Operation Support Assistant
The Operations Support Assistant is an entry-level role that provides day-to-day support in administrative tasks, basic project coordination, and HR/payroll-related functions. This role is ideal for someone who is highly organized, detail-oriented, and eager to learn multiple aspects of office operations.
Daily Reporting
- Compile, prepare, and distribute daily operational and construction progress reports
- Maintain accurate records and logs for ongoing projects
- Track key performance metrics and present data in a clear, organized format
- Assist directors with presentations and summary reports as needed
Procurement Support
- Assist with the sourcing and ordering of materials, equipment, and supplies
- Process and track purchase orders from submission through delivery
- Maintain vendor contact lists and support vendor communication
- Reconcile procurement records and flag discrepancies to management
Project & Operations Tracking
- Monitor project timelines, milestones, and deliverables
- Maintain organized filing systems for contracts, permits, and project documentation
- Update and manage tracking spreadsheets and databases
- Coordinate with field teams to ensure accurate and timely data entry
Human Resources Support
- Assist with new hire onboarding documentation and orientation coordination
- Track employee records, certifications, and training requirements
- Support time and attendance tracking and reporting
- Serve as a point of contact for basic HR inquiries and direct employees to appropriate resources
Executive & Director Support
- Provide day-to-day administrative support to division directors
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Prepare meeting agendas, take minutes, and distribute follow-up action items
- Handle incoming correspondence, phone calls, and emails professionally
Qualifications:
โข High school diploma or equivalent required; associate degree or some college preferred
โข 0โ2 years of experience in an office, administrative, or support role
โข Basic knowledge of Microsoft Office (Word, Excel, Outlook)
โข Willingness to learn HR, payroll, and project processes
โข Strong attention to detail and ability to handle sensitive information discreetly
Preferred Traits:
โข Friendly, helpful attitude with strong communication skills
โข Reliable and punctual with a proactive mindset
โข Comfortable working independently and as part of a team
โข Interest in growing within HR, payroll, or project coordination paths
Required Traits:
โข Organizational Skills
โข High-Level of detail put into all work performed
โข Ability to multi-task in a fast moving environment
โข Efficient daily production of work deliverables