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Desk Assistant Jobs in Bloomfield, NJ (NOW HIRING)

Avidan Med Spa

Desk Assistant

Boonton, NJ

Desk Assistant/Front Office Coordinator Alora Med Spa is seeking an enthusiastic, highly organized, and client-focused Desk Assistant to be the face and voice of our luxury medical spa in Boonton, NJ.

Avidan Med Spa

Desk Assistant

Boonton, NJ · On-site

About the Job Desk Assistant/Front Office Coordinator. Location: Alora Med Spa - Boonton, NJ. Reports To: Spa Manager Clinic Director. Position Summary: Alora Med Spa is seeking an enthusiastic ...

Avidan Med Spa

Desk Assistant

Boonton, NJ · On-site

$16 - $18/hr

Desk Assistant/Front Office Coordinator. Location: Alora Med Spa - Boonton, NJ. Reports To: Spa Manager Clinic Director. Position Summary: Alora Med Spa is seeking an enthusiastic, highly organized ...

Avidan Med Spa

Desk Assistant

Boonton, NJ · On-site

About the Job Desk Assistant/Front Office Coordinator. Location: Alora Med Spa - Boonton, NJ. Reports To: Spa Manager Clinic Director. Position Summary: Alora Med Spa is seeking an enthusiastic ...

Avidan Med Spa

Desk Assistant

Boonton, NJ

$16 - $18/hr

Desk Assistant/Front Office Coordinator. Location: Alora Med Spa - Boonton, NJ. Reports To: Spa Manager Clinic Director. Position Summary: Alora Med Spa is seeking an enthusiastic, highly organized ...

Lovella Salon Nyc Inc

Be Seen First

HAIR SALON FRONT DESK /Assitant

Manhattan, NY · On-site

$35K - $43K/yr

Duties: - Manage the front desk area and ensure it is organized and presentable - Greet and assist visitors in a professional manner - Answer and direct phone calls appropriately - Handle incoming ...

Lovella Salon Nyc Inc

Be Seen First

HAIR SALON FRONT DESK /Assitant

Manhattan, NY · On-site

$35K - $43K/yr

Duties: - Manage the front desk area and ensure it is organized and presentable - Greet and assist visitors in a professional manner - Answer and direct phone calls appropriately - Handle incoming ...

Nao Medical

Front Desk Assistant

Jamaica, NY · On-site

You'll be cross-trained as a patient care assistant and front desk assistant, giving you a well-rounded experience in healthcare while honing your skills in a dynamic, collaborative environment.

Nao Medical

Front Desk Assistant

NY · On-site

$18 - $23/hr

You'll be cross-trained as a patient care assistant and front desk assistant, giving you a well-rounded experience in healthcare while honing your skills in a dynamic, collaborative environment.

Theradynamics

Front Desk Receptionist

Bronx, NY

$16 - $17/hr

Customer service / front desk * Assist in tracking end of the month billing * Tracking completion of therapy documentation Secretary Job Requirements: * High School Diploma or equivalent * You must ...

Theradynamics

Front Desk Receptionist

Manhattan, NY

$16 - $17/hr

Customer service / front desk * Assist in tracking end of the month billing * Tracking completion of therapy documentation Secretary Job Requirements: * High School Diploma or equivalent * You must ...

Theradynamics

Front Desk Receptionist

Corona, NY

$15.75 - $20.25/hr

Customer service / front desk * Assist in tracking end of the month billing * Tracking completion of therapy documentation Secretary Job Requirements: * High School Diploma or equivalent * You must ...

Theradynamics

Front Desk Receptionist

Brooklyn, NY

$16 - $17/hr

Customer service / front desk * Assist in tracking end of the month billing * Tracking completion of therapy documentation Secretary Job Requirements: * High School Diploma or equivalent * You must ...

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Desk Assistant information

See Bloomfield, NJ salary details

$10

$21

$33

How much do desk assistant jobs pay per hour?

As of May 27, 2026, the average hourly pay for desk assistant in Bloomfield, NJ is $21.34, according to ZipRecruiter salary data. Most workers in this role earn between $17.98 and $23.61 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Desk Assistant, and why are they important?

To thrive as a Desk Assistant, you need strong organizational skills, attention to detail, and basic administrative knowledge, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent communication, a customer-service mindset, and the ability to multitask set outstanding Desk Assistants apart. These skills ensure efficient front-desk operations, positive visitor experiences, and effective support for office staff.

What are some common challenges faced by Desk Assistants, and how can they effectively manage them?

Desk Assistants often handle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and coordinating schedules. One common challenge is balancing these competing priorities while maintaining a positive and professional demeanor. Effective Desk Assistants use strong organizational skills, prioritize urgent requests, and communicate clearly with both team members and visitors. Adapting quickly to changing situations and using available technology can also help manage a fast-paced environment.

