Document Control Assistant Jobs in Shawnee, KS (NOW HIRING)

Requisition ID: 181451
Job Level: Mid Level
Home District/Group: Kiewit Nuclear Solutions
Department: Document Controls
Market: Nuclear
Employment Type: Full Time
Position Overview
We are seeking a highly experienced Document Control Specialist to support our team in managing and maintaining critical documentation processes. This role is essential to ensuring compliance, accuracy, and accessibility of controlled documents.
District Overview
Kiewit Nuclear Solutions. is a full-service engineering, project management, and construction provider operating across North America. Our experience and expertise span all aspects of the nuclear-related market from carbon-free, small modular reactors to Dept of Energy science, and environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial, and infrastructure markets. As part of Kiewit, we are integrated with 135 years of construction and engineering excellence that provides holistic solutions, differentiating our team from the rest of the industry.
Our rapidly growing nuclear solutions business has opened new locations across North America to strengthen our market presence while executing work within the communities we live within and support. We are committed to build upon our history as one of the safest companies to work for by equipping our craft and staff with the best technology, processes, equipment, tools, and safety programs available.
We are an innovative team that prides itself on excellence through continuous improvement and an unwavering commitment to deliver for our clients. Our staff collaborates with Kiewit's vast internal network of resources that span heavy civil and infrastructure, vertical and commercial buildings, industrial, as well our oil and gas and power generation markets, to drive safe and cost-effective solutions that achieve client expectations and further Kiewit's core values of People, Integrity, Excellence, and Stewardship.
On our team, you'll have the opportunity to see, design and construct more than you ever imagined. Working hard will not only bring you satisfaction from a job well done, but it will help propel your career forward faster than you might expect. Kiewit's culture encourages training, developing your skills, and tailoring your experience and knowledge to allow you to take on projects that impact millions across North America. With top-notch health benefits, a wealth-building 401k plan, and unbeatable growth opportunities, joining Kiewit can bring a lifetime of personal success and satisfaction.
Location
This position will be based out of Lenexa, KS, may also be performed from Oak Ridge/Knoxville, TN; with the expectation of possibly traveling to different job sites as the lead project document controller.
This position will be in the field at a construction jobsite near various location, as needed.
Responsibilities

• Perform process assessments to ensure accuracy of all controlled documentation.
• Assist with requests for information from external customers, vendors and internal customers (inter-company).
• Participate as needed in corrective/preventive actions items and their investigations.
• Ensure that the confidentiality of sensitive information is protected.
• Oversee the proper approval, maintenance and distribution of documents and retention policies.
• Control the numbering, sorting, filing, storing and retrieval of electronic and hard copy documents.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Develop, implement, and maintain document control systems and procedures.
• Responsible for training and guiding project teams on document control standards, workflow and systems.
• Manage document lifecycle including creation, revision, approval, distribution, and archiving.
• Ensure compliance with internal standards and regulatory requirements.
• Coordinate with cross-functional teams to support audits and inspections.
• Identify opportunities for process improvement and automation.
• Create, maintain, and assess hard copy Construction Work Packages throughout the lifecycle of the project.
• Fulfill requests submitted for creating new Construction Work Packages by printing, stamping and binding documents/drawings.
• Ensure all hard copy Construction Work Packages always include the latest revisions and are updated with new revisions of documents/drawings expeditiously.
• Maintain project specific logs.
• Provide project reports to management, subcontractors, and clients when required.
• Perform other duties as assigned.

Qualifications

• 2+ years of experience in document control, preferably in a regulated industry (e.g., nuclear, pharmaceutical, aerospace).
• Excellent attention to detail and organizational skills.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Ability to keep up with fast-paced atmosphere and understanding of how to prioritize work based on business needs.
• Strong understanding of document management systems (e.g., SharePoint, InEight).
• Must have a solid technical aptitude for many software applications and learn new software effortlessly.
• Ability to multi-task, problem solve and work collaboratively.
• Strong communication and interpersonal skills.
• Must possess an aptitude to lead and manage people.
• Knowledge of SharePoint and InEight software is a plus!

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Other Requirements:
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• FIELD ROLES ONLY May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
There's no limit to what you'll do at Kiewit. Whether you're building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people's lives for generations to come.
Here you'll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.
We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.
Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.
We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.