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Data Intake Specialist Jobs (NOW HIRING)

Disability Rights Texas

Intake Specialist

Houston, TX · On-site

$17 - $22.75/hr

Intake Specialist Disability Rights Texas (DRTx) is happy to announce that we are currently ... Ability to use data collection system, case management programs and word processing programs.

Goodwill Industries

Intake Specialist

Battle Creek, MI · On-site

$16.75 - $22.50/hr

The Intake Specialist serves as the first point of contact for individuals seeking services through ... Generate reports and maintain intake statistics as requested. * Assist with data collection ...

Beacon Specialized Living

Intake Specialist - VA

Fairfax, VA · On-site

$18.25 - $24.50/hr

The Intake Specialist is also responsible for updating the CRM system in a timely manner and generating reports based on the data gathered. Primary Responsibilities: * Always be compliant with all ...

Preventive Measures Inc

Intake Specialist

Allentown, PA · On-site

$17.50 - $23.50/hr

Intake Specialist The Intake Specialist is responsible for conducting preliminary interviews ... Maintains confidentiality of all client data in compliance with privacy regulations and ...

MercyFirst

Intake Specialist

Syosset, NY

$54K - $57K/yr

Intake Specialist ID: 101137 Location: Syosset, NY Department: PQI More about this job ... Collects & processes intake data and shares data with appropriate parties. * Maintains electronic ...

Disability Rights Texas

Intake Specialist

Fort Worth, TX · On-site

$17 - $22.75/hr

Intake Specialist Disability Rights Texas (DRTx) is happy to announce that we are currently ... Ability to use data collection system, case management programs and word processing programs.

CrewBloom

Intake Specialist (Chinese Bilingual)

$18.25 - $24.25/hr

Intake Specialist The Intake Specialist supports the full intake cycle for prospective ABA therapy ... Documentation & Data Integrity * Maintain accurate, complete, and up-to-date records for all ...

Disability Rights Texas

Intake Specialist

Austin, TX · On-site

$17.50 - $23.50/hr

Intake Specialist Disability Rights Texas (DRTx) is happy to announce that we are currently ... Ability to use data collection system, case management programs and word processing programs.

City of Reading

Intake Specialist

Reading, PA · On-site

$17 - $22.75/hr

The Human Relations Commission (HRC) Intake Specialist can be the first point of contact for ... Maintain a log of formalized charges and other important data necessary for required reporting.

Beacon Specialized Living

Intake Specialist - VA

Dumfries, VA · On-site

$17.50 - $23.50/hr

The Intake Specialist is also responsible for updating the CRM system in a timely manner and generating reports based on the data gathered. Primary Responsibilities: * Always be compliant with all ...

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How much do data intake specialist jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for data intake specialist in the United States is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What is a data intake specialist?

A Data Intake Specialist is responsible for receiving, processing, and verifying data from various sources to ensure it is accurate and ready for analysis or entry into systems. They often act as the first point of contact for incoming data, reviewing it for completeness and quality, and may coordinate with other departments to resolve discrepancies. This role is crucial in maintaining data integrity and supporting efficient workflow within organizations that rely heavily on accurate information. Data Intake Specialists typically work in industries like healthcare, finance, or logistics where large volumes of data are handled regularly.

What are the key skills and qualifications needed to thrive as a data intake specialist, and why are they important?

To thrive as a Data Intake Specialist, you need strong attention to detail, data entry accuracy, and proficiency in data management, often supported by a relevant associate's degree or prior experience in data processing. Familiarity with data management systems, spreadsheets (like Microsoft Excel), and sometimes CRM or ERP platforms is typically required. Exceptional organizational skills, time management, and effective communication help someone stand out in this position. These skills ensure data integrity, efficient workflow, and reliable information processing, which are vital for organizational decision-making and compliance.

What are some common challenges faced by data intake specialists, and how can they be addressed?

Data Intake Specialists often encounter challenges such as managing large volumes of incoming data, ensuring data accuracy, and meeting tight deadlines. To address these, it is important to develop strong organizational skills, maintain clear communication with team members, and utilize data management tools efficiently. Regular training on data integrity protocols and staying updated on best practices can also help minimize errors and streamline the intake process.

What is the difference between Data Intake Specialist vs Data Analyst?

