Development Administrative Assistant Jobs in Madison, AL

Are you looking for a position that offers long-term opportunities, paid benefits, and opportunities for growth? You have come to the RIGHT place!
We are looking for someone strong, great attention to detail, has working experience with accounts payable/receivable and very savvy with excel spreadsheets.
Questions about the job, call 866-217-5630
Schedule: M-F 7:00 am to 3:45 pm with potential Saturday productions
Job Summary:
The successful candidate will provide administrative support to ensure efficient operation of the office. The Administrative Assistant will be responsible for handling various tasks, including data entry, calendar management, and event planning.
Responsibilities:
- Processes and distributes all incoming, outgoing, and interoffice/intercompany mail.
- Performs Account payable/Material receiving functions in the form of entry and review.
- Perform Accounts Receivable/Material Shipping functions in the form of entry and review.
-Administrative support for the company such as answering the telephones, assisting visitors, filing and document maintenance.
- Perform general ledger functions.
-Assist management and staff in problem solving, project planning, and development and execution of goals and objectives.
- Performs purchase order processing including entry, receipt and maintenances of records for designated sections.
- Assist with scheduling appointments and coordinating meetings.
- Handle data entry and order entry tasks accurately and efficiently as well as the ability to learn a new system.
- Maintain office supply inventory and places orders for office supplies.
- Assist with special projects as assigned.
- Place orders for supplies, uniforms, and other items as requested.
- Coordinate shipping/receiving activities via telephone and provide dispatch services (either external/internal).
- Support sales staff with compilation and delivery of customer reports.
- Update daily position report.
- Provide weekly paperwork ( I.E. invoices, purchase, requisitions/orders, inventory information) to corporate accounting.
- Provide input on monthly operations report and flux report as requested.
- Reconciling paperwork/reports/data at end of each month. This sometimes requires staying late past normal working hours.
- Supports the company business, operational, financial and environmental objectives.
- Overtime required during monthly close cycles unless approved by Management.
- Assist with phone system operations, including answering calls and directing them to the appropriate person.
Exhibit high standards, excellent communication skills, has initiative, and has the ability to prioritize daily tasks. Someone that can take charge and meet tight deadlines will ensure your success in this multi-faceted role. Must be dependable and have a solid and proven work history.
Skills:
- Previous experience in accounts payable/receivable role is preferred.
- Savvy with excel and proficient in computerized systems and software applications, including Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong proofreading skills with excellent attention to detail.
- Record/Document maintenance skills.
- knowledge of supplies, equipment, and/or services ordering and inventory control.
- Ability to gather data, compile information and generate reports.
- Receptionist skills.
- An Understanding of Generally Accepted Accounting Principles.
- Excellent organizational and coordinating skills.
- Strong data entry skills with a high level of accuracy.
- Ability to create, compose and edit written materials.
- Strong communication skills both verbally and orally and in writing.
- Problem solving skills.
- Good organizational skills and ability to prioritize when needed.
- Effective interpersonal skills.
- Dependable.
- Must have the ability to write legibly and have strong language skills- Must have strong Math skills
Job Type: Full-time
Schedule:
8 hour shift
Day shift
Weekends as needed