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Document Control Associate Jobs in Madison, WI (NOW HIRING)

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Document Control Associate information

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$11

$26

$46

How much do document control associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document control associate in Madison, WI is $26.69, according to ZipRecruiter salary data. Most workers in this role earn between $18.65 and $33.89 per hour, depending on experience, location, and employer.

What is a document control associate?

Document Control Associates are professionals responsible for managing, organizing, and maintaining company documents and records. They ensure that documents are properly filed, easily accessible, and comply with regulatory standards or company policies. Their duties often include tracking document versions, distributing updated documents to relevant teams, and maintaining document security and confidentiality. This role is critical in industries such as construction, pharmaceuticals, engineering, and manufacturing, where accurate documentation is essential for compliance and quality control.

What skills and qualifications are needed to thrive as a document control associate?

To thrive as a Document Control Associate, you need strong organizational abilities, attention to detail, and a background in records management or a related field. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes ISO or GMP compliance standards is typically required. Excellent communication, time management, and problem-solving skills help ensure accuracy and efficiency in handling sensitive documentation. These skills are crucial for maintaining data integrity, regulatory compliance, and smooth information flow within an organization.

How does a document control associate typically interact with other departments, and what collaboration skills are important for success?

As a Document Control Associate, you will regularly collaborate with various departments such as engineering, quality assurance, and project management to ensure all documentation is accurate, up-to-date, and compliant with company standards. Effective communication and organizational skills are essential, as you'll often coordinate document reviews, approvals, and distribution. Being detail-oriented and responsive helps you manage document requests efficiently, while strong teamwork skills foster smooth information flow and support cross-functional objectives.

What is the difference between Document Control Associate vs Document Coordinator?

AspectDocument Control AssociateDocument Coordinator
CertificationsOften requires familiarity with document management systems, industry-specific certificationsSimilar certifications, with emphasis on document organization and communication skills
Work EnvironmentTypically in manufacturing, engineering, or construction industriesCommonly in corporate, engineering, or technical settings
Employer & Industry UsageUsed by companies managing technical documents, quality recordsUsed in project management, quality assurance, and administrative roles

The main difference between a Document Control Associate and a Document Coordinator lies in their focus areas. The Document Control Associate primarily manages technical documents, ensuring version control and compliance, while the Document Coordinator often handles broader document workflows and communication. Both roles require similar skills and certifications but serve slightly different functions within organizations.

What are the most commonly searched types of Document Control jobs in Madison, WI?

The most popular types of Document Control jobs in Madison, WI are:

What cities near Madison, WI are hiring for Document Control Associate jobs?

Cities near Madison, WI with the most Document Control Associate job openings:

Document Control Associate jobs near you
Infographic showing various Document Control Associate job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $55,510 per year, or $26.7 per hour.

Compliance Administrator

Quality Power Solutions

Madison, WI • On-site

Full-time

Posted 18 days ago

Key responsibilities

  • Support the organization's regulatory, customer, and operational compliance programs by maintaining documentation, certifications, and training records.

  • Monitor and update compliance portals, OSHA records, and certification databases, ensuring timely renewals and accuracy.

  • Prepare documentation for audits, maintain compliance reports, and assist departments in maintaining audit readiness.

Job description

Purpose of Job

The Compliance Administrator is responsible for supporting the organization's regulatory, customer, and operational compliance programs. This position ensures company documentation, certifications, training records, and compliance requirements remain accurate, current, and audit-ready.

The Compliance Administrator works closely with Operations, Human Resources, Safety, and management to maintain compliance with federal, state, customer, and internal company requirements, supporting the broader safety and compliance function led by the EHS Director.


Job Components


Regulatory Compliance

  • Maintain compliance with applicable federal, state, and local regulations.
  • Monitor regulatory changes and communicate updates to management.
  • Assist in implementing new compliance requirements and procedures.
  • Support OSHA, DOT, and other regulatory compliance initiatives.

Customer Compliance

  • Maintain customer compliance portals and prequalification systems.
  • Upload and update required documentation, including safety statistics, insurance certificates, training records, and certifications.
  • Monitor portal expiration dates and ensure timely renewals.
  • Respond to customer compliance requests and documentation requirements.

OSHA Documentation

  • Maintain OSHA injury and illness records (300, 300A, and 301 logs).
  • Organize inspection reports, corrective actions, and regulatory documentation.
  • Assist with OSHA reporting requirements and record retention.
  • Support incident documentation and regulatory filings.

