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Direct Client Virtual Assistant Jobs in Ottawa, ON

SEOCHC

Program Assistant

Ottawa, ON · On-site

CA$42K - CA$50K/yr

Enters data in the database for specific programs, collects and collates client data, produces ... Other administrative support duties as directed by leadership. Qualifications * Post-secondary ...

Burson

Administrative Assistant

Ottawa, ON · On-site

This role also includes direct support to local leadership while contributing to employee ... Provide logistical support for client events * Contribute to a positive employee experience and ...

Matrix Video Communications

Office Assistant

Nepean, ON · On-site

CA$40K - CA$70K/yr

... directing guests, coordinating, and accepting couriers, etc. * Evaluate inventory levels and ... Ensure equipment is received, tracked, and delivered complete to client site prior to installation ...

AO Garcia Agency

Remote Benefits Consultant

Ottawa, ON · Remote

Conducting virtual meetings with clients via web conferencing * Understanding each client's needs ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

AO Garcia Agency

Remote Benefits Consultant

Ottawa, ON · Remote

Conducting virtual meetings with clients via web conferencing * Understanding each client's needs ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Matrix Video Communications

Office Assistant

Nepean, ON · On-site

CA$40K - CA$70K/yr

... directing guests, coordinating, and accepting couriers, etc. * Evaluate inventory levels and ... Ensure equipment is received, tracked, and delivered complete to client site prior to installation ...

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Direct Client Virtual Assistant information

What is a direct client virtual assistant?

Direct Client Virtual Assistants are professionals who provide administrative, technical, or creative support to clients remotely, usually working directly for the client rather than through an agency. Their tasks may include scheduling, email management, research, data entry, and more, depending on the client’s needs. Working directly with clients allows Virtual Assistants to build stronger relationships and tailor their services to specific requirements. This role often requires excellent communication, organizational skills, and proficiency with digital tools.

What are the key skills and qualifications needed to thrive as a direct client virtual assistant?

To thrive as a Direct Client Virtual Assistant, you need strong organizational abilities, excellent written and verbal communication, and proficiency in administrative tasks, often supported by experience or a relevant certification. Familiarity with tools like Google Workspace, Microsoft Office, project management platforms (e.g., Asana, Trello), and communication systems such as Slack or Zoom is typically required. Outstanding time management, problem-solving, and interpersonal skills help you stand out in supporting clients remotely. These skills ensure tasks are completed efficiently, client needs are met proactively, and professional relationships are maintained, which is vital for client satisfaction and long-term success.

How does a direct client virtual assistant typically manage communication and collaboration with clients who work in different time zones?

As a Direct Client Virtual Assistant, managing communication across time zones is a common challenge. Most VAs use shared digital tools like project management platforms, cloud-based calendars, and messaging apps to stay organized and responsive. It's standard practice to establish overlapping 'core hours' for real-time communication and clarify expectations regarding response times. Regular check-ins and clear documentation help ensure tasks are completed smoothly, regardless of time differences. This approach fosters trust and reliable collaboration, even when working remotely for clients around the world.

What are popular job titles related to Direct Client Virtual Assistant jobs in Ottawa, ON?

For Direct Client Virtual Assistant jobs in Ottawa, ON, the most frequently searched job titles are:

What job categories do people searching Direct Client Virtual Assistant jobs in Ottawa, ON look for?

The top searched job categories for Direct Client Virtual Assistant jobs in Ottawa, ON are:

What cities near Ottawa, ON are hiring for Direct Client Virtual Assistant jobs?

Cities near Ottawa, ON with the most Direct Client Virtual Assistant job openings:

Direct Client Virtual Assistant jobs near you

Program Assistant

SEOCHC

Ottawa, ON • On-site

CA$42K - CA$50K/yr

Full-time

Medical, Dental, Retirement

Posted 15 days ago

Key responsibilities

  • Provides general administrative support to the Community Services team and leadership.

  • Greets clients in-person and by telephone, assisting them based on their needs.

  • Prepares and maintains the Calendar of Events, and enters and reports client and program data.

Job description

Program Assistant - Hunt Club Site

Full-Time Indeterminate

What We Do

The South-East Ottawa Community Health Centre (SEOCHC) is a community-based organization that has provided integrated, interdisciplinary team-based care for over 40 years. Our mission is to make a positive difference in the lives of people who face inequities - by providing accessible community health and social services. We look to bring people together with the resources, expertise and services they need so that we can do our part to build a healthy, thriving community. At the heart of our delivery model are our shared commitment to equity and social justice, whole person health, community collaboration, heart driven integrity and evidence informed excellence.

Our talented, passionate team at SEOCHC makes a real and tangible impact on the lives of the residents of our community. We collaborate to deliver best-in-class services and care, and we're looking for our next Program Assistant at our Hunt Club site to join us in our mission.

Overview

Reporting to the Community Services Coordinator, the Program Assistant provide key administrative support to the leadership and staff within the portfolio; while also aligning with peers and supporting organization-wide initiatives. You will provide front desk reception, program, and administrative support, primarily at our satellite office in the Hunt Club-Riverside Community Centre; with occasional support at our main site at 1355 Bank Street.

Key Responsibilities

  • Provides general administrative support to the Coordinator and staff of the Community Services team.
  • Greets clients, both in-person and by telephone, and helps them navigate based on their needs.
  • Prepares the Calendar of Events for the Centre, updates and maintains as required.
  • Enters data in the database for specific programs, collects and collates client data, produces client information reports, and prepares statistical reports and documentation to meet program and funder deadlines.
  • Assists with the planning and execution of community events, including booking space and transportation, seeking quotes for activities, organizing food and refreshments, etc.
  • Collects and collates staff timesheets, including leaves and other time off, and submits to designated leader for approval and submission.
  • Collects and codes universal accounting submissions from staff and submits to designated leader for approval and submission.
  • Other administrative support duties as directed by leadership.

Qualifications

  • Post-secondary training or equivalent experience in office management, administrative or a related program; or an equivalent combination of experience & education
  • Exceptional communication and customer service skills including telephone etiquette, cultural awareness and ability to work with diverse clients
  • Technical skills, i.e., Comfortable with databases, Word, Outlook, PowerPoint, Excel, etc.
  • Bilingualism (French and English), ability to speak Arabic and/or Somali a strong asset
  • Strong organizational, time management, oral and written communication skills
  • Ability to work independently and as part of a team
  • Experience in dealing with vulnerable populations
  • Community experience is an asset

Salary

$42,169.40/yr - $50,213.80/yr

What we Offer

  • Opportunities for professional development and growth.
  • Excellent employee benefits including generous leaves as well as Extended Health & Dental coverage
  • The Centre participates in the Healthcare of Ontario (HOOPP) pension plan.

Additional Information

For more information on our Centre visit www.seochc.on.ca.

Please apply directly at: Program Assistant - Hunt Club with your resume and a cover letter. This posting is for an existing position in our organization.

Artificial Intelligence will not be used to screen, assess or select applicants for this position. Thank you for your time and interest, however, please note that only applicants selected for an interview will be contacted.

The Centre is committed to employment equity. SEOCHC will provide accommodation for applicants with disabilities in its recruitment process. If at any stage in the selection process you require accommodation due to disability, please let us know the nature of the required accommodation.

We strongly encourage applications from individuals who reflect the diversity of the communities we serve, including but not limited to Indigenous Peoples, racialized persons, members of the 2SLGBTQIA+ community, persons with disabilities, and others with lived experience of systemic barriers to equity.

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