What are desk assistants?

Desk assistants are support staff who help manage the front desk or reception area of an organization. Their duties typically include greeting visitors, answering phone calls, handling inquiries, sorting mail, and providing administrative support to other staff members. Desk assistants play a vital role in ensuring smooth day-to-day operations and creating a welcoming environment for guests and employees alike.

What is the difference between Desk Assistant vs Receptionist?

AspectDesk AssistantReceptionist
Required CredentialsHigh school diploma or equivalent; some roles may require basic computer skillsHigh school diploma; customer service skills often preferred
Work EnvironmentOffice, hospital, school, or hotel front deskFront desk, office reception, hotel lobby, healthcare facilities
Employer & Industry UsageEducational institutions, healthcare, corporate offices, hospitalityHotels, healthcare, corporate offices, government buildings
Common Search & Comparison IntentYesYes

The main difference between a Desk Assistant and a Receptionist lies in their typical work environments and specific responsibilities. While both roles involve front desk duties and customer interaction, Desk Assistants often support administrative tasks in educational or healthcare settings, whereas Receptionists primarily handle guest or visitor reception in hospitality or corporate environments. Understanding these distinctions can help job seekers identify the right role for their skills and career goals.

What are the most commonly searched types of Desk jobs in Bloomfield, NJ? The most popular types of Desk jobs in Bloomfield, NJ are:
What are popular job titles related to Desk Assistant jobs in Bloomfield, NJ? For Desk Assistant jobs in Bloomfield, NJ, the most frequently searched job titles are:
What job categories do people searching Desk Assistant jobs in Bloomfield, NJ look for? The top searched job categories for Desk Assistant jobs in Bloomfield, NJ are:
What cities near Bloomfield, NJ are hiring for Desk Assistant jobs? Cities near Bloomfield, NJ with the most Desk Assistant job openings:
Desk Assistant jobs near you
Infographic showing various Desk Assistant job openings in Bloomfield, NJ as of May 2026, with employment types broken down into 76% Full Time, 22% Part Time, and 2% Contract. Highlights an 86% Physical, and 14% Remote job distribution, with an average salary of $44,381 per year, or $21.3 per hour.

Desk Assistant

Avidan Med Spa

Boonton, NJ

Full-time

Posted 15 days ago

Job description

Desk Assistant/Front Office Coordinator

Alora Med Spa is seeking an enthusiastic, highly organized, and client-focused Desk Assistant to be the face and voice of our luxury medical spa in Boonton, NJ. This vital role is responsible for overseeing all front office operations, ensuring an exceptional client experience from greeting to checkout, and supporting our clinical team of aestheticians and injectors. The ideal candidate is detail-oriented, excels at multitasking, and possesses a passion for the aesthetic and wellness industry.

Key Responsibilities

Client Experience & Administration:

  • First Point of Contact: Warmly greet all clients and visitors, manage check-in/check-out processes, and ensure the lobby and refreshment areas are impeccable and welcoming.
  • Appointment Management: Expertly manage the appointment book, handle scheduling and rescheduling, and confirm all appointments for services.
  • Communication: Answer and manage a high volume of calls, emails, and text inquiries, providing professional and accurate information regarding all spa and medical services.
  • Client Records: Maintain strict confidentiality and accuracy when handling client files, consent forms, medical history, and personal information.

Financial & Sales Support:

  • Payment Processing: Process client payments, including handling cash, credit cards, gift cards, and managing flexible payment options (e.g., Cherry, Affirm, Klarna, Alle points).
  • Retail: Act as a product ambassador by proactively educating clients on our retail skincare lines and services, assisting with product sales, and meeting retail goals.
  • Billing: Manage deposit collection, late cancellation/no-show fees, and accurately close out daily transactions.

Office Operations & Inventory:

  • Coordination: Maintain seamless communication between the front desk and the clinical staff (Aestheticians, Injectors, Therapists) to ensure appointments run on time.
  • Stocking: Monitor and replenish office supplies, retail inventory, and client amenities (robes, towels, beverages).
  • Maintenance: Assist with light cleaning and organizing of the front desk area and common spaces to uphold the Spa's high-end image.

Qualifications

  • Experience: Minimum of 1-2 years of experience in a customer-facing role; experience in a medical spa, aesthetic practice, salon, or high-end retail environment is highly preferred.
  • Skills: Proficiency with scheduling software (Gloss Genius, Aesthetic Record) and Microsoft Office Suite.
  • Knowledge: Must be willing to learn and articulate a detailed understanding of medical aesthetic treatments (e.g., Microneedling, CryoSlimming, Botox) and the associated downtime and aftercare.
  • Personal Attributes: Exceptional phone etiquette, organizational skills, professional demeanor, and a proactive, problem-solving attitude.
  • Education: High school diploma or equivalent required.

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