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Documentation Assistant Jobs in Wisconsin (NOW HIRING)

Gehl Foods LLC

Documentation Coordinator

Germantown, WI · On-site

$25 - $29/hr

Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks * Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date * Maintain version control ...

715 VITALITY LTD

Medical Assistant

Eau Claire, WI

$20 - $25/hr

Record patient vitals and maintain accurate EMR documentation * Assist providers with men's health and wellness procedures (training provided) * Perform shockwave treatments * Manage lab operations ...

715 VITALITY LTD

Medical Assistant

Eau Claire, WI

$20 - $25/hr

Record patient vitals and maintain accurate EMR documentation * Assist providers with men's health and wellness procedures (training provided) * Perform shockwave treatments * Manage lab operations ...

Outlook group

Press Assistant - 2nd or 3rd shift

Neenah, WI · On-site

$17 - $22.50/hr

Follow work instructions and safety procedures * Assist with quality tracking and documentation * Assist with rework as needed Qualifications * Strong attention to detail * Ability to lift up to 40 ...

The Salvation Army

Program Assistant

Milwaukee, WI

$12.50 - $18/hr

Respond to incidents and complete required reports and documentation * Assist with beneficiary orientation, guidance, and general support * Lead house meetings and communicate program expectations ...

phillips

Warehouse Assistant

Milwaukee, WI

$19/hr

Maintain accurate records, reports, and documentation. * Assist leadership with administrative projects and operational reporting. QualificationsRequired * High school diploma or GED. * Basic ...

Hanson Dodge

Media Assistant

Milwaukee, WI

Support the development and maintenance of media plans, flowcharts, budget trackers, timelines, and campaign documentation. * Assist with campaign setup, ad specification gathering, trafficking ...

Hanson Dodge

Media Assistant

Milwaukee, WI · On-site

Support the development and maintenance of media plans, flowcharts, budget trackers, timelines, and campaign documentation. * Assist with campaign setup, ad specification gathering, trafficking ...

Wiser LLC

Be Seen First

Office Secretary

Madison, WI · On-site

$15 - $25/day

Provide paralegal support, including managing legal contracts and documentation * Assist with business start-up and product development activities * Handle correspondence and communications with ...

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Documentation Assistant information

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience can earn the highest salaries, often exceeding $70,000 annually. Positions requiring advanced technical skills, industry knowledge, or certification tend to offer higher compensation.

What are Documentation Assistants?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What is the job description of a documentation job?

A documentation assistant is responsible for creating, editing, and maintaining clear and accurate technical documents, manuals, and reports. They often use tools like Microsoft Word or Adobe Acrobat and may collaborate with technical teams to ensure information accuracy and consistency. Attention to detail and strong writing skills are essential for this role.

How much do document specialists make in the US?

Document specialists in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced professionals with specialized skills or certifications can earn higher wages. Salaries can also vary based on the complexity of documentation tasks and the work environment.

What does a documentation assistant do?

A documentation assistant is responsible for organizing, maintaining, and updating company records, manuals, and reports. They often use tools like Microsoft Office or document management systems and ensure that documentation is accurate and accessible for team use. Attention to detail and good organizational skills are essential for this role.

What are some common challenges Documentation Assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a Documentation Assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.
What are the most commonly searched types of Documentation jobs in Wisconsin? The most popular types of Documentation jobs in Wisconsin are:
What are popular job titles related to Documentation Assistant jobs in Wisconsin? For Documentation Assistant jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Documentation Assistant jobs in Wisconsin look for? The top searched job categories for Documentation Assistant jobs in Wisconsin are:
What cities in Wisconsin are hiring for Documentation Assistant jobs? Cities in Wisconsin with the most Documentation Assistant job openings:
Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Wisconsin as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 2% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Documentation Coordinator

Gehl Foods LLC

Germantown, WI • On-site

$25 - $29/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Job description

Description:

Now Hiring: Documentation Coordinator
Shift/Schedule: Mon - Fri | 1st Shift | 8:00AM - 5:00PM
Pay: Base = $25/hour (+ based on experience)


Why join our team?

  • Need cash before payday? We’ve got you covered with on demand pay
  • Quarterly bonuses (based on team achievement and up to 6% of wages)
  • Full benefits package – medical, dental, vision & 401(k) match
  • Generous PTO & holidays
  • Growth opportunities to expand skillsets and enhance career
  • Amazing team & culture focused on: Communication | Community Involvement | Wellness | Employee Activities

Other Benefits & Programs We Offer:

  • Full-time & stable hours – no seasonal cuts!
  • Referral bonus program
  • Tuition reimbursement
  • HSA Medical plan option with annual company contribution
  • Perks at Work – discounts on shopping, travel & more
  • Proven continued business growth for future opportunities

What You’ll Do

  • Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms
  • Review documents for completeness and accuracy using established checklists and SOPs
  • Maintain clean, organized files across SharePoint, TraceGains, and internal systems
  • Monitor incoming documentation and route items through FSQ workflows
  • Track outstanding requests and follow up with suppliers when information is missing
  • Support routine documentation tasks for new materials, changes, and supplier onboarding
  • Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks
  • Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date
  • Maintain version control and ensure documents match current standards
  • Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed
  • Communicate clearly and professionally with suppliers regarding requirements and corrections
  • Enter and validate metadata in documentation systems
  • Help troubleshoot simple file issues (permissions, naming, formatting)
  • Support consistency and organization across shared FSQ folders
Requirements:

What You’ll Need

  • High school diploma required; associate’s or bachelor’s degree in a related field (FSQ, science, supply chain, business) preferred but not required
  • Strong attention to detail and comfort working with documents and data
  • Good communication skills and ability to work with internal teams and suppliers
  • Basic proficiency with Microsoft Office; experience with SharePoint or documentation systems is a plus but training will be provided
  • Ability to stay organized and manage multiple small tasks throughout the day