Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.
Location
Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.
Job Summary
The Administrative Assistant provides clerical and operational support to the Athletics Department by assisting with office operations, customer service, document management, and administrative tasks. This position helps ensure the efficient daily operation of the department while maintaining a professional environment for student-athletes, staff, and visitors.
Sponsorship is not available for this position.
Responsibilities
- Greet and assist visitors, student-athletes, and departmental staff in a professional manner.
- Answer phones, respond to inquiries, and direct calls appropriately.
- Assist with filing, copying, scanning, data entry, and maintaining department records.
- Prepare, organize, and distribute departmental documents, correspondence, and materials.
- Assist with scheduling meetings, maintaining calendars, and supporting special projects.
- Maintain an organized office environment and assist with the inventory of office supplies.
- Provide administrative support for departmental events, meetings, and game-day operations as needed.
- Perform other duties as assigned by the Athletics administration.
Required Qualifications
- Strong organizational, communication, and time-management skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Ability to maintain confidentiality and exercise sound judgment.
- Excellent customer service and interpersonal skills.
- Dependable, punctual, and detail-oriented.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Professional appearance and positive attitude.
- Ability to work evenings and weekends as needed for special events.
Preferred Qualifications
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Required Documents to Attach
- Cover letter.
- Resume.
- A list of at least 3 professional references with their contact information.
Contact Information
For more information or questions about a job posting, please contact the Office of Human Recourses at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at sscsupport@ssc.usg.edu.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Institutional Values
Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.
Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.
Community
We strive to build community and value a good mindset.
Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.
Learning
We cultivate a practice of global pedagogies in a learning environment.
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.
Certain positions may also require the selected candidate to submit to or have:
* a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
* a motor vehicle report for positions that require driving an Albany State University vehicle
* a successful pre-employment drug test
Equal Employment Opportunity
Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Albany State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.
