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Document Associate Jobs in Chicago, IL (NOW HIRING)

VDA

Associate

Naperville, IL · On-site

$155K - $175K/yr

The Associate position is a pivotal consultative role designed to support various functions within ... Maintain organized records and documentation to ensure compliance and facilitate easy access to ...

Mandarich Law Group, LLP

Associate Attorney

Chicago, IL · On-site

Draft and review Summons & Complaints, Judgments, Settlement Agreements, Discovery and other related documentation. * Litigation Motions and Responses - Associate may be required to draft, review and ...

VDA

Associate

Naperville, IL · On-site

$155K - $175K/yr

The Associate position is a pivotal consultative role designed to support various functions within ... Maintain organized records and documentation to ensure compliance and facilitate easy access to ...

Mandarich Law Group, LLP

Associate Attorney

Chicago, IL · On-site

$125 - $150/hr

Draft and review Summons & Complaints, Judgments, Settlement Agreements, Discovery and other related documentation * Litigation Motions and Responses - Associate may be required to draft, review and ...

Mandarich Law Group, LLP

Associate Attorney

Chicago, IL · On-site

Draft and review Summons & Complaints, Judgments, Settlement Agreements, Discovery and other related documentation. * Litigation Motions and Responses - Associate may be required to draft, review and ...

John Kasperek Co Inc

Associate

Calumet City, IL · On-site

$52K - $72K/yr

The Associate will perform routine, detailed accounting and tax services, as well as audit support ... Identify and document control deficiencies or other matters that warrant the attention of ...

Mandarich Law Group, LLP

Associate Attorney

Chicago, IL · On-site

Draft and review Summons & Complaints, Judgments, Settlement Agreements, Discovery and other related documentation. * Litigation Motions and Responses - Associate may be required to draft, review and ...

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All JobsDocument Associate JobsDocument Associate Jobs in Chicago, IL

Document Associate information

See Chicago, IL salary details

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$47

How much do document associate jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for document associate in Chicago, IL is $27.28, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $34.66 per hour, depending on experience, location, and employer.

What is a document associate?

Document Associates are professionals responsible for managing, organizing, and maintaining important documents within an organization. Their duties often include scanning, indexing, filing, and ensuring the accuracy and confidentiality of records. They support efficient document retrieval, assist with compliance requirements, and may also update databases or provide administrative support related to documentation processes. This role is essential for keeping information accessible and secure in various industries, such as healthcare, legal, and corporate environments.

What skills and qualifications are needed to thrive as a document associate?

To thrive as a Document Associate, you need strong organizational skills, attention to detail, and proficiency in document management practices, often supported by a high school diploma or relevant office administration certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Excellent communication, time management, and problem-solving skills help you collaborate effectively and manage workload priorities. These competencies ensure accurate document handling, regulatory compliance, and efficient workflow in business environments.

What are the main challenges a document associate might face when managing large volumes of documents?

One of the main challenges for a Document Associate is maintaining accuracy and consistency while handling large volumes of documents, especially under tight deadlines. It requires strong organizational skills to ensure all documents are correctly formatted, properly indexed, and easily retrievable. Additionally, Document Associates must stay updated with document management systems and company protocols, often collaborating with multiple departments to ensure compliance and data security. Adapting to frequent changes in procedures or software can also be a significant aspect of the role.

What is the difference between Document Associate vs Data Entry Clerk?

AspectDocument AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may require familiarity with document management systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffices, legal, healthcare, or corporate settings handling documentsOffices, administrative settings focusing on data input
Employer & Industry UsageLegal firms, healthcare providers, corporate officesAdministrative departments, data processing centers
Common Search & ComparisonOften compared for document handling tasksCompared for data input roles

The main difference between a Document Associate and a Data Entry Clerk lies in their focus. Document Associates primarily handle document management, review, and organization within various industries, while Data Entry Clerks focus on inputting data into systems. Both roles require attention to detail and similar credentials, but their work environments and specific tasks differ.

Is document review a good entry-level job?

Document review is often considered a suitable entry-level job in legal and administrative fields because it requires attention to detail and basic understanding of legal or business documents. It typically involves reviewing, organizing, and coding documents, often with minimal prior experience, and can serve as a stepping stone to more advanced roles. However, the job can be repetitive and may require long hours, so suitability depends on individual preferences and career goals.

What are the most commonly searched types of Document jobs in Chicago, IL?

The most popular types of Document jobs in Chicago, IL are:

What are popular job titles related to Document Associate jobs in Chicago, IL?

For Document Associate jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Document Associate jobs in Chicago, IL look for?

The top searched job categories for Document Associate jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Document Associate jobs?

Cities near Chicago, IL with the most Document Associate job openings:

Document Associate jobs near you
Infographic showing various Document Associate job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 29% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $56,751 per year, or $27.3 per hour.

