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Document Services Manager Jobs in Florida (NOW HIRING)

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Shelter Housing Services Manager

Orlando, FL · On-site

$60 - $80/hr

Supervise staff caseloads to ensure active engagement, timely documentation and housing progression ... services, shelter operations, housing programs, case management, or related human services ...

Encompass Health

Nutrition Services Manager

Lutz, FL · On-site

Nutrition Services Manager Career Opportunity Appreciated for your Nutrition Services Management ... Perform and document all purchasing, receiving, and inventory control of food and supplies.

RKW Residential

Resident Services Manager

Naples, FL · On-site

The Resident Services Manager plays a key role in supporting the Property Manager by overseeing all ... Ensure timely generation, delivery, and completion of all applicant and move-in documentation in ...

RKW Residential

Resident Services Manager

Naples, FL

The Resident Services Manager plays a key role in supporting the Property Manager by overseeing all ... Ensure timely generation, delivery, and completion of all applicant and move-in documentation in ...

RKW Residential

Resident Services Manager

Naples, FL · On-site

$60 - $80/hr

The Resident Services Manager plays a key role in supporting the Property Manager by overseeing all ... Ensure timely generation, delivery, and completion of all applicant and move-in documentation in ...

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Document Services Manager information

What is a document services manager?

Document Services Managers oversee the creation, organization, distribution, and storage of documents within an organization. They ensure that all documentation processes comply with legal and regulatory requirements, and often manage teams responsible for document imaging, records management, and information retrieval. Their work is critical for maintaining efficient workflows, supporting compliance audits, and safeguarding sensitive or important company information.

What are the key skills and qualifications needed to thrive as a document services manager?

To thrive as a Document Services Manager, you need expertise in document management systems, records retention policies, and a strong understanding of regulatory compliance, usually supported by a relevant degree or experience in information management. Familiarity with electronic document management systems (EDMS), OCR software, and certifications such as Certified Records Manager (CRM) are often required. Exceptional organizational skills, attention to detail, and effective leadership are vital soft skills for coordinating teams and managing high volumes of sensitive information. These skills ensure the secure, efficient, and compliant handling of organizational documents, reducing risk and improving productivity.

What are some common challenges faced by a document services manager, and how can they be addressed?

Document Services Managers often encounter challenges such as managing high volumes of sensitive information, ensuring compliance with document retention policies, and adapting to evolving digital document management systems. Staying updated on regulatory requirements and implementing robust training for staff helps address compliance concerns. Collaboration with IT and legal teams is crucial for streamlining document workflows, maintaining security, and fostering a culture of continuous improvement within the document services team.

What is the difference between Document Services Manager vs Document Control Specialist?

AspectDocument Services ManagerDocument Control Specialist
CredentialsTypically requires a bachelor’s degree in business, management, or related field; certifications like ISO or document management certifications are commonUsually holds a bachelor’s degree; certifications such as Certified Document Control Professional (CDCP) are advantageous
Work EnvironmentManages teams, oversees document workflows, and collaborates across departments in corporate or industrial settingsFocuses on maintaining document accuracy, version control, and compliance within project or quality management teams
Employer & Industry UsageUsed in industries like manufacturing, healthcare, and engineering firms for managing large document volumesCommon in construction, pharmaceuticals, and engineering for document accuracy and regulatory compliance

The Document Services Manager oversees the entire document management process, including team leadership and workflow optimization, while the Document Control Specialist focuses on maintaining document accuracy, version control, and compliance. Both roles require similar credentials but differ in scope and responsibilities within organizations.

What are the most commonly searched types of Document Services jobs in Florida?

The most popular types of Document Services jobs in Florida are:

What cities in Florida are hiring for Document Services Manager jobs?

Cities in Florida with the most Document Services Manager job openings:

Document Services Manager jobs near you
Infographic showing various Document Services Manager job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Senior Document Services Specialist

Seacoast Bank

Sarasota, FL

Full-time

Posted 13 days ago

Seacoast Bank rating

8.6

Company rating: 8.6 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

32nd of 175 rated banks

Job description

JOB SUMMARY:

Perform all functions required to prepare the appropriate commercial loan documents in accordance with Bank policies, procedures and regulatory compliance based on borrowing entity, purpose of proceeds and collateral securing the loan. Work closely with bank counsel on complex commercial transactions that involve collateral such as aircraft loans, transportation loans, leases as well as SBA loans. Prepare Letters of Credit, subordination and/or assignment documents and all related documentation. Obtain and review information in conjunction with the preparation of loan documents, such as ordering appraisals, title searches or policies, etc.  Coordinate information and closings with loan officers and/or closing agents.  Implicit to the role is being a collaborative team player with strong relationship management, customer service and communication skills.  Ability to work in a fast paced, deadline driven environment while delivering highest levels of customer service.

 ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Prepare loan documentation for commercial loans in-house as well as work closing with bank counsel on complex commercial transactions that involve collateral such as aircraft loans, transportation loans, leases as well as SBA loans. Prepare requests in accordance with loan approval, Bank policies and regulatory compliance.
  • Obtain and review all due diligence information required in conjunction with the preparation of the loan documents, such as ordering title searches, performing UCC searches, corporate record searches, surveys and flood certifications
  • Ensure loan approval conditions have been cleared and documented prior to closing
  • Coordinate information and closings with loan officer, closing agents, attorneys and borrowers
  • Support a quality partnership with Lending and Branch personnel to deliver superior customer service
  • Responsible for meeting processing production goals within established error ratio guidelines
  • Meet Service Level Agreement established for the Document Services Department to consistently deliver the highest level of customer service 
  • Ensure adherence to AML/BSA requirements, operational procedures, audit procedures, risk/control expectations, dual control, security, Business Continuity, and all other regulated banking requirements.

 EDUCATION and/or EXPERIENCE:

  • High school graduate with some college preferred
  • 8+ years of commercial processing experience. LaserPro software experience preferred.
  • Familiar with lending related regulatory compliance preferred
  • Knowledge of general ledger entries preferred
  • Must be able to type a minimum of 40+ words per minute
  • Must possess strong PC skills including Word, Excel and Outlook
  • Must be detail oriented with excellent organization and communication skills
  • Must have the ability to work well under pressure and effectively multi-task in a deadline driven environment

The Statements above are intended to describe the general nature and level of work being performed by people assigned to this position.  They are not intended to be an exhaustive list of responsibilities, duties, and skills.  Because these statements are general, the job description is used for a variety of purposes including job evaluations; performance reviews; recruitment; etc. All Associates are required to adhere to the highest legal and ethical standards applicable to our industry.  It is the policy of Seacoast Bank that all Associates will be familiar and compliant with all regulatory, legal, ethical and Bank risk mitigation requirements pertaining to both our industry and their individual roles.  This includes the on time, successful completion of annual required training post-hire and effective execution of role responsibilities. 

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