We are looking for an Accounts Payable Specialist to join an organization in Milwaukie, Oregon on a contract basis. This opportunity is ideal for someone who brings strong invoice processing experience, careful attention to detail, and the ability to work effectively with vendors and internal teams. The role focuses on maintaining accurate payables activity, supporting month-end tasks, and helping ensure financial records and documentation remain organized and compliant.
Responsibilities:
• Process vendor invoices from receipt through approval, ensuring accurate entry, coding, and routing within the accounts payable workflow.
• Review invoices against purchase orders and receiving records, investigate mismatches, and help resolve issues involving pricing, quantities, or missing documentation.
• Partner with suppliers and cross-functional departments to address payment questions, reconcile account differences, and clear outstanding items promptly.
• Reconcile vendor statements, monitor aging activity, and follow up on open balances to support timely and accurate payments.
• Maintain organized digital records for invoices and related support materials in line with document retention standards.
• Assist with month-end accounts payable activities by supporting cutoff procedures, accrual preparation, and account reconciliations.
• Complete data entry, spreadsheet analysis, and documentation requests to support reporting needs and audit reviews.
• Follow internal control standards, approval policies, and segregation-of-duties requirements while escalating unusual transactions when needed.
• Experience working in accounts payable with hands-on responsibility for invoice entry, coding, and payment support.
• Knowledge of invoice matching procedures, including two-way and three-way matching.
• Ability to research discrepancies and communicate effectively with vendors and internal stakeholders to resolve issues.
• Proficiency with spreadsheet work and accurate data entry in support of reconciliations and reporting.
• Familiarity with payment processing activities such as ACH transactions and check runs.
• Experience using ERP or accounting systems, including Microsoft Dynamics 365 (D365), is preferred.
• Strong organizational skills with the ability to manage documentation accurately in a deadline-driven environment.