Dispatch Assistant Jobs in Union, NJ (NOW HIRING)

Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the greater New York, New Jersey and Connecticut markets with a rail-served landfill in Ohio.  IWS is committed to delivering high-quality waste, recycling and environmental services, while prioritizing the safety of our employees, customers and communities. We cater to a diverse range of industrial, medical and commercial/residential customers.

Founded in 1998, IWS has grown over the years through acquisitions, many of which were family-owned businesses that remain a part of our team today. We’re proud to combine the resources of a large company with the values and care of a family-run business.

The Dispatcher coordinates and manages daily waste collection operations, ensuring efficient route execution and timely customer service.  This role serves as the central communication hub between drivers, supervisors, and customers, optimizing vehicle deployment and responding to dynamic operational challenges. The Dispatcher is also responsible for promoting and monitoring employee safety and take proactive steps to identify, evaluate and remove safety hazards.

The successful candidate must have experience managing both themselves and others. The Dispatcher is a self-directed role and will be responsible for establishing and documenting procedures for live dispatching.

• Establish and maintain a positive relationship with all Drivers as well as other colleagues as our depots and transfer stations.
• Ensure Drivers and trucks are being utilized to their full potential.
• Manage daily truck activity to ensure driver productivity is commensurate with hours worked.
• Set up crew sheets and notify all employees of their schedules.
• Continuously monitor hours worked and ensure DOT compliance for Drivers.
• Continuously monitor Driver performance and provide coaching as well as discipline as necessary.
• Ensure compliance with safety policies and protocols as well as federal, state and local regulations.
• Perform routine inspections on the trucks and equipment to ensure proper care and routine maintenance.
• Review Driver requests for container switches or repairs, and enter service tickets into the company database.
• Ensure all accidents and injuries are thoroughly documented and distribute reports to the Safety and Risk teams for follow up.
• Prepare and Deliver Regular Reports to Senior Management.
• Field calls from customer service and handle appropriately.
• If call is related to service not performed on a specific site address by speaking with the driver.
• Monitor dispatch mailbox and handle requests appropriately.
• Monitor system for missed pick ups and disposition them within 60 minutes.
• Monitor system for driver progress, comments, skips, extras.
• Conduct employee check-in procedure: inspect DVIR for completion, inspect route coversheet for completion of all necessary fields, inspect dump tickets being received, check route has been appropriately closed in the system.
• Reschedule any customers that were blocked.
• Tag any extra pick-ups in the system, follow-up with exceptions, stop services, missed stops, on call work orders and review pictures.
• Close out outstanding tickets in the system
• Act on loaded truck list from end of day.
• Monitor the call out line and adjust route and scheduling as necessary.
• Coordinate with other sites for equipment when necessary.
• Monitor and manage idle time.
• Ensure accurate geocoding of stops.
• Manage tablet inventory and ensure tablet use consistently across all routes
• Timely and accurate service alert notifications to customers.
• Optimize driver assignments to maximize efficiency and minimize overtime.
• Work with route optimization team and drivers to make routes more efficient
• Respond appropriately to vehicle breakdowns, accidents, or other field emergencies.

• 3+ years of Dispatching experience.
• Completion of relevant undergraduate degree or certificate program.
• Excellent written and verbal communication skills.
• Ability to remain calm and focused under pressure.
• Demonstrated ability to work independently.
• Strong organization and time management skills.
• Demonstrated commitment to workplace safety.
• Knowledge of applicable traffic, transportation, and other laws and regulations.
• Intermediate to excellent computer skills, including Microsoft Excel.
• Defensive Driving (Knowledge of Smith System).
• Basic understanding of vehicle operations and limitations.
• May require occasional field visits to understand route challenges.
• May require early morning, evening, or weekend hours based on operational needs.
• Fluency in Spanish preferred not required.
• Experience from the waste management, transportation, or related industry.
• Experience working with operations software and tablet solution.

This job description is intended to be an accurate representation of the general functions of the job, rather than exhaustive list of duties, responsibilities, or experience. Other duties may be assigned, requested, or required. Aspects of the job may be altered without notice.

Interstate Waste Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.