Educational Textbook Jobs in Virginia (NOW HIRING)

Salary: $41,384.16 - $62,000.00 Annually
Location : Central Services, Ashland, VA
Job Type: Full Time
Job Number: 04091
Department: Instructional Leadership
Opening Date: 07/28/2026
Closing Date: 8/5/2026 11:59 PM Eastern
Description
General Responsibilities:
Manages the daily administrative needs of the Department of Curriculum and Instruction. Coordinates and oversees division-wide textbook acquisition and maintenance. Provides considerable technical accounting and other tasks to support the fiscal management of local funds including advanced studies and textbook budgets. Performs professional and administrative tasks requiring thorough knowledge of departmental operations and functions. Responsible for planning and organizing the administrative and clerical functions of the department including assigned division-coordinated programs, projects, and professional learning offerings.
Essential Duties:
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Supports the work of the Director and Department of Curriculum and Instruction;
• Collaborates with other departments in Central Office;
• Acts independently on administrative matters within established policies and procedures;
• Collects and analyzes data for preparation and approval of the department budget;
• Is responsible for department's purchasing, accounts payable, records management, and textbook budget management;
• Adheres to established procedures pertaining to documentation and compliance for fiscal management of department accounts;
• Maintains expenditures and budget spreadsheets for each content area specialist;
• Prepares and maintains record keeping for inventory and supply requisition;
• Generates and processes all purchases, shipping, and deliveries in compliance with county procedures;
• Reconciles monthly department payroll reports;
• Assist staff with annual division programs such as Ed Expo, Festival of Arts & Sciences, and Reading Olympics;
• Coordinates facility use of the Center for Professional Learning;
• Serves as the Division Textbook Coordinator:
  
  • Coordinates textbook adoptions with curriculum specialists and textbook representatives, including ordering, tracking, inventorying, and disposing of materials out of adoption;
  • Hires and oversees the daily work and compensation of summer textbook delivery and maintenance crew
  • Supports school textbook coordinators in obtaining needed materials, organizing summer textbook delivery and repair efforts, and engaging in annual textbook audits
• Serves as a communication liaison with schools;
• Develops department informational materials and reports; proofreads a variety of materials after content approval;
• Maintains the Curriculum and Instruction and textbook sections of the HCPS website;
• Secures transportation and pays drivers for division-supported trips (ex. Ag Day, MWEE, etc.);
• Maintains travel records and reimbursements for staff who travel to more than one location in a school day;
• Contracts and payments with vendors for a variety of school services (ex. piano tuning, microscope repair, kiln repair, etc.);
• Performs other duties as assigned.

Qualifications: KSA's, Education
Knowledge, Skills and Abilities:
Advanced knowledge of principles and practices of accounting and mathematical calculations. Ability to develop, prepare and manage budgets, and spreadsheets. Knowledge and skill in working with accounts payable, accounts receivable, purchasing, shipping and deliveries, and preparing and processing journal entries and budget transfers. Ability to prioritize work schedules, exercise independent judgment in performance of duties, recognize potential problems and recommend appropriate solutions. Exceptional interpersonal skills to maintain positive working relationships. Considerable knowledge of the operations, practices and techniques of school division. Ability to work under pressure and make decisions in accordance with laws, ordinances, regulations, and established procedures. Effective written and oral communication and public relations skills. Excellent general office management.
Education and Experience:
Required: High school diploma. Junior college or business school training in secretarial skills, computer operation, bookkeeping and finance. Three years of secretarial experience and comprehensive experience in using word processor.
Preferred: Comprehensive experience setting up budgetary records and database system using a computer preferred.
Proficiency in the Google Workspace Suite (including Docs, Sheets, Slides, Forms, and Drive) and Microsoft Office applications including: Word, Excel, Publisher, and Adobe Acrobat.
A comparable amount of training and experience may be substituted for the minimum qualifications
Terms of Employment
Terms of Employment:
Location: Central Office
Work Schedule:12 Months, 261 Days, 8 Hours
Paygrade: 11
Salary Scale: Uniform
FLSA Status: Non-Exempt
Physical requirements and Disclaimer
Physical Conditions:
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, a personal computer, calculator, copier, and fax machine. May need the ability for a wide range of motion to include climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting approximately 30 lbs, grasping and manipulating. May involve repetitive motions and long periods of sitting at a desk or computer.
Please visit https://hcps.us/departments/human_resources/benefits___compensation for more information on our competitive benefits package. If you have further questions about your benefit status, please contact your recruiter.
The Hanover County School Board does not unlawfully discriminate on the basis of age, sex, race, color, religion, disability or national origin in its employment practices or educational programs and activities. The Director for Special Education is designated as coordinator for non-discrimination for access to and implementation of programs under Section 504 and the Americans with Disabilities Act. The Assistant Superintendent of Human Resources is designated as coordinator for non-discrimination regarding personnel matters under Section 504 and the Americans with Disabilities Act. To contact Hanover County Public Schools by phone, you may call (804) 365-4500.