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Design Operations Assistant Jobs in Ohio (NOW HIRING)

SilcoFS

Operations Assistant (Permits)

Columbus, OH · On-site

Operations Assistant (Permits) Location: Columbus, OH Silco Fire & Security isn't just a company ... We design, install, maintain and monitor fire protection and security systems that keep people safe ...

Aep

Coordinator - Coordinator Sr

Columbus, OH · On-site

Understands the use of scheduling techniques for budget and planning activities. Assist in the ... Associate's technical degree and 3 years of experience in design, operations, planning ...

Aep

Coordinator - Coordinator Senior

Newark, OH · On-site

Understands the use of scheduling techniques for budget and planning activities. Assist in the ... Associate's technical degree and 3 years of experience in design, operations, planning ...

Aep

Coordinator - Coordinator Sr

Columbus, OH · On-site

Understands the use of scheduling techniques for budget and planning activities. Assist in the ... Associate's technical degree and 3 years of experience in design, operations, planning ...

HR4Me

CO-OP

Cincinnati, OH · On-site

... • Assist with drafting and CAD operations. • Contribute to billing procedures, including subcontracts, change orders, and pay applications. B. Field operations • Work alongside field ...

HR4Me

CO-OP

Columbus, OH · On-site

... • Assist with drafting and CAD operations. • Contribute to billing procedures, including subcontracts, change orders, and pay applications. B. Field operations • Work alongside field ...

Temp-Con LLC

CO-OP

Columbus, OH · On-site

... • Assist with drafting and CAD operations. • Contribute to billing procedures, including subcontracts, change orders, and pay applications. B. Field operations • Work alongside field ...

HR4Me

CO-OP

Dayton, OH · On-site

... • Assist with drafting and CAD operations. • Contribute to billing procedures, including subcontracts, change orders, and pay applications. B. Field operations • Work alongside field ...

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Design Operations Assistant information

What is a design operations assistant?

Design Operations Assistants are professionals who support design teams by managing workflows, scheduling, resources, and administrative tasks. Their role ensures that creative projects run smoothly, deadlines are met, and communication between designers and other departments is efficient. They may also help with budget tracking, documentation, and process optimization. By handling these operational details, Design Operations Assistants free up designers to focus more on their creative work.

How does a design operations assistant typically support cross-functional teams within a design organization?

A Design Operations Assistant plays a key role in facilitating collaboration between design, product, and engineering teams by managing schedules, coordinating meetings, and tracking project progress. They often handle documentation, onboarding materials, and process improvements to ensure smooth workflows. This support helps designers focus on creative tasks while maintaining clear communication and alignment across all stakeholders. Being organized and proactive in addressing logistical challenges makes a significant impact on overall team efficiency.

What are the key skills and qualifications needed to thrive as a design operations assistant, and why are they important?

To thrive as a Design Operations Assistant, you need strong organizational skills, attention to detail, and a background in project management or design support. Familiarity with project management tools like Asana, Trello, or Jira, as well as proficiency in Microsoft Office and basic knowledge of design software such as Adobe Creative Suite, is often required. Excellent communication, time management, and problem-solving skills help you coordinate tasks efficiently and support creative teams. These skills and qualities are crucial for maintaining smooth workflows, meeting deadlines, and ensuring successful design project execution.

What is the difference between Design Operations Assistant vs Design Coordinator?

AspectDesign Operations AssistantDesign Coordinator
ResponsibilitiesSupports design team workflows, manages resources, and assists with process improvementsCoordinates design projects, schedules, and communicates between teams
Required SkillsOrganizational skills, familiarity with design tools, basic project managementCommunication skills, project scheduling, stakeholder coordination
Work EnvironmentDesign teams, collaborative office settings, remote optionsDesign project teams, client-facing roles, collaborative settings
Common UsageUsed in companies with established design operations, tech, and creative agenciesUsed in creative agencies, marketing teams, and corporate design departments

The main difference is that a Design Operations Assistant focuses on supporting and improving design workflows and processes, while a Design Coordinator manages specific projects and coordinates tasks within design teams. Both roles require organizational and communication skills but serve different functions within the design process.

What are the most commonly searched types of Design Operations jobs in Ohio?

The most popular types of Design Operations jobs in Ohio are:

What cities in Ohio are hiring for Design Operations Assistant jobs?

Cities in Ohio with the most Design Operations Assistant job openings:

Infographic showing various Design Operations Assistant job openings in Ohio as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Operations Assistant (Permits)

Columbus, OH • On-site

SilcoFS
See more jobs at SilcoFSexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 29 days ago

Job description

Job Title: Operations Assistant (Permits)
Location: Columbus, OH
Silco Fire & Security isn't just a company, it's a mission. Every day, our team plays a vital role in protecting lives and property for over 45,000 businesses across Ohio, Kentucky and surrounding states. We design, install, maintain and monitor fire protection and security systems that keep people safe and businesses compliant.
As the market leader in the Midwest, Silco is a growing, family-owned company with over 400 employees working from our headquarters in Cincinnati and branches in Dayton, Columbus, Toledo, Akron, Cleveland and Louisville. Recognized as a Top Workplace and named to the Inc. 5000 list of fastest-growing private companies, we have a long-standing track record of success and ambitious goals for the future.
Our impact extends beyond fire alarms and sprinklers; we provide peace of mind to the communities we serve. At Silco, you're not just doing a job, you're making a difference.
Position Overview:
Silco fire & Security is seeking a detail-oriented and proactive individual to join our team as an administrative assistant. In this role, you will be responsible for administering the permit application process. You will play a crucial role in ensuring the safety and compliance of new fire alarm and sprinkler suppression projects. This role begins at the completion of project design and includes filling out applications, delivering them to various building departments, organizing and tracking associated fees, permit pick-up, and overcoming any obstacles stopping the delivery of an approved permit. The position will work closely with design departments to provide the technical data and supervisors to provide the incoming workload and timelines. Developing a working relationship with the various northeast Ohio building departments will be a crucial development to be successful in this role.
Responsibilities:
  • Maintain and update the company's customer database with accuracy and consistency.
  • Perform additional administrative tasks as assigned by management.
  • Handling and tracking all permit functions for Service & Install.
  • Backflow document submittal and renewal for testers.
  • Tracking all equipment calibration and testing.

Qualifications:
  • Diligent and confident work ethic.
  • Excellent communications skills.
  • Experience with Microsoft Excel and Word.
  • Strong numerical and analytical skills.
  • Attention to detail.
  • Salesforce and/or Sedona experience preferred but not required.
  • High school diploma or equivalent.

Benefits:
In addition to a competitive compensation package, Silco offers a wide range of benefits such as medical, dental, vision, Aflac and a Flexible Spending Account (FSA). Silco offers company paid short-term disability and life insurance, as well as company paid training. The Company also boasts a 401(k) program with company matching and tuition reimbursement. Silco provides paid holidays and generous paid time off.

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