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Document Scanning Jobs in Ontario (NOW HIRING)

Gemini Industries Inc.

SD

Prepare, review, edit, scan, organize, and route HR documentation with exceptional attention to grammar, punctuation, clarity, completeness, and accuracy. * Use Microsoft Office, Adobe Acrobat ...

Bestech

Document Controller

Sudbury, ON · On-site +1

CA$40K/yr

Scan and compile hard copy documentation as required. * Cross-check document packages to ensure all required materials are complete and accounted for prior to issuance. * Project Administration ...

Millards

Document Processor

Brantford, ON

CA$48K - CA$68K/yr

Photocopying, printing, scanning and conversion of documents (e.g. PDFs). * Organize and maintain digital files in CaseWare. * Preparing and finalizing client invoices. * Work independently and ...

Arcadis

Document Controller

Toronto, ON

CA$64K - CA$97K/yr

You will also scan, image, index, and organize a broad range of documents, classifying, sorting, and categorizing them in line with the project document control system. You will also play a key part ...

Millards

Document Processor

Brantford, ON · On-site

CA$48K - CA$68K/yr

Photocopying, printing, scanning and conversion of documents (e.g. PDFs). * Organize and maintain digital files in CaseWare. * Preparing and finalizing client invoices. * Work independently and ...

Acara Solutions

Document Controller

Toronto, ON · Hybrid

CA$70K - CA$80K/yr

You'll ensure seamless documentation processes that support the success of our projects. Day-to-day, you'll work closely with teams across the business (such as Project Management, Engineering, and ...

SYSTRA

Document Controller

Toronto, ON · Hybrid

CA$95K - CA$115K/yr

The main mission of the Document Controller is to establish quality rules, workflows, and access protocols for the EDMS. He will also be responsible in maintaining and updating the Project ...

New

DRA Global

Document Controller

Toronto, ON · Hybrid

CA$75K - CA$85K/yr

We are seeking a Document Controller , based out of our Toronto office who has had experience with InEight. Reporting to DRA's Document Control Manager, you will be responsible for managing ...

Cementation Americas

Document Controller

North Bay, ON · On-site

CA$58K - CA$67K/yr

The role supports project compliance, document quality, version control, and efficient communication between project teams, clients, and stakeholders. Essential Duties and Responsibilities Health ...

Egis Group

Document Controller

Hamilton, ON · On-site

We are currently seeking a Document Controller to support a variety of active transportation and infrastructure projects across Ontario. Are you passionate about organization, precision, and ...

Cementation Canada

Document Controller

North Bay, ON · On-site

CA$58K - CA$67K/yr

The role supports project compliance, document quality, version control, and efficient communication between project teams, clients, and stakeholders.Essential Duties and ResponsibilitiesHealth ...

Aecon Group Inc.

Document Manager

Toronto, ON · On-site

CA$95K - CA$125K/yr

Maintain document management standards, including versioning, distribution, filing, and archival procedures; Define them when required.. * Maintain the quality and integrity of all project ...

EBC Inc.

Preparing, assembling, and scanning documents as needed; \n * Generating transmissions and reception of documentation to internal and external parties; \n * Entering documents and managing ...

Aecon Group Inc.

Jr. Document Controller

Toronto, ON

Reporting to Sr. IDD Manager, the Jr. Document Controller will be responsible for setting up and maintaining the necessary documentation ensuring compliance with any filing requirements, including ...

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All JobsDocument Scanning JobsDocument Scanning Jobs in Ontario

Document Scanning information

See Ontario salary details

$10

$14

$20

How much do document scanning jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for document scanning in Ontario is $14.00, according to ZipRecruiter salary data. Most workers in this role earn between $12.26 and $14.90 per hour, depending on experience, location, and employer.

What is a document scanning job?

Document scanning jobs involve converting physical documents into digital formats using specialized scanners and software. Employees in these roles are responsible for preparing documents, operating scanning equipment, ensuring image quality, and organizing digital files. This process helps organizations reduce paper clutter, improve document accessibility, and securely store important information. Attention to detail and basic computer skills are important for success in this job.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need strong attention to detail, basic computer literacy, and experience with office equipment, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management systems, and imaging software is typically required. Excellent organizational skills, reliability, and the ability to maintain confidentiality set top performers apart. These skills ensure accurate digital records, protect sensitive information, and support efficient workflow in document-heavy environments.

What are some common challenges faced in a document scanning role and how can they be managed?

In a document scanning role, common challenges include handling large volumes of documents efficiently, ensuring high-quality scans, and maintaining confidentiality of sensitive information. Managing these challenges often involves meticulous attention to detail, following established scanning protocols, and employing organizational skills to keep digital files properly sorted. Collaboration with team members and IT support is also essential to troubleshoot scanner issues and ensure that all digital records meet quality and security standards.

What is the difference between Document Scanning vs Data Entry Clerk?

AspectDocument ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into digital images or PDFsInputting data into computer systems or databases
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, knowledge of data management software
Work EnvironmentOffice or data processing centers, often with scanning hardwareOffice settings, working with computers and data systems
Industry UsageDocument management, records digitization, archivingAdministrative, clerical, and data management roles

While both roles involve working with digital information, Document Scanning focuses on converting physical documents into digital images, whereas Data Entry Clerks input and manage data within systems. Both require attention to detail and computer skills but serve different functions in document management workflows.

What are popular job titles related to Document Scanning jobs in Ontario?

For Document Scanning jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Document Scanning jobs in Ontario look for?

The top searched job categories for Document Scanning jobs in Ontario are:

What cities in Ontario are hiring for Document Scanning jobs?

Cities in Ontario with the most Document Scanning job openings:

Document Scanning jobs near you
Infographic showing various Document Scanning job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, and 5% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution, with an average salary of $29,127 per year, or $14 per hour.

Scanning Clerk (2-3 month contract)

Windsor, ON

Ricoh USA, Inc.
Technology, Communication and Media • 10K+ employees

7.8

Company rating: 7.8 out of 10

Based on 174 frontline employees who took The Breakroom Quiz

70th of 159 rated electronics manufacturers

People enjoy working here

Good employer

Recommended by students

Learn more about Ricoh USA, Inc.external

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 10 days ago

Job description

Senior On-Site Service Specialist

Responsibilities:

  • Sorting and distribution of mail and office supplies, including interoffice, couriers and overnight mail
  • Delivery of mail and printing projects throughout the customers site
  • Coordinating and preparing projects for printing, including electronic file conversion, document scanning and enhancement from start to delivery
  • Download jobs from email or print queue, sizing, reproducing, sorting and finishing
  • Establishing and maintaining quality controls to ensure work accuracy
  • Responding to first level phone calls from end users of equipment to determine the problem, clear paper jams, run test copies and determine status of machines
  • Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper and general cleanness of work space
  • Running reports
  • Keeping logs of downtime, repairs and meter charges of all copiers/printers on site

Qualifications:

  • High School Diploma or equivalent work experience
  • Minimum 2 years of experience working in a mail room or copy centre

Skills:

  • Excellent interpersonal skills with the ability to quickly develop business relationships
  • Strong self-motivation to drive results
  • Excellent communication skills both verbal and written
  • Effective use of Microsoft Office
  • Ability to lift 30+lbs. as necessary

Other:

  • Present a professional image at all times to customers and vendors

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

  • Select the medical, dental, life, and disability insurance coverage that fits your needs.
  • Contribute to your financial security with Ricoh Canada's Retirement plan, with company matching contributions.  
  • Augment your education with team member tuition assistance programs.
  • Enjoy paid vacation time and paid holidays annually.
  • Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.

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