Entry Level Case Manager Jobs in Maine (NOW HIRING)

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Department of Labor

Job Class Code:0723
Grade:20 (Professional/Technical)
Salary: $20.68 - $28.88/Hour

Location of Position: Bangor, Portland, Lewiston, Rockland, Augusta depending on successful candidates

Opening Date: August 13, 2026
Closing Date: August 31, 2026

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Be the first step in someone's pathway to a new career.

The Competitive Skills Scholarship Program (CSSP) helps eligible Maine people access education and training that leads to high-wage, in-demand employment. As a member of the CSSP Intake Team, you will serve as a dedicated case manager responsible for determining program eligibility and helping participants develop individualized career and training plans.

This position combines analytical decision-making with customer-focused career counseling. You will evaluate eligibility under program laws and policies, work directly with applicants to gather required documentation, and guide participants in selecting education and training that aligns with their skills, interests, and Maine's workforce needs.

Successful candidates are skilled at balancing customer service with sound judgment. You will independently evaluate applications, interpret program requirements, and provide career counseling that results in comprehensive employment and training plans. Attention to detail, strong communication skills, and the ability to manage multiple cases are essential.

Representative Tasks:

• Serve as the primary case manager for applicants throughout the CSSP eligibility and enrollment process.
• Review applications and supporting documentation, interpret program statutes, rules, policies, and procedures, and make independent eligibility determinations.
• Communicate with applicants by phone, email, Microsoft Teams, and electronic messaging to explain program requirements, request documentation, answer questions, and communicate eligibility decisions.
• Provide individualized career coaching to help participants identify education and training pathways that align with their interests, skills, experience, and career goals.
• Develop comprehensive employment and training plans, identify barriers to success, and connect participants with appropriate education providers, supportive services, and community resources.
• Maintain accurate, timely, and confidential electronic case records, including case notes, eligibility determinations, correspondence, and other required documentation.
• Monitor caseloads and application timelines to ensure timely processing and compliance with program requirements.
• Collaborate with CareerCenter staff, education and training providers, and community partners to coordinate services and support participant success.
• Utilize electronic case management systems, Microsoft Teams, Outlook, Word, Excel, and other technology platforms to effectively manage cases and deliver customer service.
• Participate in continuous quality improvement efforts to promote consistent application of CSSP policies and enhance program effectiveness.

Knowledges, Skills, and Abilities Required:

• Ability to interpret and apply statutes, regulations, policies, and procedures with consistency and sound judgment.
• Strong career counseling, interviewing, and customer service skills.
• Ability to analyze complex information and make accurate eligibility determinations.
• Excellent organizational skills with the ability to manage multiple cases and competing priorities.
• Strong written and verbal communication skills.
• Experience using electronic case management systems and Microsoft Office applications.
• Ability to build rapport with participants from diverse backgrounds while maintaining professionalism, confidentiality, and impartiality.

The MDOL/Bureau of Employment Services believe our employees should reflect the diversity of the populations we serve, including racial, cultural and ethnic diversity and people with disabilities. We welcome and encourage all applicants with interest in this position and who believe they meet minimum qualifications below.

Minimum Qualifications:(Entry level knowledges, skills, and/or abilities may beacquiredthrough,BUTARENOTLIMITEDTOthe following coursework/training and/or experience.)

Any combination of education and/or work experience thatdemonstratescompetency in:

• Interpersonal Skills:Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively working with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences, effectively communicates and works with coworkers as team members.
• Customer/Quality Skills:Anticipates, monitors, and meets the needs of customers and responds to them in an effective,appropriate manner. Demonstrates commitment toidentifyingcustomers'apparentand underlying needs and continuallyseeksto provide the highest quality service and product to all customers.
• Accountability Skills:Holdsself accountablefor measurable high-quality,timely, and cost-effective results. Determinesobjectivesand sets priorities. Accepts responsibility for own actions and decisions. Accountable to own development including learning necessary job knowledge and associated laws, rules, and policies.Identifiesandparticipatesin learning opportunities.Complies withestablished control systems and rules.
• Planning/Organization Skills:Organizes work, sets priorities, anddeterminesresource requirements;determinesshort- or long-term goals for self and strategies to achieve them. Using flexibility and resiliency skills, appropriately and effectively adjusts work, plans and priorities to changing circumstances. Monitors own progress and evaluates outcomes.

Preference will be given to candidates with:

• Excellent communication and customer service skills.
• Education or work experience in career guidance and planning or related vocational experience.
• Experience in case management.
• Experience using virtual communications platforms such as MS Teams and Zoom.
• Bilingual or multi-lingual skills in English in addition to any of the following languages: Arabic, French, Khmer, Portuguese, Somali, Spanish, and Vietnamese.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.