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Entry Level Administrative Assistant Jobs in Rye, NY

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Entry Level Administrative Assistant information

See Rye, NY salary details

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How much do entry level administrative assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for entry level administrative assistant in Rye, NY is $21.13, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.70 per hour, depending on experience, location, and employer.

What are some typical challenges faced by entry level administrative assistants, and how can they be successfully managed?

Entry level administrative assistants often encounter challenges such as managing competing priorities, adapting to new office technologies, and communicating effectively with team members across different departments. Successfully managing these challenges involves staying organized with digital tools like calendars and task lists, proactively seeking clarification when tasks are unclear, and being open to learning new systems. Building strong relationships with both supervisors and colleagues can also provide valuable support and guidance as you grow in the role.

What is an entry level administrative assistant?

An entry-level administrative assistant attends to many of the primary office-related responsibilities of a company, including secretarial work and minor maintenance of office equipment. You type documents, schedule appointments, book flights and hotels for a traveling executive, and act in a coordination role for other office workers. Your duties also extend to the boardroom where you attend meetings and transcribe summaries of what occurred. Client interaction is another facet of the job. In smaller organizations, you may be the first point of contact a client has with the company when they walk into the office or call.

What is the difference between Entry Level Administrative Assistant vs Administrative Coordinator?

AspectEntry Level Administrative AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require additional certifications or experience
Work EnvironmentOffice settings, supporting daily administrative tasksOffice settings, overseeing administrative projects and team coordination
Employer & Industry UsageCommon in various industries for entry-level support rolesUsed in corporate, healthcare, and educational sectors for coordinating administrative functions
Search & Comparison IntentOften searched by job seekers starting their administrative careersCompared for roles with more responsibility and coordination duties

The main difference between an Entry Level Administrative Assistant and an Administrative Coordinator lies in their responsibilities and experience level. Entry Level Administrative Assistants handle basic support tasks, while Administrative Coordinators oversee more complex administrative projects and team coordination. Both roles typically require similar educational backgrounds, but the Coordinator role often demands more experience and organizational skills.

More about Entry Level Administrative Assistant jobs
What are popular job titles related to Entry Level Administrative Assistant jobs in Rye, NY? For Entry Level Administrative Assistant jobs in Rye, NY, the most frequently searched job titles are:
What job categories do people searching Entry Level Administrative Assistant jobs in Rye, NY look for? The top searched job categories for Entry Level Administrative Assistant jobs in Rye, NY are:
What cities near Rye, NY are hiring for Entry Level Administrative Assistant jobs? Cities near Rye, NY with the most Entry Level Administrative Assistant job openings:
Entry Level Administrative Assistant jobs near you
Infographic showing various Entry Level Administrative Assistant job openings in Rye, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,948 per year, or $21.1 per hour.

Administrative Assistant; Legal

Madison Approach

Valhalla, NY

$21.25/hr

Full-time

Posted 7 days ago

Job description

Legal Assistant
Job Type: Temporary (52-Week Assignment, May 2026 – May 2027)
Pay Rate: $21.25/hour
Location: Hawthorne, NY | On-site (Monday-Friday, 9:00am-5:00pm)

Job Overview
Madison Approach Staffing is recruiting for a Legal Assistant to support the Legal department at our client's healthcare organization. This role provides critical administrative support including contract preparation and tracking, legal document filing, vendor liaison, and database maintenance. The ideal candidate has law firm or legal department experience, advanced MS Word proficiency (redlining/formatting), strong attention to detail, and ability to work independently in a busy legal office environment.
Key Responsibilities
  • Answer and route all incoming telephone calls for legal department
  • Prepare contracts and maintain Excel spreadsheets for contract tracking under attorney supervision
  • Maintain hospital network's contract database software; act as liaison between vendors and attorneys
  • Assist with daily contract execution and maintain contact with internal departments on contract status
  • Prepare legal documents and file for court proceedings as needed
  • Manipulate PDF documents using Adobe Reader and PDF Converter software
  • Prepare letters, memoranda, reports, and summaries for the department
  • Produce and format PowerPoint presentations for meetings
  • Process travel and expense forms for reimbursement
  • Answer routine mail independently and route other correspondence with background material
  • Maintain all attorney files ensuring materials are properly marked and organized
  • Attend capital committee meetings to screen requests requiring legal/purchasing review
  • Prioritize work and manage workflow with strong multi-tasking abilities
Required Skills & Experience
  • Experience: Minimum 2 years providing administrative support, preferably in law firm or legal department
  • Education: High School diploma or equivalent required; Associate or Bachelor's degree preferred
  • MS Word Expertise: Advanced proficiency including complex formatting and document redlining (required)
  • Technology: Proficiency with Outlook, Excel, PowerPoint, Adobe Reader, and PDF software
  • Typing: Minimum 50 words per minute
  • Writing Skills: Proficient grammar and writing skills with strong attention to detail for proofing/editing
  • Independence: Ability to work proactively with little supervision
  • Organization: Ability to manage high-volume workload in busy legal office
  • Discretion: Client-centric approach with ability to handle confidential information
Preferred Skills & Experience
  • Notary certification
  • Healthcare legal department experience
  • Contract management database experience
  • Experience with legal document filing and court procedures


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Company Description

We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential.

We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors.

If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.