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District Office Administrator (Office Administrative Support)
EFCO is looking for an exceptionally bright, multitasking, and self-motivated administrator to support the Los Angeles District office.
Why EFCO?
At EFCO, we uphold the core values of Quality, Integrity, Innovation, and Super Service, shaping how we work and serve our customers. We are a global leader in concrete formwork and shoring solutions, with nearly a century of experience supporting major construction projects worldwide. Joining EFCO means becoming part of a company that values leadership, strategic thinking, and continuous growth.
EFCO Culture & Safety Statement
Act with Integrity by demonstrating honesty, responsibility, trustworthiness, and respect in all actions. Strive for Quality through continuous improvement and data-driven decision-making. Embrace Innovation by being self-aware, collaborative, and curious. Deliver Super Service by creating value and consistently exceeding customer expectations.
At EFCO, the health and safety of our team members, visitors, and contractors is an overriding priority and EFCO is committed to promoting a safe and healthy work environment by requiring all team members to participate in environmental, safety, and health program activities. This includes always wearing required personal protective equipment; participating in safety training; engaging in and supporting safety activities including reporting hazards, unsafe work practices & near misses, incidents involving property damage, and any / all injuries - no matter how minor - immediately to their supervisor or manager.
Your Role
In this role, you are a jack of all trades! The Office Administrator performs administrative functions critical to the district office running efficiently. You will partner with Team Members across departments to handle administrative tasks. As the gatekeeper and extension of our district office, you'll be at the center of team activity, playing a pivotal role in driving efficiency and cohesion across all levels and departments of the company.
Key Responsibilities:

• Data Entry with additional support functions to ensure important information is communicated with internal Departments and external Customers
• Account Collections, contacting customers regarding past due balances and ensuring payments are being received within payment terms
• Updating project information and following up on time sensitive issues
• Track pertinent information in Excel Spreadsheets
• Submit credit and refund requests
• Submit weekly payables
• Communicating directly with our corporate office and cascading information to Team Members
• Prepare professional business communication documents, letters, and emails
• Using problem-solving abilities to adjust or prioritize tasks on last-minute changes
• Handle new tasks and responsibilities as needed during downtime, autonomously provide solutions and assistance, and handle novel issues
• Assist with team activities, events, or travel arrangements (team meetings, social events)
• General administrative duties, distributing and sending mail, maintaining office equipment, contacting vendors, ordering and keeping inventory of office supplies

Qualifications:

• High School Diploma, GED or equivalent certification
• At least 2 years of administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, Teams)
• Excellent Numeric and Alpha skills
• Excellent Written and Verbal communications
• Excellent Organizational skills
• Experience using Salesforce a plus

Benefits

• Medical, Dental, and vision insurance
• FSA / HSA
• Life and AD&D Insurance
• 401k
• PTO
• 10 Paid Holidays

EFCO is an Equal Opportunity Employer. Qualified applicants for employment will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Light: Exerting up to 20 lbs of force occasionally and/or up to 10 lbs. force frequently and/or a negligible amount of force constantly. Even when weight lifted is negligible, a job is rated light when:
1) it involves walking or standing to a significant degree;
2) it requires sitting most of the time but involves pushing and/or pulling of arm or leg controls; 3) it involves working at a production rate that requires constant pushing or pulling of materials.
To ensure a safe work environment while meeting the physical demands of the job you must be able to perform the following physical and mental tasks with or with or without a reasonable accommodation:
Balancing - maintaining equilibrium when walking, climbing, crouching, etc.
Repetitive Motions - Substantial movements (motions) of the wrists, hands, and/or fingers.
Stooping - bending at the waist
Sitting/Standing - must be able to sit or stand as required for extended periods of time.
Lifting motions or lifting objects up to 20 lbs. ( this is an arbitrary number without an official analysis)
Walking
Climbing - ascending or descending ladders, stairs, scaffolding, ramps, poles etc.
Hearing
Talking
Capacity to think, concentrate and focus for long periods of time
Ability to read complex documents in the English language
Capacity to reason and make sound decisions
Ability to write complex documents in the English language
Capacity to express thoughts orally
Expertise in:
Ability to regularly perform all job functions at company office or designated worksite
Ability to withstand environmental conditions such as extreme heat or cold, grass, wind, sand, fumes, odors, gases, noises. Etc.
The position is currently classified as on- site.
The company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior leadership, at any time during the employee's employment term, at the sole discretion of management.