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Document Coordinator Jobs in Rye, NY (NOW HIRING)

tcw

Document Control Assistant II

Ridgefield, CT · On-site

Handle Certificate of Analysis (COA) requests, including monitoring inboxes, coordinating with vendors, and sending documents to internal teams. * Assist with maintaining synthetic dye information ...

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Document Control Specialist I

Orangeburg, NY

$65K - $85K/yr

Responsible for prioritizing and coordinating Change Order submissions. Acts as an interface between all functions to ensure the appropriate changes are properly documented and implemented for change ...

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Document Control Specialist I

Orangeburg, NY · On-site

$65K - $85K/yr

Responsible for prioritizing and coordinating Change Order submissions. Acts as an interface between all functions to ensure the appropriate changes are properly documented and implemented for change ...

Werfen

Document Control Specialist I

Orangeburg, NY

$65K - $85K/yr

Responsible for prioritizing and coordinating Change Order submissions. Acts as an interface between all functions to ensure the appropriate changes are properly documented and implemented for change ...

Werfen

Document Control Specialist I

Orangeburg, NY

$65K - $85K/yr

Responsible for prioritizing and coordinating Change Order submissions. Acts as an interface between all functions to ensure the appropriate changes are properly documented and implemented for change ...

Werfen

Document Control Specialist I

Orangeburg, NY · On-site

$65K - $85K/yr

Responsible for prioritizing and coordinating Change Order submissions. Acts as an interface between all functions to ensure the appropriate changes are properly documented and implemented for change ...

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All JobsDocument JobsDocument Coordinator JobsDocument Coordinator Jobs in Rye, NY

Document Coordinator information

See Rye, NY salary details

$14

$27

$45

How much do document coordinator jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for document coordinator in Rye, NY is $27.32, according to ZipRecruiter salary data. Most workers in this role earn between $20.87 and $32.60 per hour, depending on experience, location, and employer.

What is a document coordinator?

Document Coordinators are professionals responsible for managing, organizing, and maintaining documents within an organization. They ensure that all documents are accurate, up-to-date, and accessible to authorized personnel. Their duties often include document control, version management, compliance with regulatory standards, and supporting teams with documentation needs. Document Coordinators play a crucial role in industries like healthcare, construction, and pharmaceuticals, where proper documentation is essential for legal and operational purposes.

What skills and qualifications are needed to thrive as a document coordinator?

To thrive as a Document Coordinator, you need strong organizational skills, attention to detail, and experience with document management practices, often supported by an associate’s or bachelor’s degree in a related field. Familiarity with document management systems (DMS) like SharePoint, proficiency in Microsoft Office Suite, and knowledge of compliance standards are typically required. Excellent communication, time management, and the ability to work collaboratively make someone stand out in this role. These skills ensure accurate document control, regulatory compliance, and efficient workflow within an organization.

How does a document coordinator typically collaborate with other departments to ensure document accuracy and compliance?

Document Coordinators frequently work cross-functionally with departments such as Quality Assurance, Regulatory Affairs, and Operations to gather, review, and maintain critical documentation. They are responsible for ensuring that documents adhere to company standards and regulatory requirements, which often involves coordinating revisions, obtaining approvals, and facilitating audits. Effective communication and attention to detail are essential, as the role requires balancing input from multiple stakeholders while meeting strict deadlines. This collaborative environment supports both organizational compliance and efficient workflow.

What is the difference between Document Coordinator vs Document Specialist?

AspectDocument CoordinatorDocument Specialist
CredentialsHigh school diploma or equivalent; some roles may require a certification in document managementSimilar credentials; often requires certification in document control or records management
Work EnvironmentOffice settings, corporate or healthcare environmentsOffice settings, industries like healthcare, legal, or engineering
Employer & Industry UsageCommon in corporate, healthcare, legal sectorsUsed in similar industries, often with more technical focus
Primary ResponsibilitiesOrganizing, managing, and maintaining documents; coordinating document flowCreating, reviewing, and ensuring accuracy of documents; technical document control

While both roles involve managing documents, a Document Coordinator primarily focuses on organizing and coordinating document flow within an organization. A Document Specialist often handles more technical aspects, including creating and reviewing documents to ensure accuracy. The roles overlap in credentials and work environment, but differ in scope and technical focus.

Is document control a stressful job?

Document control can be stressful due to the need for accuracy, organization, and meeting deadlines, especially in industries with strict compliance standards. The role often requires attention to detail, familiarity with document management systems, and the ability to handle multiple tasks simultaneously, which can contribute to work-related stress.

What cities near Rye, NY are hiring for Document Coordinator jobs?

Cities near Rye, NY with the most Document Coordinator job openings:

Document Coordinator jobs near you
Infographic showing various Document Coordinator job openings in Rye, NY as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $56,821 per year, or $27.3 per hour.

Document Control Assistant II

tcw

Ridgefield, CT • On-site

Full-time

Re-posted 7 days ago

Job description

Position Summary: Support the organization, maintenance, and distribution of food product documentation used by customers and internal teams including Sales, Legal, Food Safety, Regulatory, and Finance. Ensure product records and specifications are accurately filed, updated, and accessible by following established document control processes. Provide entry-level administrative support to FSQA and Regulatory teams.

What You’ll Do:

  • Collect, organize, file, and distribute product documentation such as specification sheets, kosher certificates, organic certificates, and other required records.

  • Respond to customer and internal requests for product documents and route information to the appropriate teams.

  • Support product specification database updates, cleanup, and general maintenance to keep information accurate and current.

  • Handle Certificate of Analysis (COA) requests, including monitoring inboxes, coordinating with vendors, and sending documents to internal teams.

  • Assist with maintaining synthetic dye information and FTL tracking lists.

  • Support vendor outreach efforts to request missing or updated product information.

  • Help FSQA and Regulatory teams gather supplier and product documentation as needed.

  • Maintain organized electronic filing systems and follow recordkeeping procedures for document storage, retrieval, and retention.

  • Assist with basic audits, record checks, and document archiving activities.

Cross-Functional Support:

  • Legal: Assist with vendor documentation needed for compliance programs.

  • Food Safety / QA: Support collection and routing of supplier food safety documents.

  • Sales & Product Teams: Help fulfill product attribute and customer documentation requests.

  • Finance: Support documentation needs related to vendor setup and payment processing.

About You:

  • High school diploma required; Associate’s degree or related field preferred.

  • 0–2 years of experience in administrative support, food industry, supply chain, or document control. Recent graduates welcome.

  • Comfortable using Microsoft Office (Excel, Word, Outlook) and working in shared drives or databases.

  • Strong attention to detail and ability to stay organized with repetitive tasks.

  • Good communication skills and willingness to work with multiple teams.
  • Able to manage multiple tasks in a fast-paced environment.
  • Positive, dependable, and team-oriented.

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