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Document Scanning Technician Jobs (NOW HIRING)

UHS

DOCUMENT SCANNING TECH - PRN

Denison, TX

C., Puerto Rico and the United Kingdom. www.uhs.com The Document Scanning Technician is responsible for scanning all records into the appropriate database on a timely basis. The position will ...

Arctic Shred

Scanning Technician

Anchorage, AK · On-site

Our Scan Technicians are experts of documentation management & digital archiving. Our Scanning Techs. work as part of a team tasked to achieve the goals of our clients. Their roles include but are ...

Msk

Digital Scanning Technician

New York, NY

$23.49 - $32.46/hr

The Digital Scanning Technician III plays a critical role in transforming pathology from glass to ... Document quality issues, workflow activities, and equipment concerns. * Assist with slide transport ...

Veracio

Scanning Technician

Salt Lake City, UT · On-site

We are currently seeking a Scanning Technician to join our team in Salt Lake City, UT. This ... Escalate and document incidents in line with company Issue Management System * Escalates issue of ...

Veracio

Scanning Technician

Salt Lake City, UT · On-site

We are currently seeking a Scanning Technician to join our team in Salt Lake City, UT. This ... Escalate and document incidents in line with company Issue Management System * Escalates issue of ...

AEVEX

Scanning Technician

Washington, DC

Intelligence Technical Specialist to provide document scanning support to the declassification program in the Warrenton, VA area. This position's primary responsibility is to support the digitization ...

AEVEX

Scanning Technician

Washington, DC · On-site

Intelligence Technical Specialist to provide document scanning support to the declassification program in the Warrenton, VA area. This position's primary responsibility is to support the digitization ...

TEKsystems

Scanning Technician

Monroe, LA

$18/hr

TEKsystems is looking for individuals to join a team to digitize sensitive documents as a Scanning Technician. Candidates will be responsible for traveling between multiple office locations within ...

AEVEX

Scanning Technician

Washington, DC · On-site

Intelligence Technical Specialist to provide document scanning support to the declassification program in the Warrenton, VA area. This position's primary responsibility is to support the digitization ...

TEKsystems

Scanning Technician

Alexandria, LA

$18/hr

... documents. Viewing sensitive content is a daily part of this position. Travel will be based on the ... Scanning/Doc Preppers will be reimbursed for any mileage that is over 1 hour or 50 miles away in ...

TEKsystems

Scanning Technician

Shreveport, LA

$18/hr

TEKsystems is looking for individuals to join a team to digitize sensitive documents as a Scanning Technician. Candidates will be responsible for traveling between multiple office locations within ...

TEKsystems

Scanning Technician

Natchitoches, LA

$18/hr

TEKsystems is looking for individuals to join a team to digitize sensitive documents as a Scanning Technician in the Natchitoches area. Candidates will be responsible for traveling between multiple ...

TEKsystems

Scanning Technician

Natchitoches, LA

$18/hr

TEKsystems is looking for individuals to join a team to digitize sensitive documents as a Scanning Technician in the Natchitoches area. Candidates will be responsible for traveling between multiple ...

TEKsystems

Scanning Technician

Monroe, LA

$18/hr

TEKsystems is looking for individuals to join a team to digitize sensitive documents as a Scanning Technician. Candidates will be responsible for traveling between multiple office locations within ...

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Document Scanning Technician information

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How much do document scanning technician jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for document scanning technician in the United States is $23.63, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $26.44 per hour, depending on experience, location, and employer.

What is a document scanning technician?

Document Scanning Technicians are professionals responsible for converting physical documents into digital formats. They operate scanning equipment, organize and prepare documents, and ensure that digital files are clear, properly labeled, and securely stored. Their work is vital for organizations looking to reduce paper usage, improve document accessibility, and enhance data security. These technicians may also perform quality checks and troubleshoot scanning equipment as needed.

What are the key skills and qualifications needed to thrive as a document scanning technician?

To thrive as a Document Scanning Technician, you need attention to detail, organizational skills, and familiarity with document management practices, often supported by a high school diploma or equivalent. Proficiency with high-speed scanners, optical character recognition (OCR) software, and electronic document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These competencies ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document processing environments.

What are some common challenges faced by document scanning technicians, and how can they be addressed?

Document Scanning Technicians often encounter challenges such as handling delicate or damaged documents, managing large volumes of paperwork under tight deadlines, and ensuring the accuracy of digital records. To address these challenges, technicians should develop strong attention to detail, follow standardized scanning procedures, and collaborate closely with team members to troubleshoot equipment issues. Continuous training on new scanning technologies and document management software can also improve efficiency and reduce errors.

What is the difference between Document Scanning Technician vs Data Entry Clerk?

AspectDocument Scanning TechnicianData Entry Clerk
CredentialsBasic computer skills, sometimes certifications in document managementTyping speed, data accuracy, basic computer skills
Work EnvironmentOffices, data centers, archivesOffices, remote work possible
Industry UsageDocument management, records preservationBusiness, healthcare, finance
Search & Comparison IntentUnderstanding roles in document digitizationData input and management tasks

The Document Scanning Technician focuses on digitizing physical documents, ensuring quality scans, and managing digital files. In contrast, a Data Entry Clerk primarily inputs data into systems, verifying accuracy. Both roles require computer skills but differ in their primary tasks and work environments.

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Document Scanning Technician jobs near you
Infographic showing various Document Scanning Technician job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 3% Contract, and 1% Nights. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $49,158 per year, or $23.6 per hour.

Service Document Scanning Specialist

Mccords Vancouver Auto Center Inc

Vancouver, WA • On-site

$18/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Department: Service
Schedule: Tuesday-Thursday 4 pm-6 pm, Saturday 7 am- 6 pm, Sunday 11 am- 6 pm

Wage:$18.00 Hourly

Position Summary

The Service Document Scanning Specialist is responsible for the timely, accurate, and organized scanning, indexing, and electronic filing of all service repair orders, parts invoices, warranty documentation, and supporting records into the dealership's WebDocs document management system. This role ensures all records are complete, easily retrievable, and compliant with Toyota, dealership, accounting, and audit requirements.

Job Duties and Responsibilities
  • Scan all completed service repair orders into the WebDocs document management system.
  • Scan and electronically file all parts invoices, sublet invoices, warranty documentation, technician worksheets, inspection forms, and supporting documentation.
  • Verify each repair order contains all required documentation before scanning.
  • Ensure documents are indexed accurately for quick retrieval.
  • Maintain electronic filing standards and naming conventions.
  • Organize repair orders by date and department before scanning.
  • Identify missing documentation and communicate discrepancies to Service Advisors, Warranty Administrators, Parts Department, or management.
  • Perform quality control reviews to ensure scanned documents are complete, legible, and correctly indexed.
  • Retrieve electronic documents upon request from management, accounting, warranty, or manufacturer audits.
  • Maintain confidentiality of customer and dealership records.
  • Assist Accounting, Warranty, and Service Departments with document requests.
  • Archive and store physical documents in accordance with dealership retention policies.
  • Monitor scanner equipment and report maintenance or supply needs.
  • Maintain an organized and clean scanning workspace.
  • Complete daily scanning within established timelines to prevent document backlogs.
  • Maintain compliance with dealership document retention schedules and manufacturer requirements.
  • Securely store documents awaiting retention or destruction in designated areas.
  • Shred confidential documents only after confirming they are eligible for destruction and have met all retention requirements.
  • Assist with additional administrative projects as assigned.
  • Turn off lights and secure service doors upon leaving.

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