Educational Program Assistant Jobs in Decatur, GA

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Job Description:

The Program Consultant II will play a critical role in supporting the administration of the Promise Scholarship Program. Under general supervision the Program Consultant II plans, coordinates, and evaluates functional programs, including program management and performance assessments. Additionally, this position will organize key aspects of communication, application processing, vendor engagement, and operational support to ensure program effectiveness and alignment with established goals and guidelines. The ideal candidate is detail-oriented, an excellent communicator, and experienced in educational program coordination or scholarship administration.

Key Responsibilities

Program Communications

• Maintain the communications plan including templates, key dates, and distribution channels.
• Coordinate with the appropriate approving authorities all outgoing communications related to the Promise Scholarship Program.
• Ensure timely and accurate dissemination of information to the necessary parties.
• Update the program website regularly to reflect accurate program information, deadlines, and FAQs.
• Create and schedule social media content in coordination with the communications team to boost program visibility and engagement.

Application & Program Operations

• Conduct provider operations reviews to verify alignment with scholarship guidelines and policies.
• Review and process student applications, including updates and changes as needed.
• Review and evaluate private school applications for program eligibility and compliance.
• Coordinate for approvals the vendor and supplier educational submissions that align with the program criteria.
• Communicate with providers and suppliers the program policies, procedures, and changes.

Data Analysis

• Develop and implement policies, procedures, and processes to support effective operations.
• Conduct research and analyze program operational data to identify trends, variances, and opportunities for improvement.
• Use data insights to support decision-making and enhance program effectiveness.
• Collaborate with internal teams and external partners to address program needs.
• Exercise independent judgment in managing assignments and supporting projects, grants, and implementation efforts.

Administrative Support

• Maintain a structured and organized file system for all program documents and correspondence.
• Record and distribute meeting minutes for internal and stakeholder meetings.
• Assist with tracking program milestones, reporting metrics, and recommending process improvements.
• Assists in developing and understanding the department's budgetary needs.
• Coordinate information and data requests from external entities.
• Analyze complex and comprehensive research material related to the program.
• Respond to telephone inquiries from external entities.
• Prepare reports as directed.
• Maintain and update project plans and status updates on program deliverables.

Qualifications

Required

• High school diploma/GED and one (1) year of experience required or any other combination of education and professional experience that provides the requisite knowledge, skills, and abilities to successfully perform the job.
• Strong written and verbal communication skills.
• Experience with digital communication tools and social media platforms.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to manage multiple priorities independently.

Preferred

• Bachelor's degree in education, Public Administration, Communications, or a related field.
• Minimum of 2-3 years of experience in program coordination, scholarship administration, or educational services.
• Experience working with scholarship management systems or platforms such as Odyssey.
• Knowledge of private and public school systems.

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.