Court Watch Jobs (NOW HIRING)

Job Description THIS POSTING IS OPEN TO ALASKA COURT SYSTEM EMPLOYEES ONLY. IF YOU ARE NOT A CURRENT COURT SYSTEM EMPLOYEE, PLEASE STOP NOW. The In-Court Civil Division of the Anchorage Trial Court is accepting applications for a Court Supervisor 4 (salary range 15).

Under general supervision of the Clerk of Court, you will oversee daily operations and supervise clerical staff. Personnel rules will be applied to determine step placement for the successful internal candidate. Regular job responsibilities will include the following: This position will orient and train staff in court and departmental policies, procedures, rules, and statutes.

Interview and hire prospective employees, evaluate performance, and, with supervisory review, dismiss personnel when necessary. Assign, schedule, and prioritize work, monitor accuracy and completeness, counsel employees on performance issues, and administer progressive disciplinary measures as needed. Plan, organize, and improve workflows for maximum efficiency.

Ensure clerks are trained across Civil, CINA, Probate, and Mental Commitment divisions to provide adequate coverage. Interpret new rules and statutes, develop and implement updated procedures, and prepare written instructions. Troubleshoot recorder and related equipment issues and assist with setting up video equipment for hearings and playback.

Serve as an in-court clerk as needed to provide coverage for District and Superior Court Civil, CINA, Probate, and Mental Commitment hearings, and assist with importing documents into OnBase once implemented. Act as a senior staff resource to the Clerk of Court and Area Court Administrator on in-court procedures, recommending and assisting with procedural changes, preparing reports and data, and participating in meetings on case processing. Respond to inquiries from internal and external customers regarding in-court procedures and case files.

Perform other duties as assigned. The successful candidate should possess the following knowledge, skills, abilities, and experience. Please detail your experience in these areas in your letter of interest.

Knowledge of the principles of supervision, management, and training. The structure and function of the Alaska Court System. Skill to operate standard and specialized office software and database applications.

Apply and interpret court rules, policies, and procedures. Ability to follow oral and written instructions, organize and assign work to subordinates. Gather and analyze data; reason logically and accurately, and draw valid conclusions.

Work cooperatively with others and gain their respect and confidence. Function with a high degree of initiative, independence, and discretion. Provide technical assistance to staff.

Work Schedule The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break

Exceptional Benefits for Full-Time Employees We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community. See http://doa.alaska.gov/drb/index.html for additional information. IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System

Failure to submit a letter may disqualify you from consideration for an interview. For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts The Alaska Court System is an EEO employer and proudly promotes diversity. Minimum Qualifications Graduation from high school or completion of a General Education Development (GED) certificate AND two years of legal office clerical work experience which includes six months of supervisory or lead experience

OR Graduation from high school or completion of a General Education Development (GED) certificate AND four years of office clerical work experience which includes six months of supervisory or lead experience. OR A bachelor's degree in any field from an accredited college AND six months of supervisory or lead experience. Note: Legal office clerical work experience includes service such as a Court Case Manager 1, Court Case Manager 2, Court Supervisor 1-3, or a Chambers Judicial Assistant with the Alaska Court System, or work in a public or private sector law office requiring the review and processing of legal documents.

Substitution: Additional general office clerical experience will substitute for the high school diploma or GED certificate on a month-for-month basis. Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required general office clerical work experience on a month-for-month basis. Additional Required Information This applies to your application submission.

Documents to be Attached to the Application (REQUIRED): A letter of interest, completed per the instructions below. Post-secondary transcripts, if using education to meet minimum qualifications. A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov. Your letter of interest should: 1) Be professionally written and include proper format, grammar, spelling, and punctuation. 2) Explain how you meet the minimum qualifications of the position

3) Express your interest in employment with the Alaska Court System. The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. LEGAL EMPLOYMENT The State's online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas. WORK EXPERIENCE If using work experience not already documented in your application, provide the employer's name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment. EDUCATION If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application. SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution

It is your responsibility to provide such evidence when applying. SELECTION PROCEDURE Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICE This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEW To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director. BACKGROUND CHECK A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information. Contact Information Contact Title: Recruitment E-Mail: recruitment@akcourts.gov Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501 Phone Number: (907) 264-8242