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Document Scanning Associate Jobs in Illinois (NOW HIRING)

WEC Energy Group

Document Control Specialist

Chicago, IL · Hybrid

$46.49/hr

Scanning and printing with OCE plotters, and experience should include working in an electronic Document Management System. * High School Diploma, HSED, or GED Associate Document Control Specialist ...

WEC Energy Group

Document Control Specialist

Chicago, IL · Hybrid

$46.49/hr

Scanning and printing with OCE plotters, and experience should include working in an electronic Document Management System. * High School Diploma, HSED, or GED Associate Document Control Specialist ...

WEC Energy Group

Document Control Specialist

Waukegan, IL · Hybrid

$46.49/hr

Scanning and printing with OCE plotters, and experience should include working in an electronic Document Management System. * High School Diploma, HSED, or GED Associate Document Control Specialist ...

WEC Energy Group

Document Control Specialist

Chicago, IL · On-site

$46.49/hr

Scanning and printing with OCE plotters, and experience should include working in an electronic Document Management System. * High School Diploma, HSED, or GED Associate Document Control Specialist ...

People Gas (PG)

Document Control Specialist

Chicago, IL · Hybrid

$46.49/hr

Scanning and printing with OCE plotters, and experience should include working in an electronic Document Management System. * High School Diploma, HSED, or GED Associate Document Control Specialist ...

WEC Energy Group

Document Control Specialist

Chicago, IL · Hybrid

$46.49/hr

Scanning and printing with OCE plotters, and experience should include working in an electronic Document Management System. * High School Diploma, HSED, or GED Associate Document Control Specialist ...

WEC Energy Group

Document Control Specialist

Chicago, IL · Hybrid

$46.49/hr

Scanning and printing with OCE plotters, and experience should include working in an electronic Document Management System. * High School Diploma, HSED, or GED Associate Document Control Specialist ...

SQN Associates, LLC

Document Technician

Chicago, IL

SQN Associates is a woman- and minority-owned company providing Construction Management, Program ... Scan, index, link and distribute documents in approved project management system(s). * Assist the ...

Niemanns

Niemanns Scanning Clerk

Mattoon, IL · On-site

$16 - $20/hr

Ability to read and interpret documents such as safety rules, operating and maintenance ... Communicate with associates and customers * Lift and/or move up to 25 pounds Occasionally (Less ...

Niemann Foods

Niemanns Scanning Clerk

Mattoon, IL

$16 - $20/hr

Ability to read and interpret documents such as safety rules, operating and maintenance ... Communicate with associates and customers * Lift and/or move up to 25 pounds Occasionally (Less ...

Niemann Foods

Niemanns Scanning Clerk

Mattoon, IL

$16 - $20/hr

Ability to read and interpret documents such as safety rules, operating and maintenance ... Communicate with associates and customers * Lift and/or move up to 25 pounds Occasionally (Less ...

OPEX

Field Service Technician

Springfield, IL · On-site

$25 - $27/hr

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

Opex Corp

Field Service Technician

Springfield, IL · On-site

$25 - $27/hr

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

New

Opex

Field Service Technician

Springfield, IL · On-site

$25 - $27/hr

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

New

CGI Inc.

Support Associate Level IV

Chicago, IL · On-site

$17.50 - $22.75/hr

Support Associate Level IV Category: Administration Main location: United States, Illinois, Chicago ... document imaging (scanning) and reviewing, retrieval of individual application information, data ...

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All JobsDocument Scanning Associate JobsDocument Scanning Associate Jobs in Illinois

Document Scanning Associate information

What is a Document Scanning Associate?

A Document Scanning Associate is responsible for digitizing physical documents by operating scanning equipment and ensuring high-quality digital images. They prepare documents for scanning, organize files, and maintain proper records of scanned materials. Their work helps organizations transition from paper-based systems to electronic document management, improving accessibility and security. Attention to detail and basic computer skills are essential for this role.

What is a scanning associate job description?

A scanning associate is responsible for digitizing physical documents by operating scanners and related equipment, ensuring accurate and high-quality digital copies. They may also organize, index, and verify scanned files, often working with document management software in a fast-paced environment. Attention to detail and familiarity with scanning tools are essential for this role.

What is the difference between Document Scanning Associate vs Data Entry Clerk?

AspectDocument Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Skills RequiredAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice or data processing centers with scanning equipmentOffice settings, computer stations
Common CertificationsNone typically required, but familiarity with document management systems helpsTyping certifications or data entry courses

Both roles involve working with digital information, but Document Scanning Associates focus on converting physical documents into digital formats, while Data Entry Clerks primarily input data into systems. Understanding these differences helps job seekers find the right position based on their skills and interests.

What are some common challenges Document Scanning Associates face when handling large volumes of documents, and how are these typically addressed?

Document Scanning Associates often encounter challenges such as managing high volumes of paperwork, ensuring proper organization, and maintaining accuracy during scanning. To address these, companies usually implement standardized workflows, provide training on quality control procedures, and utilize specialized scanning software to detect errors or duplicates. Team collaboration and clear communication with supervisors also help in quickly resolving issues and maintaining productivity.

What are the key skills and qualifications needed to thrive as a Document Scanning Associate, and why are they important?

To thrive as a Document Scanning Associate, you need strong attention to detail, organizational skills, and a basic understanding of document management processes, often with a high school diploma or equivalent. Familiarity with scanning hardware, imaging software, and document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These abilities ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document-intensive environments.

How much does a document scanner make?

