Docket Manager Jobs in Florida (NOW HIRING)

Description KEY REQUIREMENTS Graduation from a high school or a GED An Associates' degree or (60 hours of credit earned toward a bachelors degree) from an accredited college or university in a related field such as Psychology, Sociology, Criminal Justice or Law Three years of paraprofessional experience in a criminal justice system or related field. (A combination of equivalent education beyond high school and experience may be considered to meet the experience requirement) Knowledge of court practices and procedures as they relate to injunctions for protection and family law Knowledge of the basic structure of the courts and criminal justice system Knowledge of computer applications, including but not limited to: Odyssey, CJIS, Microsoft Word, and Excel Ability to type 35 correct words per minute (CWPM) SUMMARY The Docket Specialist is a professional and highly responsible position providing case flow management for a high volume injunction for protection docket for five Family Law Judges. The Docket Specialist monitors the court docket, prepares summary reports, verifies and researches case information, schedules hearings, and provides follow-up for injunction for protection cases.

The Docket Specialist handles the preparation of files, calendaring of hearings, verification of service, completion and amendments of orders, and performs clerical duties associated with the duties listed. The Docket Specialist is required to provide quality, accurate, and timely information to the Family Law Judges and court personnel. This position is required to attend court, announce cases, and efficiently handle the case flow of the injunction and violation dockets.

The Docket Specialist is required to assist with the preparation, completion, and notarization of documents. This position is required to handle a high volume of public and professional inquiries, manage the calendaring of intake appointments, and use a multi-line telephone system. The Docket Specialist requires good communication skills and the ability to provide a clear explanation of the court process, the terms of the protection order, and enforcement remedies.

The Docket Specialist is also required to perform front desk duties, as assigned. General office duties are required. The Docket Specialist position reports directly to the Program Coordinator in the Domestic Violence Division.

Performance is evaluated by accuracy and efficiency of work provided, timeliness of duties, and by feedback from the public and other agencies. Primary responsibilities of a Docket Specialist include the following: (1) Docket preparation, hearings, and follow up; (2) Preparation of summary case reports and orders from court including notarization; (3) Provide assistance with intake and front desk responsibilities; (4) Monitoring of case scheduling; (5) Perform other administrative duties as assigned. Examples of Duties ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this position.

The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. (1) Docket Preparation, hearings, and follow up Prepare court files for a high volume court docket. Calendar hearings.

Prepare and disseminate the injunction for protection docket. Attend Injunction for Protection hearings. Arrange for court interpreters and any other court accommodation needed.

Insert and type data into the CJIS (Criminal Justice Information System) program. Compile monthly statistical information. Fax and receive service information from the Lee County Sheriff's Office including verifying service information.

(2) Preparation of summary case reports and orders from court including notarization Prepare summary reports, verify and research case related information. Notarize documents received by litigants and process accordingly. Prepare court orders including violation hearings, setting trial dates and releasing bonds.

Monitor compliance of court orders, including any special conditions. Case Manage Motions for Continuances. Prepare and complete civil cases for judicial review (3) Provide assistance with intake and front desk responsibilities Assist litigants, attorneys, and court personnel with injunction for protection inquiries, paperwork, affidavits, and motions.

Provide victim assistance and maintain confidential information as required by law. Answer a multi-line telephone and assist a high volume of public and professional inquiries about injunctions for protection, the court process, and case information. Assist litigants and walk-ins in a neutral and discrete manner.

Schedule, manage, and maintain the intake appointment calendar. Prepare and disseminate mail. File, fax, scan, deliver, and receive files.

Perform front desk duties Fax and receive emergency injunction information from the Lee County Sheriff's Office. (4) Monitoring of Case Scheduling (5) Perform other intake and administrative duties as assigned Typical Qualifications QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge of: Methods, practices, principles, procedures, and techniques used in interviewing litigants as it pertains to the operation of the department Local, state, and federal guidelines, rules, regulations, and statutes as they pertain to injunctions for protection and domestic violence crimes Court practices and procedures as they relate to injunctions for protection and family law Basic structure of the courts and criminal justice system Computer applications, including but not limited to: Odyssey, CJIS, Microsoft Word, and Excel Ability to: Work well under pressure, multi-task, and meet established timelines and goals Deal effectively and professionally with petitioners/respondents from various backgrounds, and in various stressful conditions Exhibit sound judgment and use discretion Maintain Notary Public certification Work after hours when needed Compile information and compose summary reports Communicate thoughts and ideas effectively Effectively interpret general policy, criteria, and procedures for specific situations Follow written and oral instructions and procedures Develop good working relationships with local law enforcement, judges, court personnel, and community resources Work with detailed information accurately Work independently Compile reports, compose, and prepare correspondence Assist the public Maintain a variety of records Type 35 correct words per minute (CWPM) Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary Maintain consistent and regular attendance, which is required Supplemental Information EDUCATION and/or EXPERIENCE Graduation from a high school or a GED An Associates' degree or (60 hours of credit earned toward a bachelors degree) from an accredited college or university in a related field such as Psychology, Sociology, Criminal Justice or Law Three years of paraprofessional experience in a criminal justice system or related field. (A combination of equivalent education beyond high school and experience may be considered to meet the experience requirement) CERTIFICATES, LICENSES, REGISTRATIONS State of Florida Notary Public certification is required within (90) days of hire.

SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities.