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Department Assistant Jobs in Minnesota (NOW HIRING)

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Department Assistant information

See Minnesota salary details

$7

$20

$29

How much do department assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for department assistant in Minnesota is $20.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $22.84 per hour, depending on experience, location, and employer.

What is a department assistant?

Department Assistants are administrative professionals who provide support to a specific department within an organization. Their responsibilities often include scheduling meetings, managing correspondence, maintaining records, and assisting with departmental projects. They play a key role in ensuring the department runs smoothly by handling various clerical and organizational tasks. Department Assistants also serve as a point of contact for internal and external communications related to their department.

How does a department assistant typically support team efficiency and communication within a department?

Department Assistants play a crucial role in streamlining workflows by managing schedules, organizing meetings, and handling correspondence between team members and external partners. They often maintain and update records, prepare reports, and ensure that information flows smoothly within the department. By proactively addressing logistical needs and anticipating potential bottlenecks, Department Assistants help teams stay organized and focused, contributing significantly to overall productivity. Regular collaboration with managers, colleagues, and other departments is a key aspect of the role.

What are the key skills and qualifications needed to thrive as a department assistant, and why are they important?

To thrive as a Department Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively interact with colleagues and handle shifting priorities. These skills ensure smooth office operations, support team productivity, and enable efficient handling of administrative tasks.

What is the difference between Department Assistant vs Administrative Assistant?

AspectDepartment AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; often some post-secondary education or certifications
Work EnvironmentTypically within specific departments like HR, finance, or marketingGeneral office setting across various industries
Employer & Industry UsageUsed in organizations with multiple departments needing specialized supportCommon across industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, searched by those seeking broad administrative roles

In summary, a Department Assistant focuses on supporting a specific department within an organization, often requiring specialized knowledge of that department's functions. An Administrative Assistant provides broader support across various office functions, serving multiple departments or the entire organization.

What are the most commonly searched types of Department jobs in Minnesota?

The most popular types of Department jobs in Minnesota are:

What cities in Minnesota are hiring for Department Assistant jobs?

Cities in Minnesota with the most Department Assistant job openings:

Department Assistant jobs near you
Infographic showing various Department Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 3% Contract, and 2% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $43,209 per year, or $20.8 per hour.

Assistant, Medical Department I - Foot and Ankle Clinic

HealthPartners

Saint Louis Park, MN • On-site

$19 - $24.50/hr

Full-time

Medical, Retirement

Posted 5 days ago

HealthPartners rating

7.5

Company rating: 7.5 out of 10

Based on 138 frontline employees who took The Breakroom Quiz

232nd of 898 rated healthcare providers

Job description

Job Description

POSITION SUMMARY STATEMENT: 

Performs a variety of clerical tasks involving direct patient contact, assisting assigned medical department in providing outstanding patient care and services.

MINIMUM QUALIFICATIONS: 

  • Education, Experience or Equivalent Combination:

    • Graduate from an approved medical assisting or medical office assisting program or equivalent work experience. 

  • Licensure/ Registration/ Certification:

    • NA

  • Knowledge, Skills, and Abilities:

    • Basic computer/keyboarding skills required. 

    • Demonstrates knowledge of age-related growth and development principles necessary to provide appropriate service and ensure safety of patients.

    • Strong verbal communication, human relation, listening, telephone etiquette, and handwriting skills required.

    • Knowledge of medical terminology and anatomy also required.

    • Possesses ability to proficiently operate the following pieces of equipment: Telephone, Personal Computer utilizing word processing software, and Photocopier.

PREFERRED QUALIFICATIONS: 

  • Licensure/ Registration/ Certification:

    • Medical Office Assistant Certification

  • Knowledge, Skills, and Abilities:

    • Possesses ability to promote and maintain good patient relations and patient confidentiality.

ESSENTIAL DUTIES: 

  1. (15-30%) - Screens and directs calls to appropriate persons. May relay messages back from care clinicians to patients, hospitals, pharmacies, and nursing homes seeking advice or assistance.

  2. Monitors the Message Center to ensure that all Department Assistant and other designated messages as assigned have been addressed according to policy: Urgent Messages within 2 hours; routine messages within 4 hours.

  3. (5-15%) - Schedules patients for routine appointments, consultations, surgery, or special test procedures as requested by clinician.

  4. (5-15%) - Receives and/or responds to requests for new or refilled prescriptions under clinician's direction.

  5. (5-15%) - Compiles and prepares routine medical and non-medical correspondence and recurring reports, under supervisor or clinician direction.

  6. (5-15%) - Orders appropriate patient charts for care clinician review.

  7. (5-15%) - Provides various support to nursing staff as needed. This may include, but is not limited to, such items as cleaning and stocking exam rooms, assembling/disassembling instrument trays.

  8. (10-20%) - Establishes and maintains departmental records, files and logs, and related paperwork.

  9. (1-5%) - May perform quality checks on various equipment such as autoclave.

  10. (5-15%) - Obtains or furnishes answers to routine questions and inquiries.

  11. (1-10%) - Performs other tasks as assigned.

At HealthPartners we believe in the power of good - good deeds and good people working together. As part of our team, you'll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We're a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We're working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health
As a HealthPartners colleague, we're committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.

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