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Documentation Assistant Jobs in Wisconsin (NOW HIRING)

Desert-Aire LLC

WI · On-site

$57.31/hr

Maintain bills of material (BOMs), engineering files, and manufacturing documentation. * Assist with revisions to product documentation based on engineering and production feedback. * Process ...

Gehl Foods LLC

Documentation Coordinator

Germantown, WI · On-site

$25 - $29/hr

Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks * Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date * Maintain version control ...

Gehl Foods LLC

Documentation Coordinator

Germantown, WI · On-site

$25 - $29/hr

Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks * Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date * Maintain version control ...

Mead & Hunt

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

Review and edit documents produced by department staff for consistency with company guidelines ... Coordinate office operations with building management * Assist in scheduling lodging and meal ...

The Salvation Army

Program Assistant

Milwaukee, WI · On-site

$12.50 - $18/hr

Respond to incidents and complete required reports and documentation * Assist with beneficiary orientation, guidance, and general support * Lead house meetings and communicate program expectations ...

Salvation Army

Program Assistant

Milwaukee, WI · On-site

$12.50 - $18/hr

Respond to incidents and complete required reports and documentation * Assist with beneficiary orientation, guidance, and general support * Lead house meetings and communicate program expectations ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What skills do you need to be a documentation assistant?

A documentation assistant needs strong written and verbal communication skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Familiarity with document management systems and basic knowledge of formatting and editing are also important for creating clear, organized documentation.

What are the most commonly searched types of Documentation jobs in Wisconsin?

The most popular types of Documentation jobs in Wisconsin are:

What are popular job titles related to Documentation Assistant jobs in Wisconsin?

For Documentation Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Documentation Assistant jobs in Wisconsin look for?

The top searched job categories for Documentation Assistant jobs in Wisconsin are:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 20% Part Time, 3% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Engineering Documentation Coordinator

WI • On-site

Desert-Aire LLC
See more jobs at Desert-Aire LLCexternal

$57.31/hr

Other

Medical, Vision, Life, Retirement

Posted 6 days ago

Job description

  • Create and update engineering documentation and technical drawings using SolidWorks.
  • Maintain bills of material (BOMs), engineering files, and manufacturing documentation.
  • Assist with revisions to product documentation based on engineering and production feedback.
  • Process engineering documentation changes and maintain accurate records.
  • Generate and maintain ERP data to support manufacturing accuracy.
  • Coordinate documentation releases with Engineering, Production, and Planning teams.
  • Organize engineering files and maintain project tracking information.
  • Support production by researching documentation questions and assisting with updates.
  • Participate in document reviews to ensure accuracy and consistency.
What We’re Looking For
  • Associate’s degree in Engineering Technology, CAD Technology, Mechanical Design, or a related field, or equivalent experience.
  • Experience with CAD software (SolidWorks preferred; training available for the right candidate).
  • Strong mechanical aptitude and willingness to learn refrigeration systems and manufacturing processes.
  • Experience creating or updating technical drawings is a plus.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Experience with ERP systems and Microsoft Office is preferred.
  • Ability to communicate effectively with Engineering, Production, and Operations teams.
  • A detail-oriented mindset and a passion for keeping information organized and accurate.
Why Join Us?
  • As a growing manufacturer of industrial dehumidification equipment, we rely on accurate engineering documentation to build quality products. In this role, you’ll work alongside experienced engineers and manufacturing professionals while developing valuable skills in CAD, engineering documentation, and manufacturing systems. If you’re organized, eager to learn, and enjoy supporting a collaborative team, we’d love to hear from you.
  • Ready to put your organizational skills and technical aptitude to work?
Pay:

$20.00 – $26.00 per hour

  • 401(k)
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Vision insurance
Work Location:

In person, Germantown, WI

Our network of independent representatives are fully trained on Desert Aire’s dehumidification and DOAS solutions and can assist you in designing and sizing your engineered solutions.

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