Global QMS Documentation & Records Control Specialist

Hollister Incorporated

Libertyville, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Abercrombie & Fitch rating

6.2

Company rating: 6.2 out of 10

Based on 155 frontline employees who took The Breakroom Quiz

51st of 105 rated fashion retailers

Job description

We Make Life More Rewarding and Dignified
Location: Libertyville
Department: Quality
Summary
The Global QMS Documentation and Records Control Specialist is responsible for managing the end-to-end lifecycle of controlled documents and quality records. This involves ensuring that the control of quality procedures and records complies with all applicable global requirements/standards (e.g., FDA QMSR, ISO 13485). This role is essential for ensuring that medical device products are designed, manufactured, and maintained to validated specifications every time and maintaining audit/inspection readiness.
Hollister Incorporated operates in a hybrid work environment. For this position, we require the Associate to be onsite a minimum of 4 days per week
Responsibilities
Coordinate the lifecycle of controlled documents including creation, review, approval, release, distribution, revision, and retirement within the electronic document management system.
Maintain, audit, archive, and retrieve critical quality management system records including internal audit records, external inspection records, approved supplier records, and related quality documentation.
Serve as a primary point of contact for document and record retrieval in support of internal audits and external regulatory inspections.
Support training administration by linking released QMS documents to applicable associate training requirements.
Promote compliance with good documentation practices by identifying and resolving issues related to metadata, templates, signatures, versioning, and controlled document accuracy.
Manage physical and electronic archives, retention schedules, secure off-site storage through approved vendors, and maintenance of the Approved Vendor List.
Provide reports and metrics on document control performance to support compliance, visibility, and process monitoring.
Support continuous improvement initiatives, investigations, and corrective actions related to document control processes and systems.
Essentials of the role
  • Experience supporting document control, records management, or quality systems within a regulated environment.
  • Working knowledge of electronic document management systems, change control processes, and good documentation practices.
  • Ability to maintain accurate records, manage competing priorities, and support audit or inspection readiness activities.
  • Strong attention to detail, organizational skills, and ability to collaborate with cross functional and global teams.

Essential Functions of the Role
  • Communicate effectively via email, phone, and virtual platforms.
  • Collaborate across departments to support organizational goals.
  • Participate in cross-functional meetings and initiatives.
  • Maintain and analyze data using tools like Excel, SAP, or HRIS systems.
  • Prepare reports and dashboards for internal stakeholders.
  • Ensure data accuracy and confidentiality in compliance with company and legal standards.
  • Manage multiple priorities and deadlines in a fast-paced environment.
  • Lead or support special projects aligned with departmental objectives.
  • Demonstrate initiative in identifying process improvements or automation opportunities.
  • Serve as a point of contact for internal and external stakeholders.
  • Resolve inquiries and issues with professionalism and discretion.
  • Maintain secure handling of sensitive information.
  • Support audits and regulatory reporting as needed.

Education & Work Requirements
  • Bachelor's Degree with 2-5 years of related experience

Education & Work Preferences
  • Experience with an eDMS (e.g., Veeva Vault, Master Control, etc.)
  • Equivalent experience in lieu of Bachelors degree may be considered
  • Strong understanding of document control in the medical device industry
  • Strong understanding of applicable standards (e.g., FDA QMSR, ISO 13485, ISO 14971)
  • Experience in regulated environments; medical device industry is highly desirable.
  • Proficiency in Microsoft Office (specifically advanced Word formatting)
  • Ability to work independently and in a focused manner
  • Strong interpersonal communication and customer service skills
  • Learning, technology, innovation and improvement orientated
  • High energy, collaborative and team oriented
  • Technology orientated (use of AI and other tools)
  • Exceptional Attention to Detail: Ability to spot a missing signature or a minor typo in a multi-page document.
  • Aptitude Toward Structure and Organization: Capability to manage and catalog thousands of active and archived documents and records while maintaining support of day-to-day document management needs.
  • Analytical and Problem Solving Skills

Competencies
  • Be Agile - Innovates and adapts quickly, approaching change with curiosity while persisting through obstacles.
  • Be Customer Centric - Considers the needs, experiences and feedback of customers in all we do.
  • Be People-Focused - Builds trust and collaborates with an inclusive and empathetic approach.
  • Be Performance Driven - Operates with an ownership mindset, driving meaningful outcomes.
  • Live The Schneiders' Legacy, Our Noble Purpose - Passionately serves Our Mission and Vision, while demonstrating the Immutable Principles.
  • Mid-year Rating and Comments for Competencies
  • Mid-year Rating and Comments for Goals

Our Total Rewards package in aggregate is above market and includes competitive pay, paid time off programs, peer-to-peer recognition, health and life insurance, wellness programs and incentives, and generous retirement savings.
  • The anticipated base pay range for this position is $62,000 - $87,000 yearly. The actual salary varies based on applicant's location, education, experience, skills, abilities, and other legitimate business factors.
  • This position is also eligible to participate in the Hollister Corporate Bonus Plan.
  • The Company's health and welfare benefits include medical, prescription, dental, vision, spending/savings accounts, disability, company paid (parental and caregiver) leaves, statutory leaves/disability programs, accident, life, wellbeing, education assistance, adoption assistance, and voluntary benefit programs.
  • The Company's 401(k) Retirement Savings Plan includes: auto-enrollment, ROTH, vesting and eligible participants "safe harbor" matching contributions.
  • The Company's paid time off benefits include: 11 paid holidays, paid vacation based on length of service and exempt/non-exempt status, and sick days based on statutory requirements and/or exempt/non-exempt status.
  • The Company's additional benefits include: education assistance and adoption assistance benefit programs.

About Hollister Incorporated
Hollister Incorporated is an independent, employee-owned company that develops, manufactures and markets healthcare products worldwide. The company spearheads the advancement of innovative products for ostomy care, continence care and critical care, and also creates educational support materials for patients and healthcare professionals. Headquartered in Libertyville, Illinois, Hollister has manufacturing and distribution centers on three continents and sells in nearly 80 countries. Hollister is a wholly owned subsidiary of The Firm of John Dickinson Schneider, Inc., and is guided both by its Mission to make life more rewarding and dignified for people who use our products and services, as well as its Vision to grow and prosper as an independent, employee-owned company, and in the process, to become better human beings.
EOE Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Job Req ID: 35989

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