AspectData Intake SpecialistData Analyst
Primary RoleCollects, verifies, and inputs data into systemsAnalyzes data to generate insights and reports
Skills & CertificationsData entry, attention to detail, basic Excel skillsStatistical analysis, SQL, data visualization tools
Work EnvironmentData entry centers, administrative settingsOffice, remote, or analytics teams
Industry UsageHealthcare, finance, governmentMarketing, finance, tech

The Data Intake Specialist focuses on gathering and inputting data accurately, while the Data Analyst interprets data to support decision-making. Both roles require attention to detail, but Data Analysts typically have more advanced analytical skills and tools. Understanding these differences helps job seekers find the right role based on their skills and career goals.

How hard is it to become a data intake specialist?

Becoming a data intake specialist typically requires a high school diploma or equivalent, along with strong organizational and data entry skills. Some roles may prefer or require familiarity with database software or basic knowledge of data management tools, but formal certifications are not usually mandatory. The position often involves on-the-job training to learn specific processes and systems.
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What are popular job titles related to Data Intake Specialist jobs?

For Data Intake Specialist jobs, the most frequently searched job titles are:

Data Intake Specialist jobs near you
Infographic showing various Data Intake Specialist job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 84% Full Time, 11% Part Time, and 3% Contract. Highlights an 85% Physical, 3% Hybrid, and 12% Remote job distribution, with an average salary of $43,288 per year, or $20.8 per hour.

Intake Specialist

Los Angeles, CA • On-site

West Coast Trial Lawyers APLC
Law Firms • 11 - 50 employees
Learn more about West Coast Trial Lawyers APLCexternal

$20 - $21/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 29 days ago

Job description

Description:

West Coast Trial Lawyers is a top-ranked personal injury firm known for its aggressive litigation approach and proven trial results. With over $1.7 billion recovered for clients, we handle complex, high-stakes cases against major corporations and insurance companies. 

Position Overview


West Coast Trial Lawyers is seeking a detail-oriented and efficient Intake Specialist to support our Intake Department. This is a high-volume, process-driven role focused primarily on data entry and information gathering. The Intake Specialist will speak with prospective clients, follow established intake questions within Filevine, and accurately document all required information for each new matter. This is not a sales or case-closing position; we are looking for someone who is fast, accurate, organized, and comfortable managing a high volume of intakes in a fast-paced environment.


Responsibilities

  • Answer inbound calls from prospective clients and conduct structured intakes
  • Enter prospective client and case information accurately into Filevine
  • Follow established intake questionnaires and workflows to ensure all required information is collected
  • Maintain accurate, complete, and organized intake records
  • Complete a high volume of data entry and intake tasks throughout the day
  • Review information for completeness and correct any missing or inaccurate entries
  • Ask follow-up questions when necessary to accurately document information
  • Route completed intakes to the appropriate team for review and next steps
  • Maintain detailed notes regarding prospective client communications
  • Follow established firm procedures and intake protocols
  • Handle confidential and sensitive information with discretion
  • Maintain professionalism and empathy when communicating with prospective clients
  • Work efficiently while maintaining accuracy in a fast-paced environment
  • Assist with additional administrative and intake-related responsibilities as needed
Requirements:
  • Bilingual fluency in English and Spanish is required 
  • Previous experience in data entry, intake, customer service, call center operations, client relations, administrative support, or a similar high-volume role 
  • Strong data-entry skills with a high level of speed and accuracy 
  • Excellent attention to detail and organizational skills 
  • Ability to accurately document information while speaking with clients by phone 
  • Comfortable handling a high volume of calls and repetitive, process-driven tasks 
  • Ability to follow established questionnaires, procedures, and workflows consistently 
  • Strong verbal communication and active listening skills 
  • Personal injury, legal intake, or law firm experience is highly preferred, but not required 
  • Filevine or other case management/CRM experience is a plus 
  • Ability to learn new systems and processes quickly 
  • Professional, dependable, and able to handle confidential information with discretion

Hourly Range: $20.00-$21.00 per hour


West Coast Trial Lawyers offers a comprehensive benefits package that includes medical, dental, and vision insurance, a 401(k) with employer contributions, paid time off, sick leave, along with firm-sponsored team lunches.