Economic Development Jobs in Delaware (NOW HIRING)

Introduction

Start your Career at DOS!\r\n\r\nThe Department of State's (DOS) responsibilities are found in virtually every aspect of state government: economic development, finance, transportation, housing, education, culture and quality-of-life issues. Our mission at DOS range from preserving Delaware's historical sites and collections, to supporting small businesses and entrepreneurs, to serving consumers, public employees and veterans.\r\nDOS offer numerous career opportunities and is dedicated to attracting and retaining highly talented individuals who are ready to make a difference in state government.\r\nFor more information, please visit our websitetoday!\r\n

Summary Statement

The ideal candidate serves as the central point of contact\r\nfor coordinating and managing onboarding activities across multiple\r\ndepartments. This role partners with Human Resources, Facilities, Security, and\r\ndepartmental leadership to facilitate orientation, coordinate access and\r\nequipment requests, monitor onboarding timelines, and ensure all required\r\ndocumentation, and compliance requirements are completed accurately and on\r\nschedule. The position also provides high-level administrative support through meeting\r\ncoordination, records management, communication development, and process\r\noversight. In addition, the Senior Administrative Specialist analyzes\r\nonboarding workflows, maintains employee and onboarding databases, generates\r\nreports, and identifies opportunities to improve operational efficiency. The\r\nrole ensures compliance with organizational policies, federal and state\r\nregulations, and confidentiality standards while serving as a trusted resource\r\nfor managers and staff.\r\n

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.\r\n\r\n\r\n Serves as a liaison with internal and external contacts, customers, clients, and/or the public to coordinate various activities, respond to inquiries, and provide guidance and consultation on administrative matters.\r\n \r\n Creates formatted documents, generates and shares presentations, manages schedules, develops and manages spreadsheets, assists in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.\r\n \r\n Delivers excellent customer service in-person, electronically, or by written communication.\r\n \r\n Applies and explains agency services, laws, rules, regulations, standards, policies, and procedures.\r\n \r\n Creates and maintains a variety of record-keeping systems or logs to file, track, and retrieve documents or other information and ensures records are maintained in compliance with retention schedules.\r\n \r\n Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking and dashboard maintenance, or performing related support work.\r\n \r\n Reviews, processes, and evaluates information for completeness, accuracy, and conformity with applicable laws, rules, and regulations. Resolves discrepancies, deficiencies in information, or other issues.\r\n \r\n Drafts, manages, and distributes communications and other materials for public and/or internal use.\r\n \r\n Coordinates administrative elements of projects including tracking timelines, scheduling, documenting progress, and facilitating communication between team members.\r\n \r\n Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.\r\n \r\n Orders and maintains office supplies and equipment.\r\n \r\n Plans and coordinates meetings, hearings, or conferences and makes travel arrangements.\r\n \r\n May approve or recommend approval/denial of requests/information within established standards and guidelines.\r\n \r\n Performs other related duties as required.\r\n\r\n

Job Requirements

JOB REQUIREMENTS for Senior Administrative Specialist\r\nApplicants must have education, training and/or experience demonstrating competence in each of the following areas:\r\n\r\n\r\n One year of experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations.\r\n One year of experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.\r\n One year of experience in collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents.\r\n Six months' experience in providing guidance and consultation to management, customers, and others on administrative matters.\r\n\r\n

Additional Posting Information

This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits.\r\n

Conditions of Hire

Applicants must be legally authorized to work in the United\r\nStates. The State of Delaware Executive Branch participates in the Federal\r\nE-Verify system where the State will provide the federal government with each\r\nnew hires Form I-9 information to confirm that you are authorized to work in\r\nthe U.S. For more information refer to ourjob\r\nseeker resources.\r\nPre-employment Drug Testing: Upon a conditional offer,\r\nyou must undergo pre-employment drug testing as part of the hiring process.\r\nCriminal background check:A satisfactory\r\ncriminal background check is required as a condition of hire. The\r\nrecruiting agency may require the applicant to pay for the criminal background\r\ncheck as part of the conditional offer of hire.\r\nAll new hires are required to report to the Statewide New\r\nEmployee Orientation (SNEO) on their first day of employment. Sessions are held\r\nat designated locations in Kent or New Castle County.\r\n

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.\r\n\r\nOnce you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the "My Applications" tab atStateJobs.Delaware.gov.\r\n

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.\r\nIndividuals who use TDD may request auxiliary aid or service by calling (800) 232-5470 or by visitingdelawarerelay.com.\r\nIf you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call (302) 739-5458 or email jobs@delaware.gov.\r\nThe State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.\r\n