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Document Scanning Associate Jobs in Massachusetts

Robert Half

Scanning Clerk

Boston, MA · On-site

$19 - $21/hr

We are looking for an Imaging/Coding Associate (Scanning Clerk) to support high-volume document handling and digital records processing in Boston, Massachusetts. This is a Contract position focused ...

Cityside Subaru

Administrative Support Associate

Belmont, MA · On-site

$18.25 - $23/hr

Scan, index, and electronically file dealership documents accurately and in a timely manner. * Organize, maintain, and archive physical and digital records. * Ensure customer waiting areas are clean ...

New

Sebela Pharma

Document Control Associate

Holbrook, MA · On-site

$22 - $26/hr

Scan and maintain electronic records in associated Document Control network folders. * Manage the ... Associate or bachelor's degree preferred. * Excellent written and verbal communication skills.

Roche Brothers

Scanning Clerk

Mashpee, MA

$16.50 - $19.75/hr

... documented timeframes.3. Ensure all shelves and displays are blocked and straightened after ... associates as a team.8. Work in a style that is Respectful, Supportive, and Team-Oriented (RSTO)

Roche Bros Supermarkets

Scanning Clerk

Mashpee, MA

$16.50 - $19.75/hr

... documented timeframes.3. Ensure all shelves and displays are blocked and straightened after ... associates as a team.8. Work in a style that is Respectful, Supportive, and Team-Oriented (RSTO)

Roche Bros. Supermarkets

Scanning Clerk

Mashpee, MA · On-site

$16.50 - $19.75/hr

... documented timeframes. 3. Ensure all shelves and displays are blocked and straightened after ... all associates as a team. 8. Work in a style that is Respectful, Supportive, and Team-Oriented ...

Roche Bros. Supermarkets

Scanning Clerk

Mashpee, MA · On-site

$16.50 - $19.75/hr

... documented timeframes. 3. Ensure all shelves and displays are blocked and straightened after ... all associates as a team. 8. Work in a style that is Respectful, Supportive, and Team-Oriented ...

Unavailable

Scanning Clerk

Mashpee, MA · On-site

$16.50 - $19.75/hr

... documented timeframes.3. Ensure all shelves and displays are blocked and straightened after ... associates as a team.8. Work in a style that is Respectful, Supportive, and Team-Oriented (RSTO)

Roche Bros. Supermarkets

Scanning Clerk

Mashpee, MA · On-site

$16.50 - $19.75/hr

... documented timeframes. 3. Ensure all shelves and displays are blocked and straightened after ... all associates as a team. 8. Work in a style that is Respectful, Supportive, and Team-Oriented ...

NEOTECH

Document Control Associate (25598)

Westborough, MA · On-site

$25 - $28/hr

Summary: Creation and maintenance of assembly and customer documentation within the facility, in ... Proficiency at operating photocopying and scanning equipment. * Ability to interpret basic customer ...

NEOTech

Document Control Associate (25598)

Westborough, MA · On-site

$25 - $28/hr

Summary: Creation and maintenance of assembly and customer documentation within the facility, in ... Proficiency at operating photocopying and scanning equipment. * Ability to interpret basic customer ...

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Document Scanning Associate information

What is a document scanning associate?

A Document Scanning Associate is responsible for digitizing physical documents by operating scanning equipment and ensuring high-quality digital images. They prepare documents for scanning, organize files, and maintain proper records of scanned materials. Their work helps organizations transition from paper-based systems to electronic document management, improving accessibility and security. Attention to detail and basic computer skills are essential for this role.

What is the difference between Document Scanning Associate vs Data Entry Clerk?

AspectDocument Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Skills RequiredAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice or data processing centers with scanning equipmentOffice settings, computer stations
Common CertificationsNone typically required, but familiarity with document management systems helpsTyping certifications or data entry courses

Both roles involve working with digital information, but Document Scanning Associates focus on converting physical documents into digital formats, while Data Entry Clerks primarily input data into systems. Understanding these differences helps job seekers find the right position based on their skills and interests.

What are some common challenges document scanning associates face when handling large volumes of documents, and how are these typically addressed?

Document Scanning Associates often encounter challenges such as managing high volumes of paperwork, ensuring proper organization, and maintaining accuracy during scanning. To address these, companies usually implement standardized workflows, provide training on quality control procedures, and utilize specialized scanning software to detect errors or duplicates. Team collaboration and clear communication with supervisors also help in quickly resolving issues and maintaining productivity.

What are the key skills and qualifications needed to thrive as a document scanning associate?

To thrive as a Document Scanning Associate, you need strong attention to detail, organizational skills, and a basic understanding of document management processes, often with a high school diploma or equivalent. Familiarity with scanning hardware, imaging software, and document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These abilities ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document-intensive environments.
What are the most commonly searched types of Document Scanning jobs in Massachusetts? The most popular types of Document Scanning jobs in Massachusetts are:
Document Scanning Associate jobs near you
Infographic showing various Document Scanning Associate job openings in Massachusetts as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Scanning Clerk

Robert Half

Boston, MA • On-site

$19 - $21/hr

Temporary

Posted 15 days ago

Job description

We are looking for an Imaging/Coding Associate (Scanning Clerk) to support high-volume document handling and digital records processing in Boston, Massachusetts. This is a Contract position focused on converting physical files into accurate electronic records while maintaining strong quality standards. The ideal candidate is comfortable working with scanning equipment, organizing documentation, and ensuring archived information is complete, searchable, and reliable.
Responsibilities:
• Organize and prepare paper files for imaging by removing staples, sorting contents, and confirming documents are ready for efficient scanning.
• Operate sheet-fed and thermal scanning equipment to transform hardcopy materials into clear, accessible electronic images.
• Review scanned output for legibility, completeness, and accuracy to uphold image quality and data integrity standards.
• Apply indexing details and coding conventions so electronic records can be stored and retrieved correctly.
• Create digital files and write data to CDs when distribution or retention needs require physical media.
• Maintain orderly handling of records throughout the imaging process to support archiving and records management practices.
• Troubleshoot routine document flow or image quality issues and escalate equipment or software concerns when needed.• Prior experience in document scanning, file processing, records management, or electronic archiving is preferred.
• Working knowledge of document imaging equipment, scanning software, or related digital capture tools is an advantage.
• Ability to follow established procedures and quality assurance guidelines with close attention to detail.
• Comfortable managing repetitive tasks in a deadline-driven, high-volume environment.
• Basic computer skills with the ability to index, code, and organize electronic records accurately.
• Strong organizational skills and the ability to handle confidential documents responsibly.
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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