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Document Management Representative Jobs (NOW HIRING)

Pae

Document Management Technician

Washington, DC

$21.96/hr

... Document Management Technician performs the following functions: * Retrieve and copy incoming ... Maintain a professional demeanor, demonstrate respectful and effective communication, and represent ...

GENCO Systems

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Construction Management Representative - Queens, NY

Queens, NY · On-site

Construction Management Representative (CMR) Location: Jacob Riis Park, Queens, NY 11694 Job Type ... Document Management: Maintain thorough project documentation, including taking standard Red-Green ...

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Document Management Representative information

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$24.5K

$44.2K

$77K

How much do document management representative jobs pay per year?

As of Sep 13, 2026, the average yearly pay for document management representative in the United States is $44,219.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $43,000.00 per year, depending on experience, location, and employer.

What is a document management representative?

Document Management Representatives are professionals responsible for organizing, maintaining, and securing an organization’s documents and records. They ensure that documents are properly stored, easily retrievable, and comply with legal and regulatory requirements. Their duties often include digitizing paper records, managing electronic document management systems, and assisting staff with document retrieval. They play a key role in supporting efficient business operations and protecting sensitive information.

What are the key skills and qualifications needed to thrive as a document management representative?

To thrive as a Document Management Representative, you need strong organizational skills, attention to detail, and familiarity with records management principles, often supported by experience in administrative or clerical roles. Proficiency with document management systems (DMS), Microsoft Office Suite, and secure file-sharing platforms is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate with teams and ensure accurate document handling. These skills are crucial for maintaining data integrity, regulatory compliance, and efficient workflow within the organization.

What are some common challenges a document management representative faces, and how can they be addressed?

A common challenge for Document Management Representatives is ensuring that all documents are accurately categorized and stored according to company policies and compliance regulations. Managing large volumes of paperwork or digital files can also be demanding, especially when working with tight deadlines. Effective organization, attention to detail, and proficiency with document management software are essential for overcoming these challenges. Regular communication with team members and staying updated on best practices can also help streamline workflows and reduce errors.

What is the difference between Document Management Representative vs Data Entry Clerk?

AspectDocument Management RepresentativeData Entry Clerk
Required CredentialsHigh school diploma; certifications in document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting; handling physical and digital documentsOffice environment; primarily data input tasks
Employer & Industry UsageBusinesses with document control needs, healthcare, legalVarious industries; administrative support roles
Search & Comparison IntentUnderstanding roles in document managementData entry tasks and responsibilities

The Document Management Representative focuses on organizing, maintaining, and securing company documents, often requiring knowledge of document management systems. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document control. Both roles are vital in administrative settings but serve different functions within organizations.

What are popular job titles related to Document Management Representative jobs?

For Document Management Representative jobs, the most frequently searched job titles are:

Infographic showing various Document Management Representative job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 82% Physical, 2% Hybrid, and 16% Remote job distribution, with an average salary of $44,219 per year, or $21.3 per hour.

Supervisor - Document Management

Cranberry, NC • Hybrid

Westinghouse Electric Company, LLC
See more jobs at Westinghouse Electric Company, LLCexternal

$116K - $146K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 25 days ago

Key responsibilities

  • Manage daily operations, administration, and support of the enterprise document management applications and related services.

  • Lead and mentor a team of application developers, including work prioritization, coaching, performance feedback, and daily supervision.

  • Coordinate testing, defect management, user acceptance testing, regression testing, and production readiness for changes and upgrades.

Job description

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At Westinghouse, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

About the role:

As a Supervisor - Document Management you will lead the support, governance, and continuous improvement of enterprise document management application. You will oversee a team of document management application developers. It partners with business and IT partners to ensure document management services are delivered securely, reliably, and according to business, quality, and compliance requirements.

You will report to the Senior Manager, Information and Document Management Solutions and be located at Cranberry Township, PA. This is a hybrid position.

Key Responsibilities:

  • Team Leadership & Resource Management - Lead and mentor a team of application developers, including work prioritization, coaching, performance feedback, and daily supervision.

  • Document Management Platform Administration - Manage daily operations, administration, and support of the enterprise document management applications and related services.

  • Operational Excellence & Continuous Improvement - Develop and maintain procedures, standards, training materials, and operational documentation, ensuring compliance with information governance, audit, quality, records retention and regulatory requirements.

  • Agile Delivery Leadership - Lead Agile work intake, backlog prioritization, sprint planning, release readiness, and continuous improvement practices.

  • Project Delivery - Lead document management workstreams for technology upgrades, migrations, integrations, process improvements and digital transformation initiatives in accordance with IT PMO standards.

  • Testing, Quality Assurance & Release Management - Coordinate testing, defect management, user acceptance testing, regression testing, and production readiness for changes and upgrades.

  • Security & Risk Management - Manage user access administration and security controls in accordance with Westinghouse standards, least privilege principles, audit requirements and applicable obligations.

  • Stakeholder & Vendor Management - Collaborate with business stakeholders, engineering organizations, vendors, technical, and cybersecurity teams to deliver effective document management solutions.

Qualifications:

  • Bachelor's Degree. Applicable disciplines are Information Technology, Computer Science, Software Engineering, Business, Engineering, or equivalent experience.

  • 8+ years of experience supporting enterprise content management, document management, records management, and enterprise data protection and policy enforcement platforms.

  • 4+ years of IT supervisory, technical, and project leadership experience

  • 4+ years of experience with Open Text suite of products preferred (i.e., Documentum D2, InfoArchive, Intelligent Capture, etc.)

  • Experience implementing and operationalizing Agile practices within support, development or product-oriented teams.

  • Experience with SensiIQ, Jira, Azure DevOps, ALM or similar work management tools

  • Experience supporting regulated environments with audit, quality, compliance, records retention and information governance requirements.

  • General working knowledge of Linux and Windows operating systems including scripting languages, Oracle and SQL database environments, Java programming language, REST API platforms, and integrating third-party services, and enterprise systems.

  • Familiarity with build pipelines and deployment automation within Azure DevOps

We are committed to transparency and equity in all of our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $116,800 to $146,000 per year.

#LI-Hybrid

Why Westinghouse?

Our benefits package is tailored to meet the diverse needs of our employees, while also promoting wellness and career growth. The following are representative of what we offer:

  • Comprehensive Medical benefits which could include medical, dental, vision, prescription coverage and Health Savings Account (HSA) with employer contributions options

  • Wellness Programs designed to support employees in maintaining their health and well-being including Employee Assistance Program providing support for our employees and their household members

  • 401(k) with Company Match Contributions to support employees' retirement

  • Paid Vacations and Company Holidays

  • Opportunities for Flexible Work Arrangements to promote work-life balance

  • Educational Reimbursement and Comprehensive Career Programs to help employees grow in their careers

  • Global Recognition and Service Programs to celebrate employee accomplishments and service

  • Employee Referral Program

Westinghouse Electric Company is the global nuclear energy industry's first choice for safe, clean, and efficient energy solutions. We enable our delivery of this vision by living our value system:

  • Safety and Quality

  • Integrity and Trust

  • Customer Focus and Innovation

  • Speed and Passion to Win

  • Teamwork and Accountability

While our Global Headquarters are located in Cranberry Township, PA, we have over 11,000 employees working at locations in 19 different countries. You can learn more by visiting http://www.westinghousenuclear.com.

Westinghouse is an Equal Opportunity Employer including Veterans and Individuals with Disabilities

Get connected with Westinghouse on social media: Twitter | Facebook | LinkedIn| YouTube

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