Document Processing Associate Jobs in Houston, TX

Document Control & Records Management

•  Maintain and control QHSE documents, records, and revisions. 
•  Coordinate document review, approval, distribution, and publication. 
•  Ensure current documents are available and obsolete versions are archived or removed. 
• Maintain records systems to support document retention, retrieval, and compliance.

• Maintain QHSE management system records, trackers, training records, and documentation supporting ISO 9001, ISO 14001, and ISO 45001 compliance.
• Support management reviews, employee awareness initiatives, and the tracking of corrective actions, audits, and nonconformities.
• Coordinate audit documentation, records, and objective evidence for internal, external, customer, and supplier audits.
• Maintain audit schedules, files, reports, and action-item follow-up to support audit readiness and closure.
• Maintain PPE inventory, issuance, inspection, and safety equipment calibration and maintenance records.
• Support PPE procurement, equipment inspections, training records, and related compliance activities.
• Process routine SAP transactions and maintain purchasing, vendor, and departmental records.
• Provide administrative support including order follow-up, data entry, reporting, documentation, and budget recordkeeping.

Continuous Improvement Support

• Participate in QHSE improvement projects and document-control improvement activities.
• Identify opportunities to improve filing structures, document retrieval, record accuracy, and administrative workflows.
• Support implementation of approved process improvements.
• Complete assigned tasks in a timely manner and with the required level of quality.
• Perform other related duties as assigned.

Education

Required

High school diploma or equivalent.

Preferred

• Associate degree or bachelor’s degree in Business Administration, Industrial Technology, Environmental Science, Occupational Health & Safety, Quality Management, or a related field.
• ISO internal auditor training or QHSE-related coursework preferred.

Work Experience

Required

• 1–3 years of experience in document control, administrative coordination, quality, safety, environmental, compliance, manufacturing support, or related business support functions.
• Experience maintaining records, logs, files, controlled documents, or compliance documentation.
• Experience using Microsoft Office applications.

Preferred

• Experience supporting audit preparation or audit records.
• Experience in a manufacturing, industrial, engineering, or technical service environment.

Required SKILLS/ABILITIES 

• Strong organizational skills and attention to detail.
•  Ability to maintain accurate records and controlled documents.    
• Ability to prioritize work, manage time effectively, and meet deadlines.
• Strong written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Proficiency with Microsoft Office Suite or related software.
• Ability to work independently while following established procedures.
• Ability to work effectively with QHSE, operations, procurement, project, and support teams
• Basic analytical and problem-solving skills.
• Ability to support routine employee awareness or training sessions as assigned.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to occasionally lift up to 25 pounds.
• Ability to periodically work in manufacturing, warehouse, laboratory, or industrial settings as needed.
• Ability to periodically travel domestically, if required.

Quality

• Take responsibility for the sustainability of Axens and ensuring quality performance 
• Report any and all quality related issues or non-conformities to your manager 
• Maintain awareness, proactively participate and support all Axens policies for quality management
• Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 9001 to latest revision
• Assist in achieving Site, Department, Regional and Global Quality Management Program goals and objectives. 

Health and Safety

• Take responsibility for the health and safety of self and others 
• Report any and all health and safety incidents to your manager 
• Maintain awareness, proactively participate and support all Axens policies and objectives regarding health and safety 
• Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 45001 to latest revision
• Assist in achieving Site, Departmental, Regional and Global Health and Safety goals and objectives 

Environmental

• Take responsibility for the sustainability of Axens and protecting the environment 
• Report any and all environmental concerns or incidents to your manager 
• Maintain awareness, proactively participate and support all Axens policies regarding environmental protection
• Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 14001 to latest revision
• Assist in achieving Site, Departmental, Regional and Global Environmental Management Program goals and objectives