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Documentation Assistant Jobs in Rosharon, TX (NOW HIRING)

Audubon Companies

Site Document Controls

Houston, TX · On-site

Maintain quality records including inspection reports, test reports, NCRs, and turnover documentation. * Assist QC team with tracking and compiling mechanical completion and turnover packages.

Alphabe Insight Inc

Sales Assistant

Houston, TX · On-site

$57K - $61K/yr

Maintain and organize client information and sales documentation. * Assist with proposal preparation, follow-ups, and sales reports. * Coordinate meetings, calls, and presentations for clients and ...

Limitless East Marketing

Sales Assistant

Houston, TX · On-site

$57K - $61K/yr

Maintain and organize client information and sales documentation. * Assist with proposal preparation, follow-ups, and sales reports. * Coordinate meetings, calls, and presentations for clients and ...

Percheron LLC

Document Specialist

Houston, TX · On-site

Verify payment calculations. * Assist Project Manager with special projects as needed. * Produce ... Submit documents for recording to county recorder or clerk offices as dictated by project ...

Percheron LLC

Document Specialist

Houston, TX

Verify payment calculations. * Assist Project Manager with special projects as needed. * Produce ... Submit documents for recording to county recorder or clerk offices as dictated by project ...

Percheron LLC

Document Specialist

Houston, TX

Verify payment calculations. * Assist Project Manager with special projects as needed. * Produce ... Submit documents for recording to county recorder or clerk offices as dictated by project ...

Percheron LLC

Document Specialist

Houston, TX

Verify payment calculations. * Assist Project Manager with special projects as needed. * Produce ... Submit documents for recording to county recorder or clerk offices as dictated by project ...

TRC Companies, Inc.

Document Specialist

Houston, TX · On-site

$27 - $35/hr

... * Assist in landowner mail outs and tracks registered and certified mail receipts. * Records ... documentation to office file and sends all required instruments for recording. * Reviews tract ...

Gallant

Assistant Project Manager

Houston, TX · On-site

Drive, project number, Plan Grid accounts/content, project directories, document templates and ... project documentation. * Assist Project Manager in Subcontractor change order pricing and ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.
What job categories do people searching Documentation Assistant jobs in Rosharon, TX look for? The top searched job categories for Documentation Assistant jobs in Rosharon, TX are:
What cities near Rosharon, TX are hiring for Documentation Assistant jobs? Cities near Rosharon, TX with the most Documentation Assistant job openings:
Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Rosharon, TX as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 4% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Site Document Controls

Audubon Companies

Houston, TX • On-site

Full-time

Re-posted 7 days ago

Job description

Audubon is currently seeking a Site Document Control to join our team in our Off Site Office. The Site Document Control assist in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents. Updates and maintains project document control record keeping system. Works under direct supervision and/or receives detailed written or verbal instructions to perform standardized tasks.

PRIMARY RESPONSIBILITIES:

  • Maintain the project Document Control System (DCS) in accordance with project procedures.
  • Receive, log, track, and distribute project documents including drawings, specifications, RFIs, submittals, procedures, and vendor data.
  • Ensure only current, approved revisions of documents are available for construction use.
  • Control issuance and transmittal of documents to subcontractors, vendors, and client representatives.
  • Track drawing revisions and ensure superseded drawings are removed from active circulation.
  • Maintain accurate logs and drawing registers.
  • Coordinate with Engineering to ensure timely processing of IFC, as-built, and redline drawings.
  • Support compilation and verification of as-built documentation.
  • Maintain quality records including inspection reports, test reports, NCRs, and turnover documentation.
  • Assist QC team with tracking and compiling mechanical completion and turnover packages.
  • Ensure document traceability aligns with project quality requirements.
  • Generate document status reports, overdue reports, and tracking logs as required.
  • Support audits (internal, client, or third-party) by providing accurate document records.
  • Ensure compliance with client document control standards and project execution plans.
  • Serve as primary point of contact for site document management.
  • Coordinate with home office document control and project teams to ensure alignment.
  • Support training of field personnel on document access and control procedures.

Health, Safety, and Environmental Responsibilities:

  • All employees are responsible for supporting Audubon Companies' Health, Safety, and Environmental (HSE) policies and procedures. This includes:
  • Performing duties in a manner that protects personal and team health and safety
  • Participating in required HSE training, meetings, and reporting activities
  • Identifying and reporting hazards, near misses, and unsafe conditions
  • Following safe work practices and complying with applicable regulatory requirements

EXPERIENCE AND SKILL REQUIREMENTS:

  • 3+ years of document control experience in industrial construction, EPC, or capital projects.
  • Experience with document management systems (e.g., Aconex, Procore, SharePoint, SmartPlant, EDMS, or similar).
  • Strong understanding of revision control and document lifecycle processes.
  • High attention to detail and organizational skills.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Ability to manage multiple priorities in a fast-paced site environment.
  • Oral and written communication skills with good vocabulary, good grammar and the ability to compose routine written communications.

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