A Document Scanning Associate typically earns between $25,000 and $40,000 annually, depending on experience, location, and employer. Entry-level positions may start lower, while experienced workers with skills in document management and scanning tools can earn higher wages.

What is a document associate job description?

A document scanning associate is responsible for digitizing paper documents by scanning, indexing, and organizing files into digital formats. They typically operate scanning equipment, ensure image quality, and maintain accurate records, often working in an office or data center environment. Attention to detail and familiarity with document management software are important for this role.

What do you call a person who scans documents?

A person who scans documents is often called a document scanner operator or scanning technician. They typically use scanning equipment and may need skills in data entry, organization, and familiarity with scanning software. This role is common in office environments, archives, and records management settings.
What are the most commonly searched types of Document Scanning jobs in Illinois? The most popular types of Document Scanning jobs in Illinois are:
What cities in Illinois are hiring for Document Scanning Associate jobs? Cities in Illinois with the most Document Scanning Associate job openings:
Document Scanning Associate jobs near you
Document Control Specialist

Document Control Specialist

WEC Energy Group

Chicago, IL • Hybrid

$46.49/hr

Other

Posted 10 days ago

WEC Energy Group rating

8.4

Company rating: 8.4 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

Job description

Peoples Gas Light and Coke Company (PGL), a subsidiary of WEC Energy Group, is seeking Associate Document Control Specialist/Document Control Specialist (DCS) at various Chicago area locations: Chicago AON Office, Waukegan Main Office, North Shop, South Shop and Central Shop. This is a Hybrid position working both in remote and at a PGL or North Shore Gas (NSG) location.

The Document Control Specialist position is part of the (Associate Document Control Specialist and Document Control Specialist) job family and experience will be the determining factor. 

About Us

WEC Energy Group is one of the nation's largest electric generation and distribution and natural gas delivery holding companies serving 4.7 million customers across the Midwest. We are committed to providing clean, reliable, and affordable energy in an environmentally sustainable manner. Customers are the heart of our business, and we work every day to help grow and support communities where we provide vital energy services.

As a Fortune 500 company, we value and develop our employees who are making a difference in a mission that matters. We don't just offer a job; we provide fulfilling careers where safety and well-being are paramount. Join our team and experience first-hand our commitment to your success. We offer competitive pay and benefits to recognize your hard work and dedication.

If you're talented, energetic and ready for a career with a future, we want you on our team. We are powered by a diverse and inclusive workforce fueled by the pride in what we do. If you're driven by the passion to change lives, this is the place for you.

Job Summary

The Document Control Specialist is responsible for supporting the full project document lifecycle for capital construction projects. This role ensures project-related company documents are properly stored, managed, tracked, reviewed, and released in accordance with company document control procedures, standardized workflows, and records retention requirements.  


The Document Control Specialist will be responsible for scanning, imaging, organizing, maintaining, and tracking project-related documents throughout the document lifecycle. This position will ensure documentation is processed accurately and in compliance with company document control procedures and the records retention schedule for capital construction.


The Document Control Specialist will prepare documents for transmittal using established workflows and a combination of required hardware and software systems. This includes reviewing documentation for completeness, accuracy, and proper approvals before information is released internally or shared with third-party vendors.


This role serves as a final point of quality control by verifying that all required approvals have been obtained prior to releasing controlled documents. The Document Control Specialist will also support team members by assisting peers with basic training, answering process-related questions, and helping staff follow proper document control procedures.

Job Responsibilities
  • Complete Document Control functions of document fulfillment, release, change, archiving, completing all metadata and data entry. Coordinate with other departments for collecting, inputting and filing all data and reports relating to project life cycle. Review documents to ensure they are up-to-date, properly filled and accessible and ready for audit at all times.
  • Review documents received to ensure completeness and compliance with document control requirements. Provide feedback to the supplier of the documents as needed and make corrections if necessary.
  • Maintain all pertinent tracking logs for documentation handled within the document control department
  • Respond to and fulfill all internal and external drawing and document requests, utilizing strong interpersonal skills and attention to detail.
Minimum Qualifications
  • 3+ years of experience in Microsoft Office products and Adobe Professional. Scanning and printing with OCE plotters, and experience should include working in an electronic Document Management System.
  • High School Diploma, HSED, or GED 

Associate Document Control Specialist

  • 1+ years of experience in providing support on major construction programs, preferably within a utility.
  • 1+ years of administrative and data entry experience in any setting

Document Control Specialist

  • 3+ years of experience in providing support on major construction programs, preferably within a utility.
  • 3+ years of administrative and data entry experience in any setting
  • 3+ years or experience in Document Control environment in an engineering or construction company, oil and gas or within a utility
Preferred Qualifications
  • Associate Degree is Preferred

End Date: 07/20/2026

Pay Range Minimum:  $24.88 

Pay Range Maximum:  $46.49 

The pay range reflects the minimum and maximum for the position at the time of posting and may be modified in the future. The starting salary/pay within the pay range will be based on several factors, as applicable, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, shift, travel requirements, collective bargaining agreements, and business and organizational needs.  At WEC Energy Group, it is not typical for an individual to be hired at or near the top of the range for their role.

WEC Energy Group benefits

We reserve the right to modify the application deadline or discontinue accepting applications for any position if deemed necessary.
Learn more at Careers

WEC Energy Group will only employ those who are legally authorized to work in the United States. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

WEC Energy Group and its subsidiaries are Equal Opportunity Employers. As a result, all qualified applicants will receive equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other protected status. The Company also complies with all applicable federal, state and local laws that require it to take affirmative action.
 

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