• Willingness to learn construction and contractor procurement processes on the job in a manufacturing environment.

Preferred Qualifications:

• Internship, co-op, or part-time experience in procurement, purchasing, supply chain, facilities coordination, or project administration.
• Familiarity with ERP or procurement platforms (SAP, Oracle, NetSuite, Coupa, Ariba, or similar); ability and eagerness to learn new systems.
• Exposure to contractor compliance documentation: certificates of insurance, W-9s, lien waivers, master service agreements.
• Experience or coursework in contract management, vendor management, construction administration, or facilities management.
• Familiarity with RFP/RFQ/competitive-bid processes.
• Prior work in a manufacturing, industrial, construction, or logistics environment.

Responsibilities:

Facility & Equipment Procurement

• Source and purchase indirect goods including general facility equipment, furniture, signage, safety supplies, tools, and MRO (maintenance, repair, and operations) items.
• Obtain competitive quotes for purchases above defined thresholds; document bid results and selection rationale for audit purposes.
• Issue and track purchase orders from approval through delivery and receipt; resolve discrepancies with suppliers and the accounts-payable team.
• Maintain accurate records of open POs, delivery status, and invoice matching.

Construction & Facility Services Procurement

• Support the sourcing and contracting of indirect services including construction work, repair and maintenance services, facility upgrades, HVAC, electrical, plumbing, and other trade services.
• Assist in drafting scopes of work, issuing RFQs, collecting bids, and preparing bid-comparison summaries for review by the VP of Operations.
• Coordinate contractor onboarding: collect certificates of insurance, W-9s, signed agreements, and other compliance documents before work begins.
• Track contractor compliance documentation currency (COI renewals, license expiration, lien waiver collection); flag expiring or missing documents.

Vendor & Spend Management

• Maintain and update the approved vendor list for indirect categories; support periodic vendor performance reviews.
• Track indirect spend by category and supplier; produce simple spend reports for monthly review by operations leadership.
• Identify opportunities to consolidate vendors or leverage volume for better pricing; surface observations to the VP of Operations for decision.
• Assist in reviewing and renewing service contracts; flag contracts approaching expiration in advance for timely renewal or re-bid.

Administrative & Compliance Support

• Maintain organized digital and physical filing for all procurement records, quotes, contracts, and vendor documents — supporting audit readiness.
• Coordinate with facilities, operations, and finance teams to understand procurement needs, budget alignment, and scheduling constraints.
• Assist the VP of Operations in tracking facility project budgets against approved spend; flag variances or scope changes requiring re-approval.
• Support any Texas-specific compliance requirements related to contractor procurement or facility services.

Schedule:

Monday through Friday from 8:00 a.m to 5:00 p.m.

What We Offer

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) plan
• Opportunities for career growth