Desktop Operations Manager Jobs (NOW HIRING)

Salary: $15.00 - $21.00 Hourly
Location : N165 W20330 Hickory Lane, WI
Job Type: Part-Time
Job Number: 2026-11
Department: Parks and Recreation
Opening Date: 07/10/2026
Closing Date: Continuous
Summary of Position
The Operations Manager is responsible for the coordination and scheduling of the Jackson
Community Center (JCC) and Village Parks. This position reports to the Parks and Recreation Director and hires, trains, supervises, schedules, and evaluates building staff. The Operations Manager serves as the liaison for long-term renters of the Community Center and assists the Director in planning and implementation of recreational programming and special events. Additionally, this role is responsible for clerical, secretarial, financial, and administrative work by answering phones, greeting the public, providing customer assistance, cashiering, data processing and building supply ordering. Role also includes bookkeeping which shall be comprised of daily deposits, registration administration and departmental marketing. This role will work approximately 30 hours per week from 10AM-4:30PM, with a 30 minute unpaid break, Monday through Thursday with occasional Fridays.
Essential Duties & Responsibilities
Other duties or functions may be required from time to time, and thus the information below is not an exhaustive list of responsibilities for this role.
• Responsible for scheduling and coordinating Community Center and Village Parks
facilities for programming, rentals, and special events.
• Serves as liaison to contracted users of the Community Center including but not limited
to, the Washington County Boys and Girls Club and Kettlebrook Church.
• Maintains rental records and communicates rental schedules and requirements to public
works.
• Coordinates the office and custodial/maintenance operations for the Jackson Community
Center.
• Maintains safety records and logs for cleaning chemicals and procedures as required.
• Performs janitorial/custodial tasks as needed at the Jackson Community.
• Develops and maintains office forms, files, and procedures for the department.
• Responsible for the layout and printing of bi-annual Activity Guide and all event
marketing, coordinates content with Recreation Supervisors and Director.
• Assist with administrative tasks involving seasonal personnel, budgeting, facilities, and
program information/registration.
• Works with the Director and Recreation Supervisors in acquiring grants and
sponsorships.
• Oversight of Fitness Center operations, memberships, reports, check-ins, renewals, 3rd
party reimbursements and reports.
• Responsible for marketing including, but not limited to print and web ads, email blasts
and Facebook page updates.
• Works with Village Clerk for updating departmental information on the Village Website.
• Assists in the coordination of special events along with the Recreation Supervisors and
Director, including Action in Jackson and multiple Friends of Jackson Parks and
Recreation events.
• Maintains a positive, helpful and cohesive partnership between the Parks and Recreation
Department and long-term facility rental groups.
• Responds to inquiries from employees, citizens, and others and refer, when necessary, to
appropriate persons.
• Serves as treasurer including receipting various payments, posting monies to appropriate
accounts and balancing deposits for the Village Treasurer and provides financial reports
to the Director.
• Works with the Village Treasurer in preparing weekly batch deposits for the Village
accounting system.
• Compose, type, and edit correspondence, reports, memoranda, and other materials
required.
• Hires, trains, supervises, schedules, and evaluates front staff including Office Assistant,
Custodians and Building Supervisors, and Building Assistants.
• Acts as "substitute" for front desk staff when applicable and necessary.
• Attends conferences, workshops, and meetings to further educate and maintain
certifications.
Education and/or Experience Required
Experience working in parks and recreation. Candidates also should demonstrate knowledge of
best practices as it applies to accounting, scheduling, bookkeeping, Microsoft Office, Google
Docs and social media account management. Bachelor or associate degree in Recreation
Management, Business Administration or related field.
Knowledge, Skills & Abilities
Working knowledge of computers and electronic data processing; working knowledge of modern
office practices and procedures; knowledge of accounting principles and practices. Ability to
perform daily accounting duties accurately; ability to effectively meet and serve the public;
ability to communicate effectively verbally and in writing. The ability to multi-task and use a
phone system; a higher level of computer literacy including Microsoft Office, general desktop
publishing software; registration and facility registration programs RecDesk; copy machine. The
ideal candidate will have basic knowledge of facility maintenance. The ability to handle stressful
situations and function well within a fast paced, multi-tasking environment.
Permanent part-time employees working a full-time equivalent (FTE) schedule of .50 or greater shall be allotted 20 hours/5 workdays of paid time off as of January 1 of each calendar year. An employee hired between January 1 and June 30 will receive 20 hours/5 workdays of paid time off. For permanent part-time employees hired after July 1 of a calendar year, that employee is not eligible for paid time off until the following January 1 (i.e., they must wait the rest of their year of hire, until they become eligible for paid time off).