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Counseling Office Receptionist Jobs (NOW HIRING)

Elica Health Centers

Dental Receptionist

Sacramento, CA

$25 - $30.25/hr

... which includes counseling, financial, and legal services, along with a vast library of online ... Proficient with Microsoft Office and Google Workspace software * Ability to communicate in a ...

Elica Health Centers

Dental Receptionist

Sacramento, CA · On-site

$25 - $30.25/hr

... which includes counseling, financial, and legal services, along with a vast library of online ... Proficient with Microsoft Office and Google Workspace software * Ability to communicate in a ...

Elica Health Centers

Dental Receptionist

Sacramento, CA · On-site

$25 - $30.25/hr

... which includes counseling, financial, and legal services, along with a vast library of online ... Proficient with Microsoft Office and Google Workspace software * Ability to communicate in a ...

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How much do counseling office receptionist jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for counseling office receptionist in the United States is $18.73, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.91 per hour, depending on experience, location, and employer.

What is a counseling office receptionist?

Counseling Office Receptionists are administrative professionals who serve as the first point of contact in a counseling office or mental health clinic. They greet clients, schedule appointments, answer phones, and manage client records. These receptionists play a key role in ensuring smooth office operations and maintaining confidentiality. Their work supports counselors and therapists by handling administrative tasks, allowing mental health professionals to focus on client care.

What are the key skills and qualifications needed to thrive as a counseling office receptionist, and why are they important?

To thrive as a Counseling Office Receptionist, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and multi-line phone systems is typically required. Excellent interpersonal communication, discretion, and a calm, empathetic demeanor help you build trust with clients and support a confidential environment. These skills are vital for ensuring efficient office operations and a welcoming, supportive experience for clients seeking counseling services.

What are some common challenges faced by counseling office receptionists and how can they be managed?

Counseling Office Receptionists often encounter the challenge of managing sensitive client information while maintaining confidentiality and a welcoming atmosphere. Handling a high volume of calls and walk-in clients, especially during peak times, can also be demanding. To manage these challenges, strong organizational skills, empathy, and the ability to prioritize tasks are essential. Familiarity with privacy laws (such as HIPAA) and effective communication with both clients and mental health professionals contribute to a smooth workflow and positive client experiences.

What is the difference between Counseling Office Receptionist vs School Secretary?

AspectCounseling Office ReceptionistSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent; administrative certifications often preferred
Work EnvironmentLocated in counseling offices, interacting with students, parents, and counselorsLocated in school administrative offices, supporting staff, students, and parents
Employer & IndustrySchools, educational institutions, counseling centersSchools, educational institutions, administrative offices
Common Search & ComparisonYesYes

The Counseling Office Receptionist and School Secretary roles share similarities in credentials and work environments within educational settings. However, the Counseling Office Receptionist primarily supports counseling staff and interacts with students and parents in the counseling department, while the School Secretary handles broader administrative tasks across the entire school. Both positions are essential for smooth school operations and often overlap in skills and responsibilities.

More about Counseling Office Receptionist jobs

What cities are hiring for Counseling Office Receptionist jobs?

Cities with the most Counseling Office Receptionist job openings:

What states have the most Counseling Office Receptionist jobs?

States with the most job openings for Counseling Office Receptionist jobs include:

Counseling Office Receptionist jobs near you
Infographic showing various Counseling Office Receptionist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $38,966 per year, or $18.7 per hour.

Support Specialist - Counselor Secretary - School Year 2026-2027 (Anticipated Vacancies)

Spring Branch ISD

Houston, TX • On-site

Full-time

Re-posted 24 days ago

Spring Branch Independent School District rating

5.4

Company rating: 5.4 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

530th of 640 rated elementary and secondary schools

Job description

Spring Branch Independent School District
Job Description
Support Specialist - Counselor Secretary

Job Title: Support Specialist - Counselor Secretary Reports To: Building Principal Classification: Paraprofessional (Clerical/Teacher Assistant) Wage/Hour Status: Non-exempt Days: 207 Salary: See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 204 Contract: None Date Revised: 11/15/2023 Primary Purpose: Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records. Qualifications/Skills:

Education/Certification:

  • High school diploma or equivalent.

Special Knowledge/Skills:

  • Minimum Assessment Standard: Broad knowledge of MS Word.
  • Proficient word processing and file maintenance skills.
  • Effective organizational, communication and interpersonal skills.
  • Ability to use personal computer and software to develop spreadsheets and databases and do word processing.
  • Bilingual preferred.

Experience:

  • Two (2) years secretarial experience, preferably in a public education environment, preferred.
Major Duties and
Responsibilities:

Records, Reports and Correspondence:

  • Prepare correspondence and transcripts using typewriter or personal computer.
  • Prepare documents and lists for award assemblies and other student recognition programs.
  • Record student information, including test scores and final grades, on permanent records.
  • Create new student files and ensure completeness of records.
  • Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders and entering student data into appropriate databases or computer programs.
  • Assist with processing changes and adjustments to student schedules.
  • Assist with summer school preparation.

Reception and Phones:

  • Serve as receptionist for counseling office.
  • Assist students, parents and teachers by distributing test, scholarship and other college materials.
  • Assist counselor with scheduling of Admission, Review and Dismissal Committee (ARD) meetings and appointments.

Other:

  • Receive distribute and ensure security and confidentiality for testing materials.
  • Maintain college information library.
  • Maintain confidentiality.
  • Participate in cross-training.
  • Other duties as assigned.
Supervisory
Responsibilities:
None Equipment Used: Computer and various office equipment. Working Conditions:

Mental Demands:

  • Maintain emotional control under stress.
  • Work with frequent interruptions.
  • This position requires regular in-person interaction with the public.

Physical Demands:

  • Frequent repetitive hand motions
  • Prolonged use of computer.
Application Procedure: Click Apply then Login.  To complete your application, please visit our website at https://www.springbranchisd.com and click Join Our Team and Apply Now. Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.



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