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Administrative Assistant- Mechanical Engineering
Salary: $24.72 per hour based on a 35 hour work week
Benefits: TheUniversity offers generous benefits including paid time off (holidays, holydays and vacation), employer matching contributions to the retirement plan, andtuition benefits for employees and their eligible dependents. Learn more andexplore benefits atwww.duq.edu/benefits
Location: Mechanical EngineeringDepartment
Position Status: Full-time
Hours: Varied
Position Number: 002462/30-495
FLSA Status: Non-exempt
POSITION SUMMARY:
The position will serve the Mechanical Engineering Department (80%), and (20%)services to the Associate Dean. The person will welcome visitors to theoffice and provide direct support. They will provide administrative andacademic support for course scheduling, departmental email correspondence, andresponse to requests from other administrative offices. The position is alsoresponsible for managing the Mechanical Engineering operating budget, eventplanning, including room reservations, catering, travel arrangements,processing expense payments, Chrome River, payroll, course catalog changes,processing SPA's, as well as any other assigned additional duties. The supportfor the Associate Dean may include support of accreditation documentation,travel, and scheduling.
DUTIES ANDRESPONSIBILITIES:
Financial administration:
This includes managing the department budget, preparing detailed budgetreports, and monitoring startup accounts for new faculty. This also entailssubmitting monthly expense reports in Chrome River and report of businessexpenses. This person is also responsible for providing budget assistance forthe faculty and for submitting SPA's for summer salary.
Scheduling & event planning:
Scheduling meetings for the department chair and planning department events(e.g. candidate interview agendas, social events with students).
Office reception duties:
Welcoming visitors to the office suite and answering questions from studentswho come to the office; ordering and restocking office supplies and snacks;picking up packages from the mailroom and unpacking as needed.
ABET data collection:
Collecting and organizing assessment data from the Associate Dean at the end ofeach term to prepare for ABET accreditation.
Course catalog and Scheduling administration:
Submits course catalog forms to add or revise new courses, organizes andsubmits course catalog proofs to the registrar each term, and assists facultywith scheduling their courses each term.
Assists Associate Dean:
Assists Associate Dean for Science and Engineering with administrative taskslike accreditation, scheduling and expense reports.
Completes other duties as assigned.
Minimum qualifications:
High School Diploma or equivalent.
Preferred qualifications:
Bachelor's degree in business administration or a related field from anaccredited educational institution.
Alternatively, the successful candidate may possess any equivalent combinationof experience and training, which provides the knowledge, skills and abilities requiredto perform the essential job functions. This includes, but is not limited to,the following:
Ability to establish and maintain effective working relationships with theUniversity Community.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and an ecumenicalcampus community.
APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.