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Document Imaging Assistant Jobs in California (NOW HIRING)

Arrow Construction

AP/Purchasing Assistant

Sacramento, CA · On-site

$26 - $35/hr

The AP & Purchasing Assistant is responsible for the accurate and timely processing of vendor ... and document imaging system daily. * Track committed costs and verify alignment between purchase ...

Synovation Medical Group

Xray Tech

San Diego, CA · On-site

$45 - $50/hr

Maintain sterile field and assist with procedure room setup as needed * Conduct routine equipment quality control and testing * Accurately document imaging and patient information * Provide excellent ...

Aquent

Data Entry

Palo Alto, CA · On-site

$45 - $49/hr

Imaging & Archiving: Scan confidential medical history documents and patient charts into a document ... Troubleshoot desktop, laptop, and tablet hardware/software issues, assist with local computer ...

Kaiser Permanente

CT Tech

Riverside, CA · On-site

Performs Computed Tomographic (CT) imaging. * Assist physician during minor surgical procedures ... Documents clinical activities and required image information in a timely, comprehensive, and ...

New

HiredFirst

Multi-Modality Imaging Specialist

Templeton, CA · On-site

$2.5K - $2.9K/wk

Operate imaging equipment and ensure image quality/safety * Assist with interventional procedures ... Maintain equipment, crash cart readiness, and documentation * Collaborate with imaging team to meet ...

Skill Corp

Data Entry

Palo Alto, CA · On-site

$45 - $49/hr

Scan confidential medical history documents and patient charts into a document imaging system ... * Assist with local computer/printer networking and set up cellular routers and VPN access.

New

Fairway Staffing Solutions

AP Clerk

Vernon, CA · On-site

$25/hr

... document imaging systems)Maintain sales tax audit reportsReconcile month-end open purchase ... Accounting Assistant (A/P duties)Accounts Receivable ClerkPerform additional duties as assignedJob ...

Kaiser Permanente

CT Tech

Fontana, CA · On-site

Performs Computed Tomographic (CT) imaging. * Assist physician during minor surgical procedures ... Documents clinical activities and required image information in a timely, comprehensive, and ...

New

acralending

Loan Shipper Clerk

Irvine, CA

$18 - $20/hr

Scan mortgage loan documents into internal shared drives and document imaging system * Review and ... Prepare shipping manifests and package trailing docs to investor's custodian * Assist in special ...

acralending

Loan Shipper Clerk

Irvine, CA

$18 - $20/hr

Scan mortgage loan documents into internal shared drives and document imaging system * Review and ... Prepare shipping manifests and package trailing docs to investor's custodian * Assist in special ...

Carbon Health

Per Diem Limited XRT/MA

Eastvale, CA · On-site

$55 - $83/hr

Verify orders and document imaging procedures accurately in the electronic medical record (EMR) and imaging systems * Assist providers with clinical examinations and procedures, including rooming ...

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Showing results 21-40

All JobsDocument Imaging JobsDocument Imaging Assistant JobsDocument Imaging Assistant Jobs in California

Document Imaging Assistant information

What does a document imaging assistant do?

A Document Imaging Assistant is responsible for converting paper documents into digital formats using scanners and specialized software. They organize, scan, and index documents to ensure accurate digital records, making information easier to store, search, and retrieve. This role often includes quality control to check for errors and proper file management to maintain confidentiality and data integrity. Document Imaging Assistants work in offices, hospitals, legal firms, and other settings where managing large volumes of documents is essential.

What skills and qualifications are needed to be a document imaging assistant?

To thrive as a Document Imaging Assistant, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document management systems, scanners, and imaging software is commonly required, along with basic computer proficiency. Excellent time management, reliability, and the ability to maintain confidentiality help individuals excel in this role. These skills and qualities ensure accurate digital records, efficient workflow, and secure handling of sensitive documents.

What are common challenges document imaging assistants face, and how can they be managed?

Document Imaging Assistants often deal with large volumes of paperwork that must be accurately scanned, indexed, and stored, which can be repetitive and require a high degree of attention to detail. Managing time efficiently and maintaining focus are key to preventing errors and ensuring documents are processed promptly. Adopting organized workflows, using batch processing features in imaging software, and regularly checking quality standards can help manage these challenges. Additionally, clear communication with team members is important to resolve any discrepancies or technical issues quickly.

What is the difference between Document Imaging Assistant vs Data Entry Clerk?

AspectDocument Imaging AssistantData Entry Clerk
Required SkillsScanning, indexing, basic image editingTyping, data input, accuracy
Work EnvironmentOffices, archives, digital labsOffices, data centers
CertificationsNone typically required, some familiarity with imaging softwareNone typically required, proficiency in MS Office
Industry UsageDocument management, records retentionAdministrative, clerical tasks

The Document Imaging Assistant focuses on digitizing and organizing physical documents, while the Data Entry Clerk primarily inputs data into computer systems. Both roles require attention to detail and work in office environments, but they differ in specific skills and tasks. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

What are the most commonly searched types of Document Imaging jobs in California?

The most popular types of Document Imaging jobs in California are:

What cities in California are hiring for Document Imaging Assistant jobs?

Cities in California with the most Document Imaging Assistant job openings:

Document Imaging Assistant jobs near you

AP/Purchasing Assistant

Arrow Construction

Sacramento, CA • On-site

$26 - $35/hr

Full-time

Medical, Retirement

Posted 10 days ago

Job description

The AP & Purchasing Assistant is responsible for the accurate and timely processing of vendor invoices, purchase orders, job costing and payments while ensuring compliance with company policies. Supports the purchasing specialist and accounting department by maintaining strong vendor relationships and ensuring financial data integrity. This position collaborates closely with Accounting, Project Management, and Field Operations to maintain accurate cost tracking and reporting.

Key Responsibilities:
Accounts Payable:
  • Process vendor invoices daily, ensuring proper approval and supporting documentation.
  • Perform 3-way matching between purchase orders, invoices, and receiving documentation.
  • Verify proper job cost coding and general ledger coding.
  • Enter and route invoices for approval according to company authorization policies.
  • Maintain electronic document management filing for invoices and supporting documentation.
  • Communicate with vendors regarding payment status and resolve invoice issues.
  • Ensure compliance with payment terms and maximize early payment discounts where appropriate.
  • Assist with month-end closing including accruals for received but unbilled invoices.
  • Support audit requests and provide documentation as needed.
  • Maintain internal controls related to accounts payable processing.
  • Assist in process improvement initiatives within the accounting and purchasing functions.

Procurement & Cost Management:
  • Issue and review purchase requests and issue purchase orders (POs) in compliance with approved budgets and company policies.
  • Obtain purchase orders from Purchasing Manager for short-term rentals and incidental material purchases and enter into accounting system and document imaging system daily.
  • Track committed costs and verify alignment between purchase orders, invoices, and job cost codes.
  • Reconcile all purchase orders in accounting system with invoices
  • Support weekly cost and variance reporting by ensuring accurate purchasing data flows into the job cost system (Vista/HCSS).

Systems and Reporting:
  • Utilize Vista, HCSS, and Heavyjob/Heavybid (as applicable) to manage purchase orders and cost tracking.

Qualifications:
  • Experience: Minimum 3 years of accounts payable experience (preferably in construction).
  • Technical Skills: Strong working knowledge of Viewpoint Vista, HCSS, or similar construction ERP systems. Proficiency in Microsoft Excel and cost-tracking tools.

Measurements of Performance:
  • Accuracy and timeliness of invoice processing and coding.
  • Ability to meet weekly and monthly deadlines.
  • Excellent communication and analytical skills.
  • Ability to multitask, prioritize effectively, and manage workload.
  • Cooperation with accounting, purchasing, and operations teams.
  • Ability to identify process improvements.
  • Feedback from management and team members.
  • Compliance with company policies and procedures.

Reports To:
Purchasing Specialist/Purchasing Manager.

Works Closely With:
Project Managers, Accounting, Equipment, and Field Operations teams

Great Pay & Benefits (Health, Pension / 401k & Safety Incentive).
Apply at Arrow Construction 1850 Diesel Drive, Sacramento, CA 95838 or go online https://www.arrowcon.com/employment