Educational Program Assistant Jobs in Huntsville, AL

The Director of Graduate Medical Education is responsible for maintaining oversight of the accreditation process for each individual specialty program as well as the institutional accreditation for programs in their specific hospital. In addition to accreditation matters, the role exists to direct the administrative operations and maintain appropriate oversight and daily management of all medical education programs. 

Program compliance with accrediting and regulatory agencies is critical to the success of the program(s). The Director of GME will make formal recommendations for improvement based on accreditation requirements for both the institutional and program accreditation. The Director of GME will assist and guide initiatives as directed by the designated institutional official or division/corporate leadership.

The Director of GME may support either a single hospital campus or several campuses. At the local campus level, the Director of GME is responsible for creating and maintaining appropriate business relationships with various service lines and C-Suite personnel to educate and promote GME-related timelines and events. Items such as budgetary matters, GME staffing, and space planning should be regularly visited topics of conversation with C-Suite leaders.

Readiness, Accreditation, and Program Development

• Supports and monitors all resident activities via the program directors and program coordinators
• Facilitate ongoing readiness for the Accreditation Council for Graduate Medical Education (ACGME) Annual Institutional Review by assisting in the submission of executive summaries that include action plans for oversight of and performance monitoring procedures for underperforming programs
• Assist the designated institutional official in all correspondence with ACGME at the institutional and program levels
• Oversight of resident work hours, resident supervision, and evaluation process that meets ACGME requirements
• Track residency program citations and program action plans to address ACGME citations
• Responsible for annual institutional WebADS program update to ACGME
• Facilitation of program letters of agreement for learners. Oversight of inter-institutional affiliation agreements
• Quarterly audits (internal program review) through the resident management suite (New Innovations) of each specialty area as designated by the division or corporate leadership and/or program directors
• Development of mechanisms to ensure appropriate teaching of ACGME competencies
• Liaison between programs and division GME leadership
• Assist hospitals with the creation of new programs through the application building process which may include serving as the initial program support during the application and accreditation phase
• Facilitating onboarding and off boarding and necessary training and orientation logistics for residents/fellows and GME staff. Work closely with HR to coordinate facility orientation for incoming trainees. Supervision of GME program administrative staff

Management Responsibilities

• The position will work closely with the GME corporate leaders and collaboratively with the designated institutional official and C-Suite of the facility.
• Responsible for managing GME physician agreements with facility and division leadership
• Assist hospital to ensure a smooth transition for program directors, associate program directors, and core faculty into employment by CW and HH
• Develop and manage operating and capital budgets for related programs, collaborating with division GME leadership and facility CFO
• Supervise the daily activities of the program coordinators to ensure institutional program guidelines are satisfied
• Responsible for performance appraisals (done in coordination with the program director), discipline, scheduling and any supervisory related duties. Perform all needed evaluations for program coordinators. While coordinators will support their individual program director(s), it is expected that the ADME serves as their supervisor for many HR and other systems responsibilities. Provide formal feedback to program coordinators. Identify and development opportunities and provide development training sessions on New Innovations essentials, leadership essentials, annual program evaluations, and other compliance areas as they pertain to residency
• Assist in managing residents in coordination with the program director (Lawson, Kronos, etc.). Identify opportunities for education in healthcare setting to ensure compliance with hospital and ACGME regulations
• Assist program directors with resident remediation and referrals to the employee assistance program (EAP) and/or other external assistance programs as necessary

Program Leadership

• Work in conjunction with GME leadership team to create or update affiliation agreements, aggregate agreements, assist program directors with departmental program letters of agreement between multiple institutions/departments, and also addresses legal and financial responsibilities related to residents, rotators, and medical students
• Identify financial support needed to maintain residency programs according to institutional requirements set forth by the ACGME
• Create/Streamline efficient pathways for entrance into the organization and for external resident rotators to acquire education training in the organization's computer system
• Participate in strategic planning for the programs and hospital
• Assist with policy development
• Maintain documents relative to GMEC meetings and accreditation, and any sub-committees that may evolve

EDUCATION & EXPERIENCE:

• Required: Bachelor's degree from an accredited college or university and 3 years' experience in a graduate medical education or healthcare medical education setting. Equivalent work experience in GME may substitute degree requirement.
• Preferred: Master's degree from an accredited college or university and 3 years' experience in a graduate medical education setting.
• Minimum of 3 years of graduate medical education experience or an equivalent combination of experience and education is required. Management experience is preferred.