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Document Scanning Jobs in Calgary, AB (NOW HIRING)

Description Our Transmission group is currently looking to add a Document Controller to our growing team, based in Calgary, AB. Reporting to the Director, Transmission Western Canada, we are seeking ...

Description Our Transmission group is currently looking to add a Document Controller to our growing team, based in Calgary, AB. Reporting to the Director, Transmission Western Canada, we are seeking ...

Some legal document experience also an asset. * Superior written communication skills - a sample of your previous proofreading work and/or skill testing may be required. * Advanced computer skills in ...

Filing, copying, scanning and general administration is an integral part of the operation of the ... Work with the practice management system to log and record documents * Undertake all file ...

Self Checkout Attendant

Calgary, AB ยท On-site

CA$16.15/hr

Respond to EAS Alerts and Complete Documentation Responds to EAS alarms in accordance with procedures and accurately completes the "Failure to Deactivate" log. Manage Scan & Go Equipment Ensures Scan ...

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Document Scanning information

What is a document scanning job?

Document scanning jobs involve converting physical documents into digital formats using specialized scanners and software. Employees in these roles are responsible for preparing documents, operating scanning equipment, ensuring image quality, and organizing digital files. This process helps organizations reduce paper clutter, improve document accessibility, and securely store important information. Attention to detail and basic computer skills are important for success in this job.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need strong attention to detail, basic computer literacy, and experience with office equipment, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management systems, and imaging software is typically required. Excellent organizational skills, reliability, and the ability to maintain confidentiality set top performers apart. These skills ensure accurate digital records, protect sensitive information, and support efficient workflow in document-heavy environments.

What are some common challenges faced in a document scanning role and how can they be managed?

In a document scanning role, common challenges include handling large volumes of documents efficiently, ensuring high-quality scans, and maintaining confidentiality of sensitive information. Managing these challenges often involves meticulous attention to detail, following established scanning protocols, and employing organizational skills to keep digital files properly sorted. Collaboration with team members and IT support is also essential to troubleshoot scanner issues and ensure that all digital records meet quality and security standards.

What is the difference between Document Scanning vs Data Entry Clerk?

AspectDocument ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into digital images or PDFsInputting data into computer systems or databases
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, knowledge of data management software
Work EnvironmentOffice or data processing centers, often with scanning hardwareOffice settings, working with computers and data systems
Industry UsageDocument management, records digitization, archivingAdministrative, clerical, and data management roles

While both roles involve working with digital information, Document Scanning focuses on converting physical documents into digital images, whereas Data Entry Clerks input and manage data within systems. Both require attention to detail and computer skills but serve different functions in document management workflows.

What cities near Calgary, AB are hiring for Document Scanning jobs?

Cities near Calgary, AB with the most Document Scanning job openings:

Infographic showing various Document Scanning job openings in Calgary, AB as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, and 3% Contract. Highlights an 92% In-person, 3% Hybrid, and 5% Remote job distribution.

Document Controller

Calgary, AB โ€ข On-site

Full-time

Posted 25 days ago


Job description

Description

Our Transmission group is currently looking to add a Document Controller to our growing team, based in Calgary, AB.

Reporting to the Director, Transmission Western Canada, we are seeking an experienced Document Controller who has proven knowledge and experience managing project document databases, including collecting, digitizating, classifying and loading critical project documents and fundamental project information into vaious systems, in an accurate and timely manner.

Duties and Responsibilities

  • Communicate with client contacts regarding document control and Digital Data Management (DDM) requirements
  • Liaise with both internal and external customers in a timely and professional manner
  • Manage the client DDM system on behalf of Valard
  • Ensure correct electronic format, metadata and filing of all project documents
  • Ensure project documents are transmitted and distributed correctly in an efficient manner
  • Perform regular quality checks of the project databases for accuracy
  • Identify and report any deficiencies in the DDM system, documents and procedures
  • Assist the project team with the DDM systems (access, training, troubleshooting)
  • Assist the project team in locating documents and/ or related information
  • Communicate with internal and external helpdesks pertaining to any DDM system issues
  • Offer suggestions for improvements in processes and system functionality
  • Create project information (summaries, status updates, reports, instructions) as requested
  • Administrative duties as needed to assist the project team

Requirements

  • 5 years of experience in managing project documentation in an engineering or construction environment
  • Post-secondary education in a related field
  • Working knowledge of various databases, including implementation, development, training and troubleshooting
  • Highly proficient with the Microsoft Office suites of software
  • Highly proficient in data and document management systems

Preferred Skills / Qualifications

  • Specific experience with Aconex and SharePoint

Benefits

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.

* We do not use automated tools to screen applications. All hiring decisions involve human review. This job posting is for an existing vacancy.