Training Records Management

  • Maintain employee training records and learning management systems.
  • Schedule required regulatory and customer-required training.
  • Track recurring training requirements and notify supervisors of upcoming expirations.
  • Prepare training reports for management and customers.

Certification Tracking

  • Track employee certifications, licenses, and qualifications.
  • Monitor expiration dates for certifications including OSHA, First Aid/CPR, equipment qualifications, and other required credentials.
  • Coordinate renewal training and documentation.
  • Maintain certification databases.

Audit Preparation

  • Prepare documentation for internal, customer, insurance, and regulatory audits.
  • Perform periodic compliance reviews to ensure documentation accuracy.
  • Track corrective actions resulting from audits.
  • Assist departments in maintaining audit readiness.

Policy Administration

  • Maintain company policies and procedures.
  • Coordinate policy revisions and document approvals.
  • Ensure employees receive updated policies.
  • Maintain policy revision history.

Document Control

  • Maintain controlled documents using established document control procedures.
  • Ensure current revisions are available throughout the organization.
  • Archive obsolete documents according to company retention requirements.
  • Organize compliance documentation for easy retrieval.

Compliance Reporting

  • Prepare monthly and quarterly compliance reports.
  • Track key compliance metrics and performance indicators.
  • Maintain compliance dashboards and management reports.
  • Assist leadership with regulatory reporting as needed.

Employee Onboarding

  • Coordinate compliance-related onboarding activities for new employees.
  • Ensure required training, acknowledgments, and documentation are completed.
  • Verify completion of regulatory and customer-required onboarding requirements.
  • Maintain onboarding records.

Certificates of Insurance (COIs)

  • Coordinate requests for Certificates of Insurance.
  • Track customer insurance requirements.
  • Work with insurance providers to obtain updated certificates.
  • Maintain COI records and expiration tracking.

DOT Compliance

  • Maintain Driver Qualification Files (DQFs).
  • Track Commercial Driver License (CDL) requirements.
  • Monitor medical certificates, motor vehicle records, and annual reviews.
  • Coordinate DOT drug and alcohol testing documentation.
  • Assist with FMCSA compliance requirements and recordkeeping.


Qualifications


Education

  • Associate's degree in Business Administration, Occupational Safety, Human Resources, or related field preferred.
  • Equivalent combination of education and experience will be considered.

Experience

  • 2-5 years of experience in compliance, safety administration, human resources, quality systems, or related administrative roles.
  • Experience maintaining customer compliance portals is preferred.
  • Experience with OSHA and DOT compliance documentation is highly desirable.

Knowledge

  • OSHA recordkeeping requirements.
  • DOT/FMCSA compliance requirements.
  • Customer prequalification systems (ISNetworld, Avetta, Veriforce, PEC, etc.).
  • Document control practices.
  • Regulatory record retention requirements.
  • Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

Skills

  • Exceptional organizational and time management skills.
  • Strong attention to detail.
  • Excellent written and verbal communication.
  • Ability to manage multiple deadlines simultaneously.
  • Strong analytical and problem-solving abilities.
  • Ability to maintain confidential information.
  • Customer service oriented with strong interpersonal skills.

Preferred Certifications

  • OSHA 30-Hour General Industry or Construction
  • Certified Occupational Safety Specialist (COSS)
  • Certified Compliance & Ethics Professional (CCEP) (preferred)
  • DOT Compliance Training Certificate
  • First Aid/CPR Certification (preferred)


Supervisory Responsibility

This position does not have supervisory responsibility.


Scope Data

  • Provides compliance administration support across the organization's offices and field operations.
  • Operates under the direction of the EHS Director, with moderate autonomy in day-to-day task execution.

Key Performance Indicators (KPIs)

  • 100% on-time customer portal compliance submissions.
  • Zero overdue employee certifications.
  • Training completion rate of 98% or greater.
  • Successful completion of customer and regulatory audits.
  • OSHA logs maintained accurately and submitted on time.
  • DOT files maintained at 100% compliance.
  • Policy revisions completed within established timelines.
  • Compliance reports submitted by scheduled deadlines.

Work Environment

  • Primarily office-based, with prolonged periods of sitting and computer work.
  • Occasional lifting up to 25 pounds.
  • Occasional travel to company locations for audits or training.
  • Ability to file, organize, and retrieve records.