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Document Scanning Jobs in Ontario (NOW HIRING)

Gemini Industries Inc.

SD

Prepare, review, edit, scan, organize, and route HR documentation with exceptional attention to grammar, punctuation, clarity, completeness, and accuracy. * Use Microsoft Office, Adobe Acrobat ...

Bestech

Document Controller

Sudbury, ON · On-site +1

CA$40K/yr

Scan and compile hard copy documentation as required. * Cross-check document packages to ensure all required materials are complete and accounted for prior to issuance. * Project Administration ...

BESTECH

Document Controller

Sudbury, ON · On-site

Scan and compile hard copy documentation as required. * Cross-check document packages to ensure all required materials are complete and accounted for prior to issuance. * Project Administration ...

Arcadis

Document Controller

Toronto, ON

CA$64K - CA$97K/yr

You will also scan, image, index, and organize a broad range of documents, classifying, sorting, and categorizing them in line with the project document control system. You will also play a key part ...

Valard Construction

Document Controller

Markham, ON

CA$60K - CA$70K/yr

Reporting to the Project Manager, we are seeking a Document Controller who has knowledge and experience to manage the project document databases, including the collection, digitization ...

Acara Solutions

Document Controller

Toronto, ON · Hybrid

CA$70K - CA$80K/yr

You'll ensure seamless documentation processes that support the success of our projects. Day-to-day, you'll work closely with teams across the business (such as Project Management, Engineering, and ...

Valard Construction

Document Controller

Markham, ON · On-site

CA$60K - CA$70K/yr

Reporting to the Project Manager, we are seeking a Document Controller who has knowledge and experience to manage the project document databases, including the collection, digitization ...

Egis Group

Document Controller

Hamilton, ON · On-site

We are currently seeking a Document Controller to support a variety of active transportation and infrastructure projects across Ontario. Are you passionate about organization, precision, and ...

Alvarez and Marsal

Document Controller

Oakville, ON · On-site

CA$95K - CA$140K/yr

The Document Controller is responsible for managing and maintaining the document control system, ensuring the accuracy, security, and accessibility of project records. The incumbent will coordinate ...

EBC Inc.

Preparing, assembling, and scanning documents as needed; \n * Generating transmissions and reception of documentation to internal and external parties; \n * Entering documents and managing ...

Aecon Group Inc.

Document Manager

Toronto, ON · On-site

CA$95K - CA$125K/yr

Maintain document management standards, including versioning, distribution, filing, and archival procedures; Define them when required.. * Maintain the quality and integrity of all project ...

Aecon Group Inc.

Jr. Document Controller

Toronto, ON · On-site

Reporting to Sr. IDD Manager, the Jr. Document Controller will be responsible for setting up and maintaining the necessary documentation ensuring compliance with any filing requirements, including ...

Ledcor Group

Document Controller, Infrastructure

Oshawa, ON · On-site

CA$72K - CA$97K/yr

We are seeking an experienced Document Control Manager to lead the management, governance, and administration of project documentation across complex construction and engineering projects. In this ...

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All JobsDocument Scanning JobsDocument Scanning Jobs in Ontario

Document Scanning information

See Ontario salary details

$10

$14

$20

How much do document scanning jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for document scanning in Ontario is $14.00, according to ZipRecruiter salary data. Most workers in this role earn between $12.26 and $14.90 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need strong attention to detail, basic computer literacy, and experience with office equipment, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management systems, and imaging software is typically required. Excellent organizational skills, reliability, and the ability to maintain confidentiality set top performers apart. These skills ensure accurate digital records, protect sensitive information, and support efficient workflow in document-heavy environments.

What are some common challenges faced in a document scanning role and how can they be managed?

In a document scanning role, common challenges include handling large volumes of documents efficiently, ensuring high-quality scans, and maintaining confidentiality of sensitive information. Managing these challenges often involves meticulous attention to detail, following established scanning protocols, and employing organizational skills to keep digital files properly sorted. Collaboration with team members and IT support is also essential to troubleshoot scanner issues and ensure that all digital records meet quality and security standards.

What is a document scanning job?

Document scanning jobs involve converting physical documents into digital formats using specialized scanners and software. Employees in these roles are responsible for preparing documents, operating scanning equipment, ensuring image quality, and organizing digital files. This process helps organizations reduce paper clutter, improve document accessibility, and securely store important information. Attention to detail and basic computer skills are important for success in this job.

What is the difference between Document Scanning vs Data Entry Clerk?

AspectDocument ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into digital images or PDFsInputting data into computer systems or databases
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, knowledge of data management software
Work EnvironmentOffice or data processing centers, often with scanning hardwareOffice settings, working with computers and data systems
Industry UsageDocument management, records digitization, archivingAdministrative, clerical, and data management roles

While both roles involve working with digital information, Document Scanning focuses on converting physical documents into digital images, whereas Data Entry Clerks input and manage data within systems. Both require attention to detail and computer skills but serve different functions in document management workflows.

What are popular job titles related to Document Scanning jobs in Ontario? For Document Scanning jobs in Ontario, the most frequently searched job titles are:
What job categories do people searching Document Scanning jobs in Ontario look for? The top searched job categories for Document Scanning jobs in Ontario are:
What cities in Ontario are hiring for Document Scanning jobs? Cities in Ontario with the most Document Scanning job openings:
Document Scanning jobs near you
Infographic showing various Document Scanning job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 10% Part Time, 1% Temporary, and 5% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $29,127 per year, or $14 per hour.

Senior Human Resources Specialist

Gemini Industries Inc.

SD

Full-time

Re-posted 10 days ago

Job description

Location:        National Capital Region (NCR)

Clearance:      Secret (S)

Education:     Bachelor's degree

Experience:    10 years

Responsibilities:

The Senior Human Resources Specialist provides expert human resources support in a Government environment requiring knowledge of USG, OPM, and DoW hiring laws, rules, regulations, processes, and documentation standards. The position supports compliant, timely, and accurate HR actions while protecting sensitive personnel information subject to the Privacy Act. Specific responsibilities include but are not limited to:

  • Provide senior-level HR support involving Government hiring processes, personnel actions, workforce documentation, records management, and coordination.

  • Apply expert knowledge of USG, OPM, and DoW hiring laws, rules, regulations, and requirements.

  • Prepare, review, edit, scan, organize, and route HR documentation with exceptional attention to grammar, punctuation, clarity, completeness, and accuracy.

  • Use Microsoft Office, Adobe Acrobat, document scanning equipment, and standard Government office tools to produce, manage, and archive HR products.

  • Apply thorough knowledge of the Privacy Act and its application to HR office functions, including misuse or improper disclosure risks.

  • Coordinate HR actions through appropriate Government structures, processes, and points of contact.

  • Maintain HR tracking tools, continuity files, SOPs, and status reports to ensure assigned actions are visible and completed on time.

Qualifications:

The candidate must have the following qualifications:

  • Bachelor's degree.

  • Minimum of 10 years of relevant human resources experience.

  • Active Secret clearance.

  • Expertise in USG, OPM, and DoW hiring laws, rules, regulations, and requirements.

  • Thorough knowledge of grammar and punctuation with the ability to write clearly and succinctly.

  • Thorough familiarity with Microsoft Office suite, Adobe Acrobat, and document scanning equipment.

  • Demonstrated experience with DoW structures and processes.

  • Must have demonstrated experience with DoW human resources policies and processes (e.g. civilian/military career management, appraisal/performance, leave and benefits programs).

  • Must have thorough knowledge of the Privacy Act and its application to the HR office functions and implication of misuse of data subject to the Privacy Act.

The following qualifications are desired:

  • Familiarity with DARPA structure and processes.

  • DoW or DARPA experience.

  • Experience supporting HR operations for S&T, RDT&E, national security, or advanced mission organizations.

  • Experience developing HR SOPs, continuity books, process maps, or workflow tools.

Travel: Occasional local travel for customer coordination, onboarding support, meetings, or records-related actions.

Other Requirements:

E-Verify Notice of Participation

This employer participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.

For more information on E-Verify, please visit: www.e-verify.gov

Employment Type: Contingent - Full